GEM

Karnataka Postal Circle Department Of Posts Goods Transport Service Tender Per KM Basis 10 FT LCV 2025

Posted

28 Oct 2025, 10:16 am

Deadline

02 Dec 2025, 09:00 am

Value

₹31,00,000

Progress

Issue28 Oct 2025, 10:16 am
AwardPending
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Quantity

193200

Bid Type

Two Packet Bid

Key Highlights

  • • GPS-enabled closed-body LCV truck requirement with 10 FT capacity
  • • In-state service provider office with documentary evidence
  • • Dedicated toll-free service line and escalation matrix required
  • • Vehicle GPS facility is mandatory as part of SLA
  • • 25% quantity/duration variation clause at contract issue
  • • SOW attached; bidders must review file for detailed scope
  • • No explicit EMD amount listed; confirm deposition terms
  • • Tender targets high-security transport of valuable goods in Karnataka

Categories 2

VALVE PARTS AND ACCESSORIES TRANSPORT

Tender Overview

The opportunity is issued by the Karnataka Postal Circle Department Of Posts for a Goods Transport Service – Per KM Based Service focused on transporting high-security, valuable goods. The scope specifies a Closed Body LCV Truck, 10 FT capacity and requires GPS facility on the vehicle. Estimated contract value is ₹3,100,000. Bidder must have a service presence in the consignee state, with dedicated support lines. Tenders include a 25% variation clause for quantity or duration at contract issue. This procurement targets reliable, GPS-enabled transport with strict security for valuable consignments. Unique aspects include in-state service office requirements and dedicated escalation procedures. This is a location-based procurement opportunity within the Karnataka postal network.

Technical Specifications & Requirements

  • Vehicle type: Closed Body LCV Truck with 10 FT capacity
  • Security: transport of valuable goods requiring high security; GPS-enabled tracking is mandatory
  • GPS: vehicle-level GPS facility required; provider must furnish escalation matrix and dedicated support
  • Service availability: an office of the service provider must be located in the state of the consignee; provide documentary evidence
  • SLA/Support: dedicated toll-free number for service support; documented escalation process
  • Variation: option clause allowing up to 25% increase/decrease in quantity or contract duration at issue or post-issue
  • SOW accessibility: an attached File Attachment outlines scope and expectations

Terms, Conditions & Eligibility

  • EMD: not explicitly specified in the data; bidders should verify applicable deposit terms
  • Quantity/Duration: contract quantity or duration may be revised by up to 25% at contract issue
  • GPS commitment: mandatory GPS facility on the vehicle; submission of proof required
  • Local presence: service provider must have an office in the consignee state; documentary evidence required
  • Support: dedicated toll-free support and escalation matrix of contact numbers
  • Payment/penalties: standard SLA-based terms; ensure compliance with the buyer’s escalation and uptime expectations

Key Specifications

  • Vehicle type: Closed Body LCV Truck

  • Capacity: 10 feet length

  • Security requirement: transport of valuable goods

  • GPS facility: mandatory on vehicle

  • Service presence: local office in consignee state (Karnataka)

  • Support: dedicated toll-free number and escalation matrix

  • Variation clause: ±25% quantity/duration at issue

Terms & Conditions

  • EMD amount and deposition method to be confirmed in tender documents

  • Delivery/dispatch timing aligned with per KM scheduling and GPS tracking

  • Payment terms, penalties, and SLA specifics to be defined in contract

Important Clauses

Payment Terms

Payment terms require adherence to SLA; verify instalment schedule and any advance payment provisions in the contract.

Delivery Schedule

Delivery/dispatch timing tied to per KM rates; GPS-tracked movement must be verifiable with route data.

Penalties/Liquidated Damages

LD clauses may apply for non-compliance with GPS tracking, uptime, or delivery commitments; exact rates to be defined in the contract.

Bidder Eligibility

  • Experience in security-sensitive transport of valuable goods

  • In-state office presence in Karnataka with verifiable address

  • Demonstrated GPS-enabled fleet and support capabilities

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high-security transport projects

4

Financial statements (last 2-3 years) demonstrating financial stability

5

EMD submission proof (as applicable per tender terms)

6

Technical compliance certificates or vehicle capabilities (GPS, security measures)

7

OEM authorizations or dealership certificates for 10 FT LCV trucks

8

Proof of office in Karnataka (consignee state) with address

Frequently Asked Questions

How to bid for Karnataka Postal Circle transport tender 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD documents, GPS capability proofs, and OEM authorizations. Ensure in-state Karnataka office proof, dedicated toll-free support, and escalation matrix. Review the attached SOW and confirm GPS-equipped 10 FT LCV trucks meet security requirements.

What documents are required for the high-security transport tender in Karnataka?

Submit GST registration, PAN card, last 3 years financial statements, experience certificates for similar high-security transport, EMD proof, vehicle specifications (GPS-enabled), OEM authorizations, and evidence of a Karnataka address for the service office.

What is the GPS requirement for vehicles in this transport tender?

All vehicles must be equipped with GPS tracking; provide proof of GPS installation and access to real-time route data. The SLA includes uptime and escalation protocol tied to GPS performance for security-sensitive consignments.

What does the 25% variation clause mean for this tender?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue or after issuance. Bidders must accept revised quantities or durations without renegotiation, ensuring flexibility in fleet deployment.

What is the expected vehicle specification for this Karnataka tender?

Bidders must supply a Closed Body LCV Truck with a 10 FT capacity suitable for high-security loads, with GPS and secure cargo handling features as specified in the SOW attachment.

Are toll-free service numbers required for bidders in this procurement?

Yes. The bidder must provide a dedicated toll-free service support line and an escalation matrix with contact numbers to ensure prompt resolution of transport issues and GPS-related disruptions.

What are the payment terms for the Karnataka transport contract?

Payment terms will be defined in the contract based on SLA performance; bidders should expect standard government terms with milestone-based payments and timely settlement aligned to per-KM based dispatch and GPS verification.

Where can bidders find the attached SOW and scope for the transport tender?

The SOW is provided as a file attachment within the tender; bidders must review the attachment for detailed scope, security requirements, GPS expectations, and performance metrics before submission.