GEM

Urban Development Department Uttar Pradesh Facility Management Services Tender 2025 – Lump-Sum Backhoe Loader SBM Q3 with Consumables Included

Posted

25 Oct 2025, 12:29 pm

Deadline

04 Nov 2025, 04:00 pm

EMD

₹80,000

Progress

Issue25 Oct 2025, 12:29 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Office of service provider must be located in the consignee state with documentary evidence
  • • Consumables included in contract cost for backhoe loader services
  • • EMD: ₹80,000; EMD not exempt; alternative FDR submission permitted with bank endorsement
  • • Dedicated toll-free service support and escalation matrix required from bidder/OEM
  • • Past project experience accepted via multiple proof documents (invoices, client certificates, execution certificates)
  • • Bid submission requires GST certificate, 3-year ITR, test reports, and non-blacklist certificate
  • • Quantity variation allowed up to 25% before contract issue and up to 25% after issue
  • • No BOQ items; scope appears to be lump-sum facility management with SBM Q3 Backhoe Loader

Categories 8

CONSTRUCTION MACHINERY OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT LOADER BACKHOE EARTH MOVING MACHINERY

Tender Overview

The Urban Development Department of Uttar Pradesh has issued a facility management services opportunity with a lump-sum contract for Backhoe Loader support, aligned to SBM Q3 requirements. The contract scope includes consumables to be provided by the service provider and is priced as a lump-sum engagement. The bid carries an EMD of ₹80,000 and requires service presence within the state's jurisdiction. A dedicated service office in the consignee state, an OEM/tier-1 support structure, and a robust escalation matrix are essential for eligibility. The procurement emphasizes compliance with supplier performance standards and readiness for on-site deployment. The unique feature is the inclusion of consumables within the contract cost, mandating a turnkey approach by the bidder.

Technical Specifications & Requirements

  • Category: Facility Management Services – Lump Sum for Backhoe Loader ( SBM Q3 )
  • Consumables: Included in contract cost; bidder must supply as part of service delivery
  • Location requirement: Office of service provider must be located in the state of the consignee; documentary evidence required
  • EMD: ₹80,000 (mandatory; not exempt)
  • Documentation: GST certificate, ITR (3 years), past performance proof, valid test reports, non-blacklisted certificate; FDR-based EMD accepted with conditions; hardcopy within 5 days of bid end date
  • Support: Dedicated toll-free service number and escalation matrix required from bidder/OEM
  • Past experience: Any one of multiple proof documents acceptable (contract copies with invoices, client execution certificate, or equivalent)
  • ATC requirements: Complete attachments of all supporting documents; failure leads to bid rejection
  • Bid validity and quantity: Quantity fluctuations allowed up to 25% before contract issuance; post-issuance, up to 25% variation only

Terms, Conditions & Eligibility

  • Quantity/duration variation: Up to 25% at contract issue; prior to issue, adjustments permitted within the same cap
  • Financial standing: No liquidation or bankruptcy; bidder must upload an undertaking
  • EMD submission: Not exempt; must attach EMD evidence; FDR route permitted with endorsement
  • Certificates: All required certificates and documents must be uploaded; missing items trigger rejection
  • Service presence: Office in the consignee state with documentary proof; dedicated support line and escalation matrix
  • Past experience proofs: Acceptable proofs include contract copies with invoices or client certificates
  • Warranty/Penalties: Not explicitly specified in provided data; ensure compliance with ATC and GTC

Key Specifications

    • Product/Service: Facility Management Services - Lump Sum for Backhoe Loader (SBM Q3)
    • Consumables: Included within contract cost
    • EMD: ₹80,000
    • Service presence: Office in the state of consignee; documentary evidence required
    • Support: Dedicated toll-free service line; escalation matrix
    • Past experience: Acceptable proofs include contracts with invoices or client execution certificates

Terms & Conditions

  • EMD of ₹80,000 required; not exempt

  • Consumables included; lump-sum contract

  • 25% quantity/duration variation allowed pre-issuance and post-issuance

  • Proof of past experience accepted in multiple formats

  • Service office must be located in the consignee state

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should expect standard government terms and must verify in ATC/GTC

Delivery Schedule

Delivery/deployment timeline not specified; follow ATC for installation/activation timelines

Penalties/Liquidated Damages

Not detailed; bidders should review ATC for LD clauses and performance bonds

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • GST registration active; GST certificate required

  • Past performance verifications and test reports available

  • Service office located in the consignee state with documentary proof

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Required Documents

1

GST certificate

2

ITR for last 3 years

3

Past performance proof (Contract copies, invoices, execution certificates)

4

EMD submission proof (including FDR if used)

5

Valid test reports for equipment/service

6

Non-blacklisted certificate (with Rs 100 stamp) after bid publish date

7

Proof of service office in consignee state

8

Dedicated toll-free service number and escalation matrix

9

Any other certificates requested in bid document (ATC/Corrigendum)

Frequently Asked Questions

What documents are required for the UP facility management tender in 2025?

Bidders must submit GST certificate, 3-year ITR, past performance proof, EMD proof (including FDR if used), valid test reports, and a non-blacklisted certificate. Ensure all certificates are uploaded with the bid and hard copies delivered as specified. This ensures eligibility and compliance with ATC/GTC terms.

How is consumables inclusion handled in the Backhoe Loader tender in UP?

Consumables are included in the contract cost as part of the lump-sum facility management service. Suppliers must quote a single price covering all consumables and demonstrate supply availability, ensuring uninterrupted SBM Q3 operations at the site.

What is the EMD amount and acceptable submission modes for the UP tender?

EMD is ₹80,000. Submissions can be via standard online EMD or via Fixed Deposit Receipt (FDR) pledged to the specified account, with bank endorsement allowing withdrawal only on demand by the pledgee. The FDR copy must be uploaded and hard copy delivered within 5 days post bid end date.

What are the eligibility criteria for past performance in this UP tender?

Any one of the following proofs is acceptable: (a) contract copy with invoices and bidder self-certification, (b) client execution certificate with contract value, or (c) equivalent documents like third-party inspection release notes. These validate experience in similar facility management or equipment service.

Where must the bidder establish service presence for this UP procurement?

The bidder must maintain a dedicated service office within the state of the consignee. Documentary evidence is required to confirm local presence, enabling timely on-site support and escalation as per the bid terms.

What are the variation limits allowed for quantity or duration in this UP tender?

Contract quantity or duration can be increased up to 25% before issue and, once issued, can be adjusted up to 25%. Bidders must accept revisions within these limits as part of the contractual obligations.

What testing and certification documents are mandatory for bid submission in UP?

Mandatory test reports must be provided for the equipment/service, along with non-blacklisted certification. These documents must be uploaded with the bid and backed by authentic copies submitted within the stipulated timelines after bid publication.

What is the procurement location and scope for this UP SBM Q3 contract?

The procurement falls under the Urban Development Department, Uttar Pradesh, for Lump-Sum Facility Management Services to support Backhoe Loader operations under SBM Q3, with consumables included and local service support required.