GEM

Indian Air Force Upgradation of Tennis Court to Synthetic Layering Tender 2025

Posted

27 Oct 2025, 01:59 pm

Deadline

07 Nov 2025, 11:00 am

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue27 Oct 2025, 01:59 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Minimum 3 years of relevant work experience required
  • • 70mm PCC base breaking and synthetic surface installation specified
  • • 5-year warranty on synthetic surface and ground marking
  • • Penalty for rectification delays: 0.5% per week, up to 10% total contract value
  • • Option to increase/decrease quantity by up to 25% with extended delivery timelines
  • • Board of Officers to conduct post-receipt inspection

Categories 1

LAWN

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for the Upgradation of Existing Cemented Lawn Tennis Court to Synthetic Layering. Scope includes Breaking old base and applying 70mm PCC and installing a synthetic surface with 5-year warranty. Key ATC terms require a minimum 3 years’ relevant experience, and a warranty-based service regime with defect rectification timelines. The contract includes supply, installation, testing, and commissioning, with inspection by a designated body prior to acceptance. This procurement targets defense infrastructure enhancements with specified workmanship and post-warranty support expectations.

Technical Specifications & Requirements

  • Project scope: Supply, Installation, Testing and Commissioning of the tennis court upgrade from cemented base to synthetic surface.
  • Base work: Breaking old base and applying 70mm PCC (Plain Cement Concrete).
  • Warranty: Minimum 5 years for the synthetic surface and ground marking.
  • Service obligations: Defect rectification within 15 days of notification; penalties of 0.5% per week of unit price for delays; cumulative penalty cap at 10% of total contract value.
  • Inspection: Pre-dispatch and post-receipt inspections by a Board of Officers as per ATC terms.
  • Experience requirement: Bidders must demonstrate minimum 3 years in similar work.
  • Delivery/execution: Timelines tied to delivery orders with option for extension under contract terms.
  • Schedule: No BOQ items listed; scope emphasizes site upgrade and surface modernization.

Terms, Conditions & Eligibility

  • EMD/Performance security: Not specified in the data; bidders should infer from standard ATC practice.
  • Eligibility: Minimum 3 years’ experience in similar tennis court/upgradation projects; ability to perform PCC work and synthetic surface installation.
  • Warranty: 5-year warranty on synthetic surface; performance penalties for delays up to 10% of contract value.
  • Payment terms: Not specified in the data; subject to contract terms and security deposit arrangements.
  • Inspection: Board of Officers to conduct post-acceptance inspections; pre-dispatch inspection may be applicable.
  • Option clause: Quantity flexibility up to 25% during contract and delivery period extensions as per formula.
  • Compliance: Contractors must adhere to all ATC conditions and deliver/install/commission per standard procedures.

Key Specifications

  • Project: Upgradation of cemented lawn tennis court to synthetic surface

  • Base work: Breaking old base and applying 70mm PCC

  • Surface: Synthetic layer with 5-year warranty

  • Quality: Post-installation marking and ground preparation as required

  • Inspection: Board of Officers during pre/post acceptance

Terms & Conditions

  • Delivery/extension: Option to increase quantity up to 25% with adjusted delivery period

  • Warranty: 5-year coverage on synthetic surface; penalties apply for delays

  • Payments/EMD: Not explicitly specified; follow standard ATC and contract terms

Important Clauses

Payment Terms

Payment terms to be defined in contract; early or milestone payments may be linked to delivery and acceptance per ATC.

Delivery Schedule

Delivery period begins after last date of original delivery order; extension times calculated per option clause formula with minimum 30 days.

Penalties/Liquidated Damages

0.5% of unit price for each week of delay in defect rectification, cumulative cap 10% of total contract value; post-cap, alternate sourcing may be used at seller cost.

Bidder Eligibility

  • At least 3 years of proven experience in upgrading tennis courts or similar sports surfaces

  • Capability to undertake 70mm PCC base work and synthetic surface installation

  • Financial viability and ability to provide performance security as per ATC terms

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar tennis court/upgradation projects (minimum 3 years)

4

Financial statements or proof of financial stability

5

Technical bid documents and OEM authorizations (if applicable)

6

Performance Security / EMD documentation (as per standard ATC terms)

7

Workmanship and warranty compliance documents for 5-year synthetic surface

Frequently Asked Questions

How to bid for the tennis court upgrade tender in India Air Force 2025?

This tender requires firms to demonstrate 3 years of relevant experience, provide OEM authorizations if applicable, and submit GST, PAN, financial statements, and EMD/security as per ATC. Ensure you can perform 70mm PCC base work and install the synthetic surface with 5-year warranty, with post-acceptance inspection by a Board of Officers.

What documents are required for the IAF tennis court upgrade bid in 2025?

Submit GST certificate, PAN card, experience certificates for 3+ years, financial statements, technical bid documents, OEM authorization (if needed), and EMD/performance security as per ATC. Include warranty documentation for a 5-year synthetic surface and proof of capability for PCC work.

What are the technical specs for the tennis court synthetic surface upgrade in IAF?

Project involves 70mm PCC base removal/replacement and installation of a synthetic surface with 5-year warranty, plus ground marking. Inspection by Board of Officers and acceptance after post-delivery checks are required; ensure compliance with standard workmanship practices and warranty terms.

When is the delivery timeline and extension policy for this IAF tender?

Delivery begins after the original delivery order; option allows up to 25% quantity variation with extended delivery period. If exercised, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What penalties apply for delays in defect rectification for IAF surface tender?

Defect rectification must occur within 15 days of notification; delay incurs 0.5% of unit price per week, up to a maximum of 10% of the total contract value. If penalties exceed, the buyer may source the service elsewhere at the seller’s cost.

What is the warranty requirement for the synthetic tennis surface in this tender?

The specification mandates a minimum 5-year warranty on the synthetic surface and ground marking. The supplier must address defects within the warranty period and provide ongoing servicing as part of the contract obligations.

What inspection stages are included for this IAF project tender in 2025?

Inspection is conducted by a Board of Officers: pre-dispatch inspection if applicable, and post-receipt inspection at the consignee site before acceptance. This ensures compliance with installation quality and surface performance before final payment.

What is the scope of supply for the IAF tennis court upgrade bid 2025?

Scope includes Supply, Installation, Testing and Commissioning of the synthetic surface, along with 70mm PCC base work. The bid covers all costs in the price, including material, labor, testing, and commissioning for a complete site upgrade.