GEM

Indian Air Force Video Conferencing Solution Tender 2025 - IAF Procurement, India, EMD ₹1,274,984

Posted

28 Oct 2025, 07:28 pm

Deadline

11 Nov 2025, 09:00 am

EMD

₹12,74,984

Progress

Issue28 Oct 2025, 07:28 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Air Force invites proposals for a Video Conferencing Solution under Department of Military Affairs, India. The procurement carries an EMD of ₹1,274,984 and requires bidders to demonstrate financial credibility and non-liabilities such as liquidation or receivership. An ink-signed ATC with company seal must be uploaded, alongside mandatory certificates as per bid documents. A dedicated service-provider office must be located within the Consignee state, ensuring local support. The bid emphasizes malware-free software declarations and a strict adherence to procurement terms.

Technical Specifications & Requirements

  • Product category: Video Conferencing Solution for military use
  • EMD: ₹1,274,984; no BOQ items available
  • Certifications: mandatory upload of specified certificates; malware-free code certificate required
  • Serviceability: office of the service provider located in the consignee state; immediate local support implied
  • Documentation: ink-signed ATC with firm seal; additional ATC acceptance certificate if provided by buyer
  • Compliance: ensure software/hardware offered is free of embedded malicious code and compliant with contract terms
  • Verification: bidder must avoid liquidation/pending court proceedings; provide undertaking
  • Documentation must align with buyer-specified ATC and corrigenda if issued

Terms, Conditions & Eligibility

  • EMD amount: ₹1,274,984; payable as specified in bid documents
  • Financial standing: bidder must not be under liquidation or bankruptcy; upload undertaking
  • Certificates: submit all required documents per ATC and Corrigendum; ink-signed ATC acceptance certificate
  • Malicious code: certificate confirming absence of embedded malware and IP infringement risk
  • Local presence: service-provider office must be in the consignee state; evidence to be provided
  • Compliance risk: non-submission or false declarations may result in bid rejection

Key Specifications

  • Video Conferencing Solution procurement for Indian Air Force

  • EMD amount: ₹1,274,984

  • Office of Service Provider must be located in the Consignee state

  • Malicious Code Certificate required for software/hardware offered

  • Ink-signed ATC with firm seal mandatory

Terms & Conditions

  • EMD: ₹1,274,984 payable as per bid terms

  • Bidder must not be under liquidation or bankruptcy

  • Office must be located in consignee state for serviceability

  • Mandatory malware-free certificate and ink-signed ATC

  • Submit all certificates per ATC/Corrigendum

Important Clauses

Payment Terms

EMD amount of ₹1,274,984 to be paid as defined in tender documents; terms unspecified here require reference to bid terms

Delivery Schedule

Not specified in data; bidders to infer delivery windows from ATC and contract terms and any corrigenda

Penalties/Liquidated Damages

No explicit LD details provided; refer to ATC for penalties and performance bonds

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to provide ink-signed ATC and company seal

  • Office of service provider located in consignee state

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for video conferencing solution tender in India for IAF 2025

Bidders should ensure non-liquidity, provide an ink-signed ATC with company seal, and submit all required documents per ATC/Corrigendum. The EMD is ₹1,274,984, with a local service-provider office in the consignee state. Ensure malware-free code certificate and ISI/ISO compliance if mentioned in ATC. Follow submission deadlines per tender terms.

What documents are required for IAF video conferencing bid in 2025

Prepare GST registration, PAN, company incorporation, experience certificates for similar deployments, financial statements, EMD proof of ₹1,274,984, technical bid, OEM authorizations if applicable, and ink-signed ATC with company seal. Upload certificates cited in ATC/Corrigendum and maintain non-liquidation declarations.

What are the technical requirements for the IAF videoconferencing tender

The tender specifies a Video Conferencing Solution for military use; ensure hardware/software are malware-free, with a certificate confirming absence of embedded malware. Local service-provider office must exist in the consignee state; submit relevant proofs. No BOQ items are listed, so adhere to IS/firmware compatibility as per ATC.

When is the EMD required for the IAF procurement in 2025

The EMD amount is ₹1,274,984. Submit proof of this amount as specified in the tender documents, via online or demand draft as prescribed. Ensure the EMD remains valid through bid evaluation and contract award, with any extension requested per issuing authority.

What are the warranty or support terms for the IAF video system

Warranty details are specified in the ATC/Corrigendum; bidders must provide malware-free software and a service-support arrangement through a local office in the consignee state. Confirm response times, spare parts availability, and AMC terms within the final contract documentation.

How to demonstrate eligibility for IAF procurement of video conferencing

Prove financial stability, non-liquidity, and absence of bankruptcy. Provide ink-signed ATC, company seal, and necessary certifications. Local presence in the consignee state is mandatory, along with documentation proving malware-free software and compliance with referenced standards in the ATC.

What standards or certifications are required for the IAF bid

The ATC requires certificates confirming malware-free software, and may require OEM authorizations and quality standards as applicable (e.g., ISO/IEC 27001 for information security or IS/ISO-related equivalents). Ensure all certificates accompany the bid and align with Corrigendum if issued.

What is the role of the ink-signed ATC in the IAF tender

The ink-signed ATC with firm seal confirms bidder acceptance of bid-specific terms. It must be uploaded along with the bid submission. It acts as a legally binding attestation to comply with all ATC clauses and supplier obligations under the contract.