GEM

Hqids Department of Military Affairs Lubricants and Grease Tender GEM 2025 Rajasthan - ISI/ISO Compliant Gear Oils 2 Year Warranty 2025

Posted

21 Oct 2025, 01:00 pm

Deadline

12 Nov 2025, 01:00 pm

EMD

₹54,368

Progress

Issue21 Oct 2025, 01:00 pm
AwardPending
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Quantity

41395

Category

N9150-006288 GREASE TW25 B

Bid Type

Two Packet Bid

Categories 11

LUBRICATING OILS BRAKE COOLANT HYDRAULIC OIL WORM GEAR HYDRAULIC BRAKE OIL BREAK FLUID GEAR GEAR OIL TRANSITION METALS

Tender Overview

Organization: Hqids (Department of Military Affairs) seeks supply of multiple lubricants, greases, oils and brake fluids including items like greases XG 264/276, MOYA OIL rust preventive, hydraulic oils, gear oils, and various CASTROL products. Estimated value not stated; EMD is ₹54,368. Delivery is required as door delivery at MO(SVP) with after-sales service in INDIA and OEM warranty. 30 distinct items listed in BOQ, with procurement focus on genuineness and compatibility with military vehicles and equipment. Key differentiator: extensive brand-range, warranty, and after-sales support obligations. Bidding must strictly comply with the buyer’s terms and conditions. This tender is targeted at suppliers capable of providing multiple lubricant categories under a single contract.

Technical Specifications & Requirements

  • Product scope includes: grease XG 264, grease XG 276, hydraulic oil MIL L 16785, hydraulic oil FH 19, brake fluid, gear oil for Maruti vehicles, oil types such as CASTROL TQ, OIL MOIYA PROTOCOL 01, and other listed lubricants.
  • Warranty: 2 years from final acceptance or after installation/comissioning; OEM warranty certificates required at delivery.
  • Delivery: Door delivery to MO(SVP); adherence to delivery schedule; LD penalties as per DPM norms for delays.
  • Service & support: Installation, commissioning, training, troubleshooting, and maintenance service capability must be established in INDIA with local service centres listed.
  • Compliance: bidders must attach all required certificates; PBG due within 30 days of contract placement; price breakdown required (basic price, GST, freight, packing).
  • BoQ: 30 items; detailed item specifications to be provided within bid documents; part-supply and part-payment may be allowed under DPM 2009 rules.

Terms, Conditions & Eligibility

  • EMD: ₹54,368; submission of EMD along with bid.
  • Warranty: 2-year warranty; OEM warranties to be supplied at delivery.
  • PBG: to be submitted within 30 days of contract placement.
  • Delivery: delivery complete within the specified delivery period; no extensions beyond PO terms; LDs for delays.
  • Documentation: mandatory: GST certificate, PAN, experience certificates, financials, OEM authorizations, technical bid documents; compliance with all terms and conditions is required.

Key Specifications

  • Lubricants and greases including: GREASE XG 264, GREASE XG 276, HYDRAULIC OIL MIL L 16785, HYDRAULIC OIL FH 19, BRAKE FLUID, OIL CASTROL TQ, OIL MOIYA PROTOCOL 01

  • Delivery method: Door delivery at MO(SVP)

  • Warranty: 2 years from final acceptance or after installation/comissioning

  • PBG: due within 30 days of contract placement

  • BOQ: 30 items; price breakdown required; parts supply allowed under DPM 2009

Terms & Conditions

  • EMD amount of ₹54,368 must accompany bid

  • Door delivery to MO(SVP) with compliance to delivery schedule

  • 2-year OEM+seller warranty and service network in INDIA

Important Clauses

Payment Terms

PBG due within 30 days; part-supply and part-payment allowed per DPM 2009, with full delivery within PO delivery period

Delivery Schedule

Delivery must be door-to-door at MO(SVP); no post-PO extensions; LD as per DPM norms for delays

Penalties/Liquidated Damages

LDs applicable for delayed delivery as per DPM norms; non-compliance leads to disqualification and penalties

Bidder Eligibility

  • Experience in supplying military-grade lubricants or automotive oils

  • ₹1Cr annual turnover or as per tender norm (if stated in terms) with financial stability

  • ISO 9001 and/or ISI certifications, OEM authorizations for listed products

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 N0474-2201049 GREASE XG 264 N0474-2201049 GREASE XG 264 200 kg dycwh 180
2 N0475-P005379 COOLANT FOR MARUTHI GYPSY N0475-P005379 COOLANT FOR MARUTHI GYPSY 11,760 ltr dycwh 180
3 N0475-R009551 MOYA OIL RUST PREVENTIVE N0475-R009551 MOYA OIL RUST PREVENTIVE 15,540 ltr dycwh 180
4 N9150-000019 GREASE SG 240 N9150-000019 GREASE SG 240 1,410 kg dycwh 180
5 N9150-006273 GREASE GENERAL PURPOSE N9150-006273 GREASE GENERAL PURPOSE 40 kg dycwh 180
6 N9150-P031316 HYDRAULIC OIL MIL L 16785 N9150-P031316 HYDRAULIC OIL MIL L 16785 1,000 ltr dycwh 180
7 N9150-P061727 GREASE IOSFLEX PDB 38 CX 100 N9150-P061727 GREASE IOSFLEX PDB 38 CX 100 80 ltr dycwh 180
8 N9150-006352 OIL CASTROL TQ N9150-006352 OIL CASTROL TQ 20 ltr dycwh 180
9 N0474-9425139 GREASE XG 276 N0474-9425139 GREASE XG 276 420 kg dycwh 180
10 N9150-000077 OIL C-70 N9150-000077 OIL C 70 360 ltr dycwh 180
11 N9150-006288 GREASE TW25 B N9150-006288 GREASE TW25 B 100 kg dycwh 180
12 N9150-006289 GREASE MOLIKOTED N9150-006289 GREASE MOLIKOTED 160 kg dycwh 180
13 N9150-006290 LUBRICANTING OIL MIL L 6086 N9150-006290 LUBRICANTING OIL MIL L 6086 100 ltr dycwh 180
14 N9150-003939 GREASE OKS 450 N9150-003939 GREASE OKS 450 420 ltr dycwh 180
15 N9150-006265 GREASE MOLYBDENUM N9150-006265 GREASE MOLYBDENUM 160 kg dycwh 180
16 N9150-P030349 OIL ANDEROL 555 N9150-P030349 OIL ANDEROL 555 250 ltr dycwh 180
17 N9150-P061723 HYDRAULIC OIL FH 19 N9150-P061723 HYDRAULIC OIL FH 19 630 ltr dycwh 180
18 N9150-006300 NYCLUBE 30 N9150-006300 NYCLUBE 30 420 ltr dycwh 180
19 N9150-006312 HYSPIN EP 46 N9150-006312 HYSPIN EP 46 3,200 ltr dycwh 180
20 N0475-R009563 BRAKE FLUID FOR MARUTHI N0475-R009563 BRAKE FLUID FOR MARUTHI 75 ltr dycwh 180
21 N0475-R009533 OIL MOIYA PROTOCOL 01 N0475-R009533 OIL MOIYA PROTOCOL 01 420 ltr dycwh 180
22 N0475-R009561 GEAR OIL FOR MARUTI N0475-R009561 GEAR OIL FOR MARUTI 100 ltr dycwh 180
23 N9150-000022 HYDRAULIC BREAK FLUID OIL OF 24 N9150-000022 HYDRAULIC BREAK FLUID OIL OF 24 2,310 ltr dycwh 180
24 N9150-000068 OIL 0X 52 GUN CLEANING N9150-000068 OIL 0X 52 GUN CLEANING 1,400 ltr dycwh 180
25 N9150 01-070-3075 MOLYKOTE METAL PROTECTOR PLUS WAS SOLUTION 400ML N9150 01-070-3075 MOLYKOTE METAL PROTECTOR PLUS WAS SOLUTION 400ML 100 nos dycwh 180
26 N9150-01-132-887 PARKER SUPER O LUBE 20OZ N9150-01-132-887 PARKER SUPER O LUBE 20OZ 60 nos dycwh 180
27 NSN9150-01-228-3389 MOLYKOTE 33 EXTREME LOW TEMPERATURE BEARING GREASE NSN9150-01-228-3389 MOLYKOTE 33 EXTREME LOW TEMPERATURE BEARING GREASE 300 kg dycwh 180
28 NSN9150-01-612-4171 MOLYKOTE HSC PLUS SOLID LUBRICAT PASTE NSN9150-01-612-4171 MOLYKOTE HSC PLUS SOLID LUBRICAT PASTE 200 kg dycwh 180
29 NSN9150-01-102-1473 ROYCO 634E NSN9150-01-102-1473 ROYCO 634E 60 gal dycwh 180
30 NSN9150-01-106-7078 DOW CORNING 111 SILICONE COMPOUND 100GM NSN9150-01-106-7078 DOW CORNING 111 SILICONE COMPOUND 100GM 100 nos dycwh 180

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (last 3 years)

5

EMD payment proof

6

Technical bid documents

7

OEM authorization certificates

8

Warranty documentation from OEM

9

Service center details in INDIA

10

Compliance certificates for listed lubricants and oils

Frequently Asked Questions

How to bid for lubricants tender in Andaman Nicobar with ISI/ISO standards?

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹54,368. Ensure OEM authorizations and 2-year warranty compliance. Attach ISI/ISO relevant certifications for listed items and provide 30-item BOQ price breakdown with basic price, GST, freight, packing charges. Delivery is door-to-door to MO(SVP).

What documents are required for lubricant and grease tender submission in this procurement?

Required documents include GST certificate, PAN card, experience certificates, last three years financial statements, EMD proof, OEM authorization, technical bid, and OEM warranty certificates. Provide service centre details in INDIA and proof of after-sales capability for maintenance.

What are the key technical specifications for hydraulic oil and grease items?

Tender lists items such as HYDRAULIC OIL MIL L 16785 and HYDRAULIC OIL FH 19, plus GREASE XG 264/276. Compliance requires manufacturer-provided specifications, OEM warranties, and IS/ISO certifications where applicable; exact viscosity grades and packaging per item will be in the bid documents.

When is the delivery deadline and how are penalties calculated for delays?

Delivery must occur within the period specified in the contract; late delivery incurs LD as per DPM norms. Extensions are not provided post-contract; ensure readiness to supply all 30 items in sequence, otherwise penalties apply.

What is the EMD amount and payment terms for this MoS tender?

EMD is ₹54,368. Payment terms include potential PS/PPP options per DPM 2009; PBG due within 30 days of contract placement; full delivery within the delivery period is required for timely payment processing.

How to verify service centres and after-sales support for this procurement?

Bidders must upload a list of service centres in INDIA near consignee destinations. Confirm installation, commissioning, troubleshooting, and maintenance capabilities; provide contact details and escalation matrix to ensure after-sales service within the warranty period.

What brands or OEM requirements are specified for this tender?

Items include CASTROL TQ, MOYA PROTOCOL 01, and GREASE XG series; OEM warranties must be submitted at delivery. Ensure brand-specific documentation and certificates are attached to demonstrate compliance with brand requirements.

What is the scope of 30-item BOQ in this lubricant tender?

BOQ lists 30 items including greases and oils; exact quantities not disclosed in summary. Bidders must provide item-wise price breakdown, confirm meeting each listed SKU, and ensure delivery of all 30 items within the contract delivery period.