GEM

Indian Army Overhauling of Gen Set 19 KVA Tender Leh Jammu & Kashmir 2025 - 19 KVA Generator Set Overhaul ISO/IS Standards

Bid Publish Date

01-Nov-2025, 11:31 am

Bid End Date

12-Nov-2025, 12:00 pm

Bid Opening Date

12-Nov-2025, 12:30 pm

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue01-Nov-2025, 11:31 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover requirement: minimum average annual turnover over last 3 years
  • • 1-year warranty from final acceptance or post-installation testing
  • • Option Clause allows ±25% quantity variation at contracted rates
  • • Delivery period calculation: (Increased quantity ÷ Original quantity) × Original delivery period with min 30 days
  • • Sample submission required to verify specifications
  • • Indoors service network: need established service centers in INDIA for after-sales
  • • Installation, commissioning, and training included within scope

Tender Overview

The Indian Army, Department Of Military Affairs, seeks an experienced vendor to overhauls/renovate a 19 KVA generator set at a consignees location in Leh, Jammu & Kashmir (194101). While exact quantity and estimated value are not disclosed, the contract includes an option clause allowing up to 25% quantity variation during both initial and extended delivery periods at the original rates. The award requires an OEM turnover compliance and a 1-year warranty from final acceptance, with OEM warranty certificates to be provided at delivery. The vendor must demonstrate a capable after-sales network with installation, commissioning, training, and maintenance teams domestically. A sample submission is requested to verify specifications prior to bid finalization.

Technical Specifications & Requirements

  • Service: Overhauling of Gen Set 19 KVA (generator set) for the Indian Army.
  • Location: Leh, Jammu & Kashmir (194101).
  • Warranty: 1 year from final acceptance or post-installation testing.
  • OEM requirements: Warranty certificates must be submitted; service network in INDIA for after-sales support.
  • Turnover: OEM must meet specified average annual turnover criteria for the last three financial years; provide audited balance sheets or CA certificate.
  • Delivery: Delivery period terms aligned with option clause; additional time calculations as per clause (minimum 30 days).
  • Sample: Bidders advised to submit a sample of required item with required specifications prior to bid.
  • Compliance: Ensure installation, commissioning, and training capabilities are demonstrated.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; bidders should prepare as per standard GEM terms.
  • Financial standing: Bidder must not be in liquidation, receivership, or bankruptcy; provide an undertaking with bid.
  • OEM turnover: Minimum average annual turnover over last 3 years as per bid doc; provide audited statements or CA certificate.
  • Warranty: 1-year OEM warranty; provide service centers near consignee destinations; ensure rectification during guarantee.
  • After-sales: Demonstrated installation, commissioning, training, and maintenance capability within INDIA.
  • Sample submission: Submit item sample with exact specifications as part of bid evaluation.

Key Specifications

  • Product: 19 KVA generator set overhaul

  • Location: Leh, Jammu & Kashmir (194101)

  • Warranty: 1 year from final acceptance/commissioning

  • Eligibility: OEM turnover as per bid document; CA/audited statements required

  • Service capability: installation, commissioning, training, troubleshooting, and maintenance in INDIA

  • Sample item submission required

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contracted rates

  • 1-year warranty with OEM certificates at delivery

  • Turnover criteria and sample submission mandatory

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard GEM terms with advance/after-delivery payment per contract

Delivery Schedule

Delivery period aligned to option clause; extended time calculation based on quantity variation with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; anticipated application per standard GOV terms for delays

Bidder Eligibility

  • OEM must meet turnover criteria for the last 3 financial years

  • Vendor must not be under liquidation or bankruptcy

  • Demonstrated Indian after-sales installation/maintenance capability

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited Balance Sheets or CA certificate detailing three-year turnover

4

OEM authorization letter and warranty certificates

5

Technical bid documents and evidence of installation/maintenance capabilities

6

Bidder undertaking stating non-liquidation status

7

Sample submission documentation as per tender terms

Frequently Asked Questions

How to bid for Indian Army Gen Set overhaul in Leh 2025?

To bid, prepare OEM turnover evidence, complete bid documents (GST, PAN), provide warranty certificates, and submit a sample item for verification. Ensure installation and after- sales capabilities are demonstrated and confirm the option clause allowing up to 25% quantity variation with contracted rates.

What documents are required for Gen Set overhaul tender in Leh?

Required documents include GST certificate, PAN, audited financial statements or CA certificate showing turnover, OEM authorization and warranty certificates, service capability details, and a sample submission of the required Gen Set overhaul item.

What is the warranty period for Gen Set overhaul 19 KVA?

Warranty is 1 year from final acceptance or after completion of installation, commissioning, and testing, with OEM warranties submitted at the time of delivery; after-sales support must be established in INDIA.

What are the eligibility turnover criteria for OEMs?

OEMs must demonstrate a minimum average annual turnover over the last three financial years, supported by audited balance sheets or CA certificates; if the OEM is less than 3 years old, use completed years post-constitution for turnover calculation.

How does the 25% quantity variation work in this tender?

The purchaser can vary quantity up to 25% at contract rates during placement and currency; delivery time recalculation is (increased quantity/original quantity) × original delivery period with a minimum 30 days.

Are samples required for eligibility in the Leh Gen Set bid?

Yes, bidders must submit a sample of the required Gen Set overhaul item with exact specifications to assist evaluation and confirm conformity before final award.

What after-sales capabilities are required for this Indian Army tender?

Bidders must demonstrate installation, commissioning, training, troubleshooting, and maintenance capability within INDIA, with a service network and centers near consignee locations for timely support.

What is the location and scope for the Leh Gen Set tender 2025?

Scope is overhauling a 19 KVA generator set for the Indian Army at Leh, Jammu & Kashmir (194101); includes warranty and on-site service with sample submission requested.