Tender Overview
Eastern Coalfields Limited invites bids for the supply of multiple internal gear parts, bearings, clutches, spacers, and related components listed under the 17-item BOQ. The procurement location is PANDAVESWAR AREA STORE, NEAR DALURBANDH DURGA MANDIR, P.O PANDAVESWAR, DIST - PASCHIM BARDHAMAN. Estimated contract value is ₹924,403.00, with an EMD of ₹19,000. Scope is expressly for supply of Goods (no services). The tender includes an option clause allowing up to 25% quantity variation at contracted rates, and delivery timelines commence from the original delivery order’s last date. A Data Sheet must be uploaded to verify technical parameters, and Nominated Inspection is specified. Unique aspects include a diverse catalog of OEM part numbers (e.g., PART NO 800806001 to 801001002) and a requirement to align with the bidder’s offered data sheet to prevent rejection. The tender targets suppliers capable of meeting a broad range of mechanical components for internal gear assemblies.
Keywords: tender in Pandaveswar, ECL procurement, gear parts supply, 25% quantity option, nominated inspection, data sheet upload.
Technical Specifications & Requirements
No explicit technical specifications provided in the tender text. But the BOQ lists 17 items including: drums, gears, bearing brackets, lock segments, spacers, and MCCB/BRKT components with part numbers such as 800806001, 800900003, 800900009, 800900008, 800900011, 801000015, 800900016, 800900004, 801000007, 801000028, 801000047, 801001002, 801000053, 800800002. Expect bidders to submit a Data Sheet matching the offered products and ensure Data Sheet consistency with technical parameters to avoid rejection. The order is for supply-only with Nominated Inspection.
Delivery term flexibility: Option clause allows +25% quantity during contract; timing starts after last date of original delivery order; extended delivery time calculation is defined, minimum 30 days. The contract permits termination for non-compliance or failure to deliver.
Material scope and standard expectations: While not itemized, the catalog implies standard mechanical components requiring precise dimensions, tolerances, and compatibility with gear/clutch assemblies; bidders should anticipate providing product datasheets and potentially OEM authorizations.
Delivery location specifics: Delivery to PANDAVESWAR AREA STORE in West Bengal, with installation/commissioning not explicitly stated as included. Ensure alignment with bidder’s data sheet and QA documentation.
Terms, Conditions & Eligibility
- EMD: ₹19,000 (as per tender data).
- Estimated contract value: ₹924,403.00.
- Delivery terms: Quantity adjustments up to 25%; delivery period begins from last delivery order date; additional time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
- Documentation required with bid: PAN copy, GSTIN, cancelled cheque, EFT mandate; Data Sheet for offered products; submission of data sheet alignment with technical parameters.
- Inspection: Nominated Inspection by buyer.
- Scope of supply: Only supply of goods (no installation/commissioning mentioned).
- Risk & termination: Buyer may terminate for non-delivery, misrepresentation, or insolvency; contract allows price adjustments via discount or remedies as applicable.
