GEM

Indian Coast Guard Tender Visakhapatnam Tentage & Event Services 2025 - Seminar Lighting AC Decor and Equipment Rentals

Posted

28 Oct 2025, 11:40 am

Deadline

07 Nov 2025, 12:00 pm

EMD

₹18,046

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue28 Oct 2025, 11:40 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

TENT EQUIPMENT DECORATION POWER LIGHTING

Tender Overview

The Indian Coast Guard invites bids for a comprehensive tentage and event services package, covering seminar arrangements, lighting, air conditioning, tent rentals, theme-based installations, decoration, furniture and equipment rentals, power supply, logistics, safety measures, and dismantling/removal. The scope encompasses end-to-end on-site support for events in Visakhapatnam, Andhra Pradesh, with EMD of ₹18,046. Bidders may form a consortium with a designated leader, and must ensure service presence through a local office in the consignee state. The contract allows quantity or duration adjustments up to 25% at contract issuance and execution. Unique requirements include dedicated service support channels and an escalation matrix.

Technical Specifications & Requirements

  • Scope: Tentage, seminar setup, lighting, AC, furniture, decor, power supply, logistics, safety, installation, dismantling
  • EMD: ₹18,046 (DD or FDR acceptable per ATC)
  • Local presence: Office of service provider in Andhra Pradesh (Visakhapatnam) with documentary evidence
  • Consortium: Allowed with equal responsibility; lead applicant required
  • Service support: Dedicated/toll-free contact number; escalation matrix
  • Documentation: GST certificate, MSME registration with local office address; proof of office; uploaded EMD/FD proof; hard copies within 5 days of bid end date
  • ATC specifics: Must upload certificates/docs as requested; non-compliance risks bid rejection
  • Delivery/installation: On-site execution support and timely dismantling after event
  • Branding/branding controls: The tender requires theme-based installation and decoration within scope

Terms, Conditions & Eligibility

  • EMD submission methods: DD, fixed deposit receipt (FDR), or online proof; ensure hardcopy delivery within 5 days
  • Office in consignee state: Andhra Pradesh, Visakhapatnam; GST and MSME local office proof required
  • Consortium obligations: Equal responsibility for complete contract execution; leader designated
  • Service support: Dedicated toll-free number and escalation matrix provided by bidder/OEM
  • Documentation risk: Missing certificates/documents may lead to rejection; upload all required items
  • Quantity flexibility: 25% increase/decrease allowed; bidder must accept revised terms on issue
  • Evaluation focus: Compliance with ATC, certifications, and service capability; ensure all terms are met

Key Specifications

  • Tentage and event services including seminar setup, lighting, AC, furniture, decor

  • Estimated scope includes power supply, logistics, safety measures, dismantling

  • EMD amount: ₹18,046; acceptable payment modes: DD or FDR as per ATC

  • Local presence: service provider office in Visakhapatnam, Andhra Pradesh

  • Consortia permitted with equal responsibility and lead designation

  • Dedicated service support contact and escalation matrix required

  • Documentation: GST, MSME with local address, proof of office, EMD/FDR proof

  • Delivery/installation for event in consignee state; timely dismantling post-event

Terms & Conditions

  • EMD of ₹18,046 payable via DD or FDR with proof; hardcopy due within 5 days

  • Office of service provider must be in Visakhapatnam, Andhra Pradesh with GST/MSME proof

  • Consortium allowed; each member equally responsible for contract execution

Important Clauses

Payment Terms

EMD submission via DD or FDR; payment terms to be specified in contract; hardcopy proof required within 5 days of bid end date

Delivery Schedule

On-site event execution and dismantling; ensure timely setup per event schedule; escalation for delays

Penalties/Liquidated Damages

Details to be provided in standard ATC; ensure compliance with delivery and service levels

Bidder Eligibility

  • Bidder must not be under liquidation or bankruptcy

  • Consortium members must jointly satisfy experience and capability

  • Local office in Visakhapatnam, Andhra Pradesh with GST/MSME evidence

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

MSME registration certificate with local office address

4

Experience certificates for similar events/tentage services

5

Financial statements or turnover proof

6

EMD submission proof (DD/FDR or online receipt) and hardcopy delivery proof

7

Technical bid documents demonstrating capability and OEM authorizations (if applicable)

8

Consortium agreement (if applicable) with lead firm designation

9

Escalation matrix and toll-free service contact details

10

Office address proof of service provider in Andhra Pradesh, Visakhapatnam

Frequently Asked Questions

How to bid for the Indian Coast Guard tentage tender in Visakhapatnam 2025?

Bidders must meet eligibility, submit GST and MSME proofs, provide EMD ₹18,046 via DD/FDR or online, and upload consortium details if applicable. Include technical bids demonstrating event setup capability and provide service escalation matrix. Ensure local office proof in Andhra Pradesh and timely delivery commitments.

What documents are required to participate in the coast guard event tender Visakhapatnam?

Required documents include GST certificate, PAN card, MSME registration with local address, EMD proof (DD/FDR or online), experience certificates, financial statements, technical compliance certificates, OEM authorizations if applicable, and office proof in Visakhapatnam.

What are the delivery and service requirements for this tentage tender?

The supplier must provide end-to-end on-site support for tentage, lighting, AC, furniture, decor, power, logistics, and safety, with dismantling after the event. A dedicated toll-free support number and escalation matrix must be provided, and delivery must align with event schedule.

Which states allow local office presence for coast guard event bids Visakhapatnam?

Office presence is required in the consignee state, Andhra Pradesh, specifically Visakhapatnam. Documentation must include proof of local GST/MSME registration and a verifiable local address.

What is the EMD amount and acceptable submission method for this tender?

EMD is ₹18,046. Acceptable submission methods include Demand Draft or Fixed Deposit Receipt, with scanned proof uploaded and hardcopy delivered within 5 days of bid end date or bid opening date.

What consortium rules apply to this coast guard procurement in Visakhapatnam?

Consortium is allowed if partners share equal responsibility for contract execution. A lead firm must be designated, and an undertaking documenting joint responsibility should be uploaded with the bid.

Are there any special clauses for service support and escalation in this tender?

Yes. Bidders must provide a dedicated toll-free service number and a formal escalation matrix. These details must be included in the bid to ensure prompt resolution of technical or service issues during the contract period.

What are the key eligibility criteria for this event management tender?

Eligibility includes financial standing not in liquidation, prior experience in tentage/event services, GST and MSME registrations with local address, and the ability to provide local Visakhapatnam service support as required by ATC.