GEM

Hindustan Petroleum Corporation Ltd GIS Spare Parts Tender Visakhapatnam 2025: Siemens GIS Spares Supply, 240 Days Delivery

Posted

24 Oct 2025, 03:27 pm

Deadline

04 Nov 2025, 03:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue24 Oct 2025, 03:27 pm
AwardPending
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Quantity

54

Category

CONTROL,ML FML, SOCKETS,C1B47917083400

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization requirement: Siemens Limited or authorized dealer must submit authorization certificate during bid submission
  • • Delivery window: 240 days (8 months) from date of GeM Contract/ LOA/PO to HPCL Visakh Refinery Warehouse
  • • Scope of supply: Siemens GIS spare parts; 23 items in BOQ; goods-only procurement
  • • Quantity flexibility: option to vary quantity up to 25% during contract at contracted rates
  • • GST handling: bidder bears GST; reimbursement as per actuals or applicable rate; invoicing in consignee GSTIN
  • • Bidder eligibility: only Siemens or authorized dealers for GIS spares; non-submission may lead to technical rejection
  • • Payment terms not explicitly stated; GST/pricing to reflect actuals; ensure alignment with HPCL practices

Categories 10

BUSHING RELAY SUPPLY VALVE PARTS AND ACCESSORIES ELECTRICAL PRODUCTS SOCKET BARRIERS PLAIN BEARING SLEEVE BEARING AIR CIRCUIT BREAKER COUNTER

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for the supply of Siemens GIS (Gas insulated switchgear) spares to HPCL Visakhapatnam Refinery, Andhra Pradesh. The scope covers repair and replacement spares for 23 items across GIS equipment, with delivery within 240 days (8 months) from PO/GeM LOA. Bidders must be an OEM M/s Siemens Limited or authorized dealer, submitting an OEM authorization certificate. The delivery location is the HPCL Visakh Refinery Warehouse, and the price should include all costs. A flexible quantity clause allows up to 25% increment/decrement at contract at contracted rates. Unique requirement: compliance with tender terms and non-deviation of specifications. This is a goods-only procurement with scope limited to supply of GIS spares. Unique differentiator: explicit OEM authorization and fixed delivery window. Tender in Visakhapatnam, Andhra Pradesh.

Technical Specifications & Requirements

  • Product scope: Siemens GIS spares as per tender specifications; 23 line items in BOQ; supply of spares and consumables for GIS equipment.
  • Delivery schedule: 240 days from date of GeM Contract/LOA/PO; delivery must occur to HPCL Visakh Refinery Warehouse.
  • Authorization: OEM authorization from Siemens Limited or their Authorized dealers; vendor must submit authorization certificate at bid submission.
  • Pricing: Price to include all cost components; payment terms align with HPCL procurement practices; GST to be applied as per bidder’s obligations.
  • Scope of supply: Only supply of goods; no services.
  • Contractual term: Option clause allows up to 25% quantity variation during contract with same rates; extended delivery time rules apply.

Terms, Conditions & Eligibility

  • Delivery period: 240 days from PO/LOA; 8 months.
  • Authorization: Bidder must present OEM authorization from Siemens Limited or authorized dealer; without it, bid may be technically rejected.
  • GST & invoicing: GST responsibility lies with bidder; invoicing in the consignee name with GSTIN of consignee.
  • Scope & pricing: Scope is strictly goods supply; bid price must cover all cost components.
  • Documentation: Must attach PAN, GSTIN, cancelled cheque, EFT mandate; ensure documents align with terms.
  • Acceptance: Vendor must adhere to all tender terms; no deviations from specifications.
  • GST and payment: GST applicability per bidder; reimbursement as per actuals or applicable rate, whichever is lower.
  • Rejection criteria: Compliance with tender terms and exact specifications; deviations may lead to rejection.

Key Specifications

  • Product/service names: Siemens GIS spares for gas insulated switchgear

  • Quantities: 23 items in BOQ (exact quantities not disclosed)

  • Estimated value: Not specified

  • Experience: OEM authorization required; Siemens channel partner acceptable

  • Quality/standards: No explicit standards listed; must adhere to tender terms and OEM specifications

  • Delivery: 240 days; HPCL Visakh Refinery Warehouse as delivery point

  • Warranty/after-sales: Not specified in available data

Terms & Conditions

  • Delivery clause allowing up to 25% quantity variation during contract at contracted rates

  • OEM authorisation mandatory; only Siemens Limited or authorized dealer bids permitted

  • Goods-only scope; no additional services; invoices to be raised in consignee name with GSTIN

Important Clauses

Delivery Terms

Delivery to HPCL Visakh Refinery Warehouse within 240 days from PO/LOA; option to extend delivery time as per quantity variation clause

Authorization

Bid submission must include OEM authorization certificate from Siemens Limited or authorized dealer; lack of authorization leads to technical rejection

Payment & GST

GST payable by bidder; reimbursement as actuals or as per applicable rate, whichever is lower; invoicing to consignee with GSTIN

Bidder Eligibility

  • Must be Siemens Limited or an authorized Siemens dealer with valid authorization

  • Experience in supplying GIS spares or significant electrical equipment components

  • GST registration and financial documentation to support bid submission

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CONTROL,ML FML, SOCKETS,C1B47917083400 As per Specifications 1 each vnmpatrudu 240
2 TRIP COIL 110 220V DC, C1B41211176223 As per Specifications 1 each vnmpatrudu 240
3 CLOSE COIL 110 220V DC, C1B41211176223 As per Specifications 1 each vnmpatrudu 240
4 SPRING CHARGING MOTOR, C1B41211176223 As per Specifications 1 each vnmpatrudu 240
5 DENSITY MONITR,ALARM CONT,C1B41205404008 As per Specifications 1 each vnmpatrudu 240
6 DENSITY MONITR,ALARM CONT,C1B41205404011 As per Specifications 1 each vnmpatrudu 240
7 SPARES SET,LCC,BAY TYPES,A8E56200111053 As per Specifications 1 each vnmpatrudu 240
8 RUPTURE DISC,CB GAS CHMBR,C1B47911006112 As per Specifications 1 each vnmpatrudu 240
9 RUPTURE DISC,OTHR GAS CHM,C1B47911006012 As per Specifications 1 each vnmpatrudu 240
10 DISCNCTR SW,ML FML SOCKET,C1B47915154401 As per Specifications 1 each vnmpatrudu 240
11 GAS TIGHT BARRIERS, BUSHINGS, C1B47901320 As per Specifications 1 each vnmpatrudu 240
12 GAS PERM,BARRIER, BUSHING, C1B47901320002 As per Specifications 1 each vnmpatrudu 240
13 SET OF CONSUMABLES As per Specifications 1 each vnmpatrudu 240
14 SET OF O RINGS,1BAY, C1B9502246000 SET As per Specifications 1 each vnmpatrudu 240
15 Numerical Relay Trafo. Diff. Protn. As per Specifications 1 each vnmpatrudu 240
16 Numerical Relay Bay Ctrl and Protn. Unit As per Specifications 1 each vnmpatrudu 240
17 Line Diff, Protection As per Specifications 1 each vnmpatrudu 240
18 87L Relay Ckt. DC MCB plus Aux Contact As per Specifications 1 each vnmpatrudu 240
19 MOLECULAR FILTER,SF6,1BAY,C1B42702585001 As per Specifications 5 each vnmpatrudu 240
20 TC-1 Supervision Relay As per Specifications 6 each vnmpatrudu 240
21 Push Button for Ann Accept As per Specifications 6 each vnmpatrudu 240
22 Indicating Lamp for ESW Q81 Close As per Specifications 18 each vnmpatrudu 240
23 SURGE ARRESTOR COUNTER As per Specifications 1 each vnmpatrudu 240

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Required Documents

1

PAN Card

2

GSTIN certificate

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

OEM authorization certificate from Siemens Limited or Authorized Dealer

6

GST and invoicing details showing consignee GSTIN

7

Any prior shipment or supply experience on Siemens GIS spares

8

Bid submission technical compliance documents confirming no deviations

Frequently Asked Questions

How to bid for GIS spares tender in Visakhapatnam HPCL 2025

Bidders must submit OEM authorization from Siemens Limited or an authorized dealer, along with PAN, GSTIN, cancelled cheque, and EFT mandate. The scope is Siemens GIS spares for 23 items with delivery in 240 days to HPCL Visakh Refinery Warehouse. Ensure no deviations from specifications and include all-cost bid pricing.

What documents are required for HPCL Visakh GIS spare bid 2025

Required documents include PAN card, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorization certificate from Siemens Limited or authorized dealer, consignee GSTIN on invoices, and evidence of prior GIS spares supply to meet eligibility criteria.

What are the delivery terms for Siemens GIS spares to HPCL Visakh

Delivery must be within 240 days from PO/LOA; goods to be delivered to HPCL Visakh Refinery Warehouse; option clause allows up to 25% quantity variation at contracted rates during the contract term.

Which organizations can submit bids for Siemens GIS spares tender

Only Siemens Limited or its Authorized dealers may bid; bidders must provide valid authorization certificates during bid submission to avoid technical rejection.

How is GST handled for Siemens GIS spares tender in Visakhapatnam

Bidders must determine GST; HPCL will reimburse GST as per actuals or applicable rates (whichever is lower) and the invoice must be raised in the consignee’s name with the consignee GSTIN.

What is the scope of supply for this GIS spares tender

The scope is strictly supply of goods—Siemens GIS spare parts for 23 items; no services included; bid pricing must reflect all cost components for the goods delivery.

What is the significance of the 25% quantity variation clause

The purchaser may increase or decrease the quantity up to 25% at contract at the contracted rates; delivery schedule adjusts based on the extended period rules with a minimum timeframe of 30 days.

Are there any technical standards mentioned for the GIS spares

No explicit technical standards are stated in the provided data; bidders must adhere to OEM specifications and tender terms, and submit OEM authorization to validate compliance.