GEM

Northern Railway 33/11kV Substation O&M Saharanpur UP Tender 2025 - 33kV/11kV HT Sub Station Maintenance

Posted

17 Oct 2025, 05:48 pm

Deadline

10 Nov 2025, 03:00 pm

EMD

₹1,10,410

Value

₹55,20,425

Location

SAHARANPUR , UTTAR PRADESH

Progress

Issue17 Oct 2025, 05:48 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

OTHER SERVICE ELECTRICAL SERVICES SUBSTATION SWITCH YARD

Tender Overview

Organization: Northern Railway (Indian Railways) seeks Electrical work for operation and maintenance of a 33/11kV, 11415V HT Substation at Saharanpur, Uttar Pradesh 247001 for a 3-year term within the Ambala division. Estimated contract value is ₹5,520,425.03, with an EMD of ₹110,410. Scope covers ongoing performance of substation maintenance, preventive checks, fault restoration, and compliance with railway electrical safety norms. The tender emphasizes the buyer’s ability to adjust contract quantity or duration up to 25% at award and after issuance, with the bidder accepting revised terms. Unique aspects include salary/wage payment obligations of deployed staff and specific EMD submission methods via DD, FDR, or BC with hardcopy delivery within 5 days of bid end/open date. Bidders must avoid liquidation and ensure financial soundness.

The procurement location is Saharanpur (UP), under the Northern Railway Ambala Division, targeting reliability-focused O&M services for a high-voltage substation critical to railway operation.

Technical Specifications & Requirements

  • No formal technical specifications provided in the BOQ; the scope centers on operation and maintenance of the 33/11kV substation at Saharanpur.
  • Key contextual details include the contract duration of 3 years and the involvement of railway electrical safety and HT/V responsibility.
  • Anticipated activities may encompass routine inspections, fault diagnosis, preventive maintenance, component checks, and ensuring continuous power supply to railway loads within the substation’s rated voltages.
  • The contract requires awareness of salaries/wages payments by the service provider to deployed staff, with statutory compliance (PF/ESIC) and bank statements to be provided to the buyer.
  • Tender terms allow up to 25% quantity/duration variation at contract issue, with joint and several liability retained by the seller.

Terms, Conditions & Eligibility

  • EMD: ₹110,410 via approved modes (DD/FDR/BC acceptable with proof and hardcopy delivery within 5 days of bid end date).
  • Payment terms: Salaries paid by the service provider; payment to be claimed from buyer after documentary support.
  • Contract duration: 3 years with option clause allowing ±25% variation.
  • Sub-contracting/assignment: Requires prior written consent from buyer; liability remains with seller.
  • Pre-qualification: Bidder must demonstrate financial stability (not in liquidation or bankruptcy) and upload undertaking.
  • Documentation: Submission must include GST, PAN, experience certificates, financial statements, EMD proof, and technical/commercial bid documents; hard copies to be delivered within 5 days of bid end.

Key Specifications

  • Estimated value: ₹5,520,425.03

  • EMD amount: ₹110,410

  • Contract duration: 3 years

  • Location: Saharanpur, Uttar Pradesh (247001)

  • Category: Operation & Maintenance of 33/11kV HT substation

  • Division: Ambala division

Terms & Conditions

  • Quantity/duration adjustment up to 25% at contract issue

  • Salaries/wages paid by the service provider with statutory filings

  • EMD via DD/FDR/BC with hardcopy delivery within 5 days

  • Sub-contracting requires prior written consent from buyer

  • Not in liquidation or bankruptcy; bidder to upload undertaking

Important Clauses

Payment Terms

Service provider pays staff salaries first; claims reimbursement from Northern Railway after statutory documents (PF/ESIC) and bank statements are submitted.

Delivery Schedule

Contract duration of 3 years with an option to adjust quantity/duration by up to 25% at contract issue and subsequently.

Penalties/Liquidated Damages

Penalties or LD details not explicitly provided; buyers may enforce terms per standard railway contracts if delivery or performance defaults occur.

Bidder Eligibility

  • Not under liquidation or bankruptcy; financial standing verified

  • Experience in electrical O&M for HV/Railway substation environments

  • Ability to comply with salary/wage payment obligations and statutory filings

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar electrical O&M in railway/large utility projects

4

Financial statements (last 3 financial years or as specified)

5

EMD submission proof (DD/FDR/BC) and scanned copy

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable) and subcontractor approvals

8

Labour and statutory compliance documents (PF/ESIC) evidence

9

Bank details and any performance security format

Frequently Asked Questions

How to bid for Saharanpur substation maintenance tender in 2025

Bidders must meet eligibility criteria including financial stability, experience in railway electrical O&M, and proper EMD submission of ₹110,410 via DD/FDR/BC with hardcopy delivery within 5 days. Ensure GST, PAN, and experience certificates are submitted with the bid; follow Ambala division requirements for submission.

What documents are required for Northern Railway electrical tender in Saharanpur

Required documents include GST certificate, PAN, experience certificates for similar O&M work, financial statements, EMD proof, technical bid, OEM authorizations if applicable, and statutory compliance proof (PF/ESIC). Ensure hard copies reach the buyer within 5 days of bid end date.

What are the essential specifications for the 33/11kV substation maintenance tender

Tender focuses on operation and maintenance of the 33/11kV HT substation. While no detailed technical specs are published, bidders should plan for routine maintenance, fault diagnosis, preventive checks, and safety compliance aligned with railway electrical norms for HV equipment.

What are the EMD requirements for the Saharanpur railway tender

EMD is ₹110,410 and can be submitted via Account Payee DD, Fixed Deposit Receipt, or Banker's Cheque payable to the Sr. Divisional Finance Manager, Northern Railway Ambala Cantt. Scanned proof must be uploaded with bid and hardcopy delivered within 5 days.

What is the contract duration and variation clause for this tender

The contract is for 3 years, with an option clause allowing a 25% increase or decrease in contract quantity or duration at the time of contract issue, and the bidder must accept revised terms if invoked.

What are the payment terms for service providers under this railway contract

Salaries of deployed staff are paid by the service provider up front; the bidder then claims payment from the buyer with corresponding statutory documents (PF/ESIC) and bank statements for staff salaries.

What is the eligibility criteria for bidders bidding on the Saharanpur O&M tender

Candidates must not be in liquidation or bankruptcy, provide an undertaking of financial stability, demonstrate relevant railway electrical O&M experience, and comply with EMD submission and staff wage payment obligations as specified.

Where is the Saharanpur substation O&M tender located and who is the organization

Tender location is Saharanpur, Uttar Pradesh (247001) and the organization is Northern Railway under Indian Railways, Ambala division, focusing on 33/11kV HT substation maintenance.