GEM

Indian Army Sonitpur Assam 2025 Procurement: Household & Office Items Tender with Multiple Categories

Posted

30 Oct 2025, 07:22 pm

Deadline

10 Nov 2025, 07:00 pm

Location

SONITPUR , ASSAM

Progress

Issue30 Oct 2025, 07:22 pm
AwardPending
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Quantity

232

Category

WOODEN BED

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Manufacturer Authorization where applicable
  • • Technical standards: No explicit standards published; data sheet alignment is mandatory
  • • Special clauses: Option to increase/decrease quantity by up to 25% with extended delivery time formula
  • • Eligibility: GSTIN, PAN, EFT mandate, data sheet conformity, malicious code certificate
  • • Warranty/AMC: Not specified in data; implied data sheet and product conformity required
  • • Penalties: Liquidated damages not explicitly stated; attention to timely delivery and data sheet accuracy
  • • Delivery: Extended delivery time computed as (Increase/Original) Ă— Original days with a minimum 30 days
  • • Submission: Data sheet upload, GST/PAN docs, cancelled cheque, EFT mandate, OEM authorization

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a diverse set of household and office items in Sonitpur, Assam 784001. The procurement encompasses 14 listed product categories such as TABLE LAMPS, ACRYLIC PHOTO FRAMES, ELECTRIC KETTLE, KING SIZE BEDSHEET bundles with pillows, STAINLESS STEEL DUSTBINS, CERAMIC SOAP DISPENSERS, LUNCH BOXES, CURTAINS with ROD POCKET, FILE HOLDER, WOODEN BED components, LED STRIP LIGHT, THERMOSTEEL WATER JUG, and related decorative items. Estimated quantity/valua tion details are not disclosed. This tender emphasizes comprehensive data sheet alignment and adherence to specified product data with data sheet mismatch risk. Unique terms include quantity option clauses and GST considerations. Bidders should prepare for nationwide sourcing of multiple SKUs under a single contract and ensure data sheet congruence with offered products.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender text. Related documents require a product data sheet upload to validate offered items against the Buyer’s listed categories.
  • Items span consumables and fixtures including lighting, textile bedding, metal and ceramic fittings, and curtailing accessories. Vendors must ensure material compatibility, finish, and dimensional fidelity as per supplied data sheets.
  • Data sheet validation, data sheet mismatch risk, and Malicious Code Certificate requirements govern submission. Manufacturer Authorization may be needed for authorized distributors.
  • No IS/ISO standards are stated publicly; bidders should rely on data sheet alignment and GST compliance for eligibility.

Terms, Conditions & Eligibility

  • GST and PAN must be provided; GST applicability will be as per actual rate or quoted rate for the bidder’s jurisdiction.
  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank for Vendor Code creation.
  • Data sheet of offered product(s) must match technical parameters; mismatch may lead to rejection.
  • Include Malicious Code Certificate ensuring software/hardware has no embedded malicious code; breach may trigger contract termination.
  • Manufacturer Authorization is required where applicable for non-OEM bids; option clauses allow quantity variation up to 25% during and after contract award with minimum 30 days added delivery time if extended.

Key Specifications

  • Product categories include: TABLE LAMP, ACRYLIC PHOTO FRAME (dual display), ELECTRIC KETTLE, KING SIZE BED SHEET with elastic fitted sheet and 2 pillow covers, STAINLESS STEEL DUSTBIN with lid, CERAMIC SOAP DISPENSER (Matte White and Matte Black variants), LUNCH BOX for office, CURTAIN with Rod Pocket (various colors), FILE HOLDER, WOODEN BED, LED STRIP LIGHT, THERMOSTEEL WATER JUG.

  • Data sheet alignment is mandatory; mismatch may lead to bid rejection

  • GST considerations: bidder to determine own GST; actual GST rate applied up to quoted rate

  • Malicious code certificate required for hardware/software to prevent embedded threats

  • Manufacturer Authorization required for non-OEM suppliers where applicable

Terms & Conditions

  • Quantity adjustment up to 25% during and after contract with extended delivery time rules

  • Data sheet conformity is mandatory; mismatches may cause rejection

  • GST and banking documentation required for vendor code creation

Important Clauses

Payment Terms

Not explicitly stated; GST handling and vendor billing should follow standard government procurement policies and supplier invoicing per contract

Delivery Schedule

Delivery period subject to option clauses; additional time calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum 30 days

Penalties/Liquidated Damages

Liquidated damages not explicitly defined; ensure compliance with delivery and data sheet accuracy to avoid penalties

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Valid PAN and GSTIN with GST return compliance

  • Ability to provide data sheets and comply with data sheet authentication and malicious code certificate

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TABLE LAMP AS PER TECHNICAL SPECIFICATION UPLOADED 4 nos hemantasaha 15
2 ACRYLIC PHOTO FRAME FOR BOTH SIDE DISPLAY AS PER TECHNICAL SPECIFICATION UPLOADED 6 nos hemantasaha 15
3 ELECTRIC KETTLE AQUA PLUS AS PER TECHNICAL SPECIFICATION UPLOADED 2 nos hemantasaha 15
4 COTTON KING SIZE BLANKET WITH KING SIZE ELASTIC FITTED BEDSHEET AND 2 PILLOW COVER AS PER TECHNICAL SPECIFICATION UPLOADED 1 set hemantasaha 15
5 STAINLESS STEEL PLAIN PEDAL DUSTBIN WITH LID AS PER TECHNICAL SPECIFICATION UPLOADED 4 nos hemantasaha 15
6 CONTEMPORARY ARCHES MATTE WHITE CERAMIC SOAP DISPENSER AND TOOTHBRUSH HOLDER AS PER TECHNICAL SPECIFICATION UPLOADED 2 set hemantasaha 15
7 STAINLESS STEEL HOT AND COLD LEAK PROOF LUNCH BOX FOR OFFICE AS PER TECHNICAL SPECIFICATION UPLOADED 1 nos hemantasaha 15
8 CURTAIN WITH ROD POCKET PATTER MOCHA COLOUR AS PER TECHNICAL SPECIFICATION UPLOADED 1 set hemantasaha 15
9 FILE HOLDER ORGANIZER AS PER TECHNICAL SPECIFICATION UPLOADED 3 nos hemantasaha 15
10 WOODEN BED AS PER TECHNICAL SPECIFICATION UPLOADED 1 nos hemantasaha 15
11 LED STRIP LIGHT AS PER TECHNICAL SPECIFICATION UPLOADED 200 mtr hemantasaha 15
12 THERMOSTEEL WATER JUG AS PER TECHNICAL SPECIFICATION UPLOADED 3 nos hemantasaha 15
13 CHICK ARCHES MATTE BLACK CERAMIC SOAP DISPENSER AND TOOTHBRUSH HOLDER AS PER TECHNICAL SPECIFICATION UPLOADED 2 set hemantasaha 15
14 CURTAIN WITH ROD POCKET PATTER BLUE COLOUR AS PER TECHNICAL SPECIFICATION UPLOADED 2 set hemantasaha 15

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Required Documents

1

PAN Card copy

2

GSTIN certificate copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Product data sheet for each offered item

6

Malicious Code Certificate for hardware/software offered

7

Manufacturer Authorization (where applicable for distributors/agents)

Frequently Asked Questions

How to bid for Indian Army tender in Sonitpur Assam 2025?

To bid, bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and data sheets for each item. Include Malicious Code Certificate and Manufacturer Authorization if applicable. Ensure data sheets align with offered products and GST is applied per actual rates. Delivery timelines follow option clause rules.

What documents are required for Indian Army procurement in Assam?

Submit PAN Card, GSTIN, cancelled cheque, EFT Mandate, product data sheets, Malicious Code Certificate, and Manufacturer Authorization where applicable. Ensure GST compliance and vendor code creation documents accompany the bid for processing and verification by the Army procurement team.

Which items are included in the Sonitpur Assam tender categories?

Items include TABLE LAMP, ACRYLIC PHOTO FRAME, ELECTRIC KETTLE, KING SIZE BED SHEET with fitted elastic, STAINLESS STEEL DUSTBIN, CERAMIC SOAP DISPENSERS, LUNCH BOX, CURTAIN with Rod Pocket, FILE HOLDER, WOODEN BED, LED STRIP LIGHT, THERMOSTEEL WATER JUG, and related decorative fittings; data sheets required.

What are the delivery terms for quantity variations in this tender?

The purchaser may increase/decrease quantity up to 25% at contract, with extended delivery time calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, minimum 30 days. Delivery begins after the last delivery order date and may extend under the option clause.

What are the GST considerations for bidders in this procurement?

Bidders must determine applicable GST. The Army will reimburse GST as actuals or at the lower of the quoted GST rate, subject to the contractor’s rate. Ensure GST registration and reporting align with bid submission.

What happens if data sheets do not match the offered products?

Mismatched data sheets can lead to bid rejection during technical evaluation. Ensure each item’s data sheet precisely reflects product specifications, finishes, dimensions, and material quality to avoid disqualification.

Are manufacturer authorizations required for all items?

Authorisation is required for non-OEM suppliers where applicable. If you are an authorized distributor, include Manufacturer Authorization to validate eligibility and ensure post-sale support aligns with Army expectations.

What certificates are needed to prevent embedded malicious code?

Submit a Malicious Code Certificate proving hardware and software lack embedded code that could cause damage, data loss, or IP infringements. Non-compliance may breach the procurement contract and invite penalties.