GEM

West Central Railway Handloom Cotton Pillow Covers Tender Bhopal Madhya Pradesh IS 745 2025

Posted

21 Oct 2025, 05:35 pm

Deadline

29 Nov 2025, 04:00 pm

EMD

₹2,28,490

Location

BHOPAL , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue21 Oct 2025, 05:35 pm
Corrigendum23 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

236775

Bid Type

Single Packet Bid

Key Highlights

  • • Handloom Mark labeling requirements for pillow covers
  • • IS 745 compliance: GSM, tolerance ±5%, Table 2 conformity
  • • Advance sample submission: 5 samples within 7 days, buyer to respond within 10 days
  • • 25% quantity variation rights during contract and currency delivery extensions
  • • Nominated Inspection Agency for pre-dispatch inspection

Tender Overview

West Central Railway (Indian Railways) invites bids for Handloom Cotton Pillow Covers (V3) BELT Q2 in BHOPAL, MADHYA PRADESH 462001. The procurement covers the supply of handloom cotton pillow covers with IS 745 compliance and Handloom Mark labeling. Bid security is ₹228,490 (EMD). The contract allows a quantity variation of up to 25% of the bid quantity, with extension rules linked to original delivery timelines. Bidders must provide advance samples for buyer approval prior to bulk production, with a 7-day submission window and a 10-day response period.

  • Location and organization: BHOPAL, Madhya Pradesh; West Central Railway
  • Product category: Handloom Cotton Pillow Covers (V3) Q2; IS 745 standards referenced
  • Key differentiator: Advance sample approval requirement and 25% quantity option
  • Unique aspects: Handloom Mark labeling requirement and pre-dispatch inspection by a nominated agency

Technical Specifications & Requirements

  • Material: Pillow cover material as specified by IS 745
  • Pillow cover variety: Table 1 of IS 745 (GSM, tolerance ±5%)
  • Conformity: Table 2 of IS 745 standards apply to other requirements
  • Size: Outside dimensions (Length x Width) with tolerance ±5%; border width in millimeters; flap width (min) in mm
  • Packaging: Pack contains a specified number of pillow covers per pack; label with Handloom Mark
  • Advance Sample: Submit 5 samples within 7 days of award; approval or modification list within 10 days; bulk supply to follow approved sample
  • Inspection: Pre-dispatch inspection by nominated agency at seller premises; testing and conformity checks per contract terms
  • Delivery/Scope: Scope of supply is the supply of goods only; delivery timelines governed by option clause
  • Quality/Branding: Handloom Mark compliance; adherence to IS 745

Terms, Conditions & Eligibility

  • EMD: ₹228,490; payment terms not detailed in available text; ensure bid security compliance
  • Scope: Only supply of goods (no works/services)
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery period extends if exercised
  • Advance Sample: 5 samples to be approved; bulk supply aligned to approved sample; delays in buyer approval may shift delivery without LD
  • Inspection: Pre-dispatch inspection by nominated agency; buyer may specify inspection process
  • Sample/Cost: Samples required for testing are to be supplied by seller; any pre-supply sample costs borne by seller if not approved
  • Compliance: IS 745 compliance with GSM and tolerances; Handloom Mark labeling required

Key Specifications

  • Advance sample submission: 5 samples within 7 days

  • IS 745: Table 1 GSM with ±5% tolerance

  • IS 745: Table 2 conformity requirements

  • Size tolerance: outside dimensions ±5%

  • Border width: specified in mm; flap width min in mm

  • Handloom Mark labeling requirement

  • Pre-dispatch inspection by nominated agency

Terms & Conditions

  • EMD amount ₹228,490 required and must be submitted with bid

  • 25% quantity variation rights; extended delivery period rules apply

  • Advance sample approval within 7 days; modifications within 10 days

  • Supply of goods only; pre-dispatch inspection by nominated agency

  • IS 745 compliance for GSM, tolerances, and labeling

Important Clauses

Payment Terms

Payable terms not fully detailed; bid should ensure EMD submission and any agreed cash flow on delivery per contract

Delivery Schedule

Delivery period linked to original delivery order; delays due to sample approval may shift timelines without LD

Penalties/Liquidated Damages

LD details not explicitly provided; contract terms may include penalties for non-conformity or delays per standard purchaser terms

Bidder Eligibility

  • Experience in supplying handloom textile pillow covers to government bodies

  • Demonstrated IS 745 compliance and Handloom Mark certification

  • Financial capacity to cover EMD and bulk production costs

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specification Material of pillow cover 100% cotton yarn (Conforming to Specification as per IS 171)
Specification Pillow cover Variety as per Table 1 of IS 745 (GSM, Tolerance +- 5%) Variety No - 12 (140 gsm)
Specification Pillow cover shall conform to the other requirements as per table 2 of IS 745 Yes
Size Size (Length x Width) (Outside, Including Border) (cm x cm) (Tolerance :- +/-5%) 50 cm x 36 cm
Size Width of Border (mm) 30, 35, 40
Size Width of Flap (min) (in mm) 100
Packaging No. of Pillow cover per pack 1, 2, 4
Marking Handloom Mark Yes Or higher
Advance Sample Agree to provide Advance Sample for buyer's approval before commencement of supply (Applicable in case of orders placed against bid and not applicable in case of Direct Buying) Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar handloom textile supply

4

Financial statements or turnover proof

5

EMD payment receipt or guarantee

6

Technical bid documents and compliance statements

7

OEM authorization (if applicable) and Handloom Mark certification

8

Product samples or sample approval documentation

Corrigendum Updates

1 Update
#1

Update

23 Oct 2025

Extended Deadline

29 Nov 2025, 04:00 pm

Opening Date

29 Nov 2025, 04:30 pm

Frequently Asked Questions

How to bid on handloom pillow covers tender in bhopal?

To bid, submit all required documents (GST, PAN, experience, financials) along with EMD ₹228,490. Provide IS 745 compliance evidence, Handloom Mark certification, and 5 advance samples within 7 days of award. Ensure pre-dispatch inspection readiness and comply with 25% quantity variation terms.

What documents are required for handloom pillow cover bid in Madhya Pradesh?

Required documents include GST certificate, PAN, company financial statements, experience certificates for similar supply, EMD payment proof, technical compliance for IS 745, Handloom Mark certification, OEM authorization if applicable, and sample approval documentation and cost leads.

What are IS 745 specifications for pillow covers in this tender?

Pillow covers must follow IS 745 Table 1 GSM with ±5% tolerance and conform to IS 745 Table 2 requirements. Outside dimensions must be within ±5%, border width and flap width specified in mm, with Handloom Mark labeling and proper packaging per pack.

When is advance sample submission for the bhopal pillow cover tender due?

Submit 5 advance samples within 7 days of contract award. Buyer will approve or request modifications within 10 days. Bulk supply must follow the approved sample; delays in approval may shift the delivery period without LD.

What is the EMD amount for this procurement and how is it paid?

The EMD is ₹228,490. Submit via the prescribed method (DD/online per bidding portal). Ensure the EMD is valid through the bid validity period and is aligned with the tender terms for successful bidder acceptance.

What is the scope of supply and inspection process for the pillow covers?

Scope is strictly the supply of goods (no services). Pre-dispatch inspection will be conducted by a nominated agency; the seller must participate and ensure conformity with IS 745, Handloom Mark, and packaging requirements as per terms.

How does the 25% quantity variation clause affect delivery?

The purchaser may increase/decrease quantity by up to 25% at contracted rates. Delivery period extends proportionally from the last date of the original order, with a minimum extension of 30 days; additional time depends on actual quantity variation.

What labeling and branding are required on pillow covers?

Products must bear the Handloom Mark and comply with IS 745 branding requirements. Packaging should reflect correct labeling, including GSM compliance, border and flap dimensions, and IS 745 conformity as specified.

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