GEM

Indian Army Procurement Tender for ENGINE INSPECTION LAMP, PASSENGER STRIP, FIRE ALARM, FUEL GAUGE, AC GAS – 2025

Posted

25 Oct 2025, 03:32 pm

Deadline

04 Nov 2025, 04:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue25 Oct 2025, 03:32 pm
AwardPending
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Quantity

14

Category

ENGINE INSPECTION LAMP

Bid Type

Two Packet Bid

Categories 4

GAS ENGINES STRIP ENGINE SUPPLY OF ENGINE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a consolidated supply package including items such as ENGINE INSPECTION LAMP, PASSENGER STRIP, FIRE ALARM, FUEL GAUGE, and AC GAS under a single procurement. The scope is limited to the supply of goods, with an estimated value and quantities to be confirmed during contract award. The tender emphasizes quantity flexibility (up to 25% increase/decrease) and contract delivery timelines anchored to the original delivery period, with minimum additional time of 30 days. A key differentiator is the option clause governing post-award quantity adjustments and schedule, alongside mandatory compliance with after-sales service support requirements. Bidders should anticipate potential post-award service obligations and third-party inspection considerations.

Technical Specifications & Requirements

  • Product categories include: ENGINE INSPECTION LAMP, PASSENGER STRIP, FIRE ALARM, FUEL GAUGE, AC GAS.
  • Scope: Only supply of goods; no service component specified in bid price.
  • OEM/Imported products: If imported, OEM or Authorized Seller must have a registered Indian office for after-sales service. Submit certificate evidencing this.
  • Service & Support: Functional Service Centre(s) in the state of each consignee location; establishment within 30 days of award if not pre-existing; documentary evidence required for release of payment.
  • Support channels: Dedicated toll-free service number; Escalation Matrix for service.
  • Inspection: Buyer may appoint independent inspection bodies; cost of inspection may be zero percent of contract value or as per terms; pre/post-dispatch inspections possible.

Terms, Conditions & Eligibility

  • Quantity flexibility: Purchaser can adjust quantity by ±25% at contract placement and during contract currency, with delivery period adjustments as specified.
  • Scope: Bid price to include all cost components for supply of goods; no installation or commissioning clause indicated.
  • After-sales: Service centre presence in the state of consignee location; establish one within 30 days if not existing; payment contingent on submission of evidence of service capability.
  • OEM/Service support: Dedicated toll-free number and escalation matrix must be provided by bidder/OEM; third-party inspection option may be deployed with cost-sharing as defined by contract terms.
  • Inspection: Buyer’s inspectors or appointed agency may inspect stores; third-party inspection optional depending on buyer’s requirements.

Key Specifications

  • Engine Inspection Lamp

  • Passenger Strip

  • Fire Alarm

  • Fuel Gauge

  • AC Gas

Terms & Conditions

  • Quantity adjustment up to 25% at bid/contract stage and during currency with pro-rated delivery time

  • Scope limited to supply of goods; no service component in bid price

  • OEM/Authorized Seller must have registered Indian office for after-sales service; service centres required

Important Clauses

Payment Terms

Payment to be released upon submission of evidence of functional service centre; exact payment terms not specified in tender text

Delivery Schedule

Delivery period begins from last date of original delivery order; additional time calculated as (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties would be governed by standard contract terms and option clause adjustments

Bidder Eligibility

  • bidder must provide OEM authorization if bidding on imported products

  • bidder must demonstrate functional service capability within the state of each consignee location

  • bidder must agree to option clause for quantity and delivery adjustments

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ENGINE INSPECTION LAMP ENGINE INSPECTION LAMP 1 nos [email protected] 15
2 PASSENGER STRIP PASSENGER STRIP 10 nos [email protected] 15
3 FIRE ALARM FIRE ALARM 1 nos [email protected] 15
4 FUEL GUAGE FUEL GUAGE 1 nos [email protected] 15
5 AC GAS AC GAS 1 kgs [email protected] 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar supply

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit documents

6

Technical bid documents

7

OEM Authorization Certificates (for imported goods)

8

Certificate of Registered Indian office (for OEMs/Authorized Sellers)

Frequently Asked Questions

How to bid for the Indian Army engine inspection lamp tender in 2025?

Bidders should register with the Gem portal, submit essential documents (GST, PAN, experience, financials), provide OEM authorizations for imported goods, and ensure a functional service centre in the consignee state. The bid includes a quantity option clause up to 25% and delivery time adjustments. Ensure compliance with service-support terms and third-party inspection terms if invoked.

What documents are required for Indian Army equipment tender submission 2025?

Required documents include GST certificate, PAN card, experience certificates for similar supply, last 2-3 years financial statements, EMD documents, technical bid, OEM authorization for imported goods, and evidence of registered Indian office for after-sales service.

What are the delivery and quantity adjustment terms for this defense tender?

The purchaser may alter quantity by ±25% at contract placement and during the currency, with delivery time adjusted as (increased quantity / original quantity) × original delivery period, minimum 30 days. Original delivery period may be extended up to the original period under option, after which extended time is recalculated.

What service commitments are required for Indian Army procurement?

bidders must have a functional service centre in each consignee state, establish within 30 days if not present, provide dedicated toll-free service number and escalation matrix, and furnish documentary evidence of service capability before payment release.

Are third-party inspections applicable to this tender for defense equipment?

Yes, the buyer may appoint an independent inspection body for pre/post-dispatch checks. The cost may be zero percent of contract value or negotiated; the clause allows the buyer to mitigate risk with an empanelled inspection agency.

What is the scope of supply for this Indian Army tender?

Scope is limited to the supply of goods for ENGINE INSPECTION LAMP, PASSENGER STRIP, FIRE ALARM, FUEL GAUGE, and AC GAS. No installation or commissioning is described in the bid; pricing must cover all cost components for goods only.

How is payment conditioned in this bid for defense equipment?

Payment is contingent on submission of evidence of a functional service centre and compliance with service support terms. Specific payment milestones aren’t detailed in the available terms, so bidders should confirm with the procuring authority during bid submission.

What qualifications are required to participate in this Army procurement?

Bidders must demonstrate capability to supply the listed electrical/vehicle equipment, provide OEM authorization for imported items, and establish service support infrastructure; compliance with option clause and inspection provisions may be required during contract execution.