GEM

National Disaster Management Authority NDMA Event Management Tender New Delhi 2025 - 3,000,000 INR EMD ₹3 Lakh 25% Clause

Posted

24 Oct 2025, 05:20 pm

Deadline

03 Nov 2025, 04:00 pm

EMD

₹3,00,000

Value

₹60,00,000

Location

NEW DELHI , DELHI

Progress

Issue24 Oct 2025, 05:20 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory local office: Service provider must have an office in the consignee state for NDMA event management.
  • • EMD requirement: ₹300,000; ensures bid seriousness and performance assurance.
  • • Quantity/duration adjustment: Up to 25% increase/decrease allowed at contract issue and before issuance.
  • • No BOQ items listed; focus on end-to-end event conception, coordination, staffing, venue development, and outdoor execution.
  • • Financial integrity: Bidders must submit an undertaking that they are not under liquidation or bankruptcy.
  • • Delivery scope: National-level event management with complete execution responsibilities under government norms.

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

  • Organization: National Disaster Management Authority (NDMA), Department of Home, New Delhi, Delhi 110001.
  • Product/Service: Complete Event/ Seminar/ Workshop/ Exhibition management, including conceptualization, coordination, staffing, participation arrangements, venue development, and full execution of outdoor events.
  • Estimated Value/EMD: ₹6,000,000 estimated value; ₹300,000 EMD.
  • Location & Scope: Tender for national-level event management services headquartered in Delhi for government-wide thematic events.
  • Key differentiators: Clause allowing quantity/duration adjustments up to 25% pre- and post- contract issuance; mandatory local presence of service provider office in consignee state; rigorous financial standing verification.
  • Unique aspects: Focus on high-complexity event orchestration with staffing, venue, and execution under government procurement norms.

Technical Specifications & Requirements

  • No technical specifications are published in the provided data.
  • Available data highlights the service category: conceptualization, coordination, staffing, venue development, and complete outdoor event execution.
  • EMD and estimated value indicate substantial scope and governance expectations.
  • Bidder must ensure operational readiness to deliver end-to-end event management from planning to on-site execution, with emphasis on compliance and service availability in the consignee state.
  • Minimum compliance considerations include office presence in the consignee state and non-liquidation status.

Terms, Conditions & Eligibility

  • EMD: ₹300,000 (to be submitted with bid).
  • Estimated value: ₹6,000,000; procurement triggers comprehensive event management capabilities.
  • Quantity/Duration flexibility: 25% variance permitted before/after contract issuance.
  • Delivery/Service readiness: Service provider must maintain an office in the consignee state; address proof required.
  • Financial standing: Bidder must certify no liquidation or bankruptcy; provide undertaking.
  • Other submissions: GST, PAN, experience certificates, financial statements, technical bid, and OEM authorizations as applicable.

Key Specifications

  • Product/Service: Event/ Seminar/ Workshop/ Exhibition management and execution

  • Estimated value: ₹6,000,000

  • EMD: ₹300,000

  • Delivery terms: End-to-end event management including conceptualization and venue development

  • Standards/Compliance: Government procurement norms; no explicit technical specs published

Terms & Conditions

  • EMD required: ₹300,000 with bid submission; performance assurance.

  • Quantity/duration can vary by up to 25% before contract issuance.

  • Service provider must maintain office in the consignee state (NDMA requirement).

Important Clauses

Payment Terms

No explicit payment terms provided in data; bidders should expect government-standard payment on milestones post-delivery.

Delivery Schedule

Contract allows up to 25% variation in duration; exact delivery milestones not specified in data.

Penalties/Liquidated Damages

No LD details provided; bidders should anticipate standard government LD provisions for delays.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated experience in end-to-end event management for government or large organizations

  • GST registered with valid credentials and financial stability

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar events

4

Financial statements (latest financials)

5

EMD submission proof (₹300,000)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Office proof in consignee state

Frequently Asked Questions

How to bid in NDMA event management tender in New Delhi 2025

Submit the bid with ₹300,000 EMD, provide GST and PAN, and include experience certificates for similar events. Ensure an office is located in the consignee state and upload the undertaking confirming no liquidation. The bid must meet NDMA procurement terms and demonstrate end-to-end event execution capability.

What documents are required for NDMA event bid in Delhi 2025

Required documents include GST certificate, PAN card, latest financial statements, experience certificates for similar events, EMD proof of ₹300,000, technical bid, and OEM authorizations if applicable. Also provide office proof within the consignee state as per terms.

What are the eligibility criteria for NDMA event management tender Delhi

Eligibility demands non-liquidation status, valid GST, and financial stability. Demonstrated capacity for end-to-end event conception, coordination, staffing, and venue development is essential, along with providing prior government or large-scale event experience and a local office in the consignee state.

What is the EMD amount for NDMA event procurement Delhi 2025

The EMD for this NDMA event management tender is ₹300,000. Bidders must submit this amount with their bid as a security deposit, along with the required bid documents, to be eligible for evaluation.

What delivery terms apply to the NDMA event contract in Delhi

The contract allows a quantity/duration variation up to 25% before and after issuance. Exact delivery milestones are not specified in the data; bidders should prepare a flexible project plan covering planning, staffing, and on-site execution.

What standards or compliance are expected for NDMA Delhi event bid 2025

While no explicit technical standards are listed, bidders should align with government procurement norms, ensure office presence in the consignee state, and provide all certifications (GST, PAN) and financial statements to demonstrate compliance and readiness for end-to-end event management.

How to demonstrate prior event management experience for NDMA Delhi

Provide detailed experience certificates for similar end-to-end event management projects, including staffing, venue development, and outdoor execution. Include project scope, client references, timelines, and outcomes to substantiate capability for NDMA’s national-level events.

When is the bid submission deadline for the NDMA event tender in Delhi

Exact submission deadlines are not provided here. Bidders should monitor the portal for tender schedule updates, ensure EMD and all documents are prepared, and submit the bid as per NDMA guidance after the contract is issued.