GEM

Hqids Department Of Military Affairs Cleaning & General Supplies Tender 2025 - Toilet, Glass, Floor Cleaners, Waste Bags, Batteries, Hardware Standards

Posted

21 Oct 2025, 01:50 pm

Deadline

31 Oct 2025, 02:00 pm

Progress

Issue21 Oct 2025, 01:50 pm
AwardPending
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Quantity

890

Category

TOILET CLEANER 1 LTRS

Bid Type

Two Packet Bid

Categories 15

BATTERY WASTE CONTAINERS EXTENSION BOARD COATS AND JACKETS WASTE DISPOSAL SERVICES CLEANING CONSUMABLES BAG SOCKET WIRE RAIN WEAR EXTENSION CORD CABLE CLEANING COMPOUNDS DUSTBIN FERROUS ALLOY SUPPLY

Tender Overview

Organization: Hqids for the Department Of Military Affairs seeks procurement of a wide range of consumables and equipment including TOILET CLEANER 1 LTRS, GLASS CLEANER 1 LTRS, FLOOR CLEANER 1 LTRS, WASTE COLLECTION BAGS (XL/XXL/LARGE), DUSTING CLOTH, GODREJ AIR REFILL, SOFT BROOM, DISPOSABLE PLATES/ CUPS (HARD), BATTERIES AA/AAA/9V, TISSUE PAPER, AIR POCKET, DISPOSABLE SPOON WOODEN, DUSTBIN (STAINLESS STEEL LARGE), EXTENSION BOARD 20 METER 05 SOCKET, ELECTRIC WIRE 2.5 SQMM, among others. Estimated value and EMD are not disclosed. The BOQ lists 34 items in total, indicating a broad scope across cleaning and disposable goods. The procurement aims to support military-affairs facilities with standard cleaning and basic consumables. A unique feature is the allowance for quantity variation up to 25% during and after contract, with delivery timing tied to orders. This tender is aligned with government-supplied inventory management needs in a centralized framework.

Technical Specifications & Requirements

  • Categories covered: toilet cleaners, glass cleaners, floor cleaners, bathroom cleaners, waste bags (XL/XXL/LARGE), dusting cloth, air fresheners and refills, mop and broom, disposable tableware (tea cups, plates, spoons), batteries (AA/AAA/9V), tissue, room fragrance, water dispenser bottles, wall clock, safety gear (raincoat, helmet), hardware items (extension board, wire, MCBS), and fuel-related pumping equipment.
  • Quantities/quality details: No explicit quantities or brand/model details are provided; the BOQ shows 34 items with unspecified units. The term clause allows a 25% variation in order quantity and extended delivery timelines at contracted rates, implying scalable procurement and risk-sharing. Compliance will require alignment with basic safety and product integrity expectations for hospital/military facilities.
  • Delivery implications: Delivery period mechanics reference the last date of the original delivery order; extension calculations use a formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The clause supports flexible fulfillment under varying demand.
  • Standards/ Certifications: Not specified in tender data; bidders should verify IS/ISO compliance where applicable for consumables and hardware items. Suppliers should prepare standard QA documentation and OEM certifications if required later in bid stage.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in available data; bidders should prepare standard security deposit per procurement norms.
  • Delivery: Option clause permits up to 25% quantity variation with corresponding delivery time adjustments as described in the terms.
  • Documents: GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid documents, OEM authorizations may be required; verify terms & conditions for final list.
  • Payment terms: Not specified in current data; expect standard government terms to apply (milestones against delivery).

Key Specifications

  • Product/service names from title/BOQ: TOILET CLEANER 1 LTRS, GLASS CLEANER 1 LTRS, FLOOR CLEANER 1 LTRS, BATHROOM CLEANER 1 LTRS, WASTE COLLECTION BAGS (XL/XXL/LARGE), DUSTING CLOTH, GODREJ AIR REFILL, SUPER MOP, SOFT BROOM, AUTOMATIC ROOM FRESHNER, DISPOSABLE TEA CUP HARD, BATTERY AA/AAA, TISSUE PAPER, AIR POCKET, DISPOSABLE PLATE NO 6/NO 10 HARD, DISPOSABLE WATER GLASS HARD, DISPOSABLE SPOON WOODEN, STAINLESS STEEL DUSTBIN, EXTENSION BOARD 20 METER 05 SOCKET, ELECTRIC WIRE 2.5 SQMM, BATTERY JOINING CABLE, DURACELL BATTERY 9V, RUBBER STAMP, E-TAB COVER, CARRY BAG, MCBS 63 AMP, WATER BOTTLE DISPENSER, WALL CLOCK, RAINCOAT, HELMET, HANDPUMP.

  • Quantities/values: Not specified in existing data; 34 items in BOQ with N/A quantities.

  • Delivery: 25% quantity variation allowed; delivery period adjustments formula; minimum 30 days extension.

  • Quality/standards: No explicit standards; bidders may need IS/ISO compliance checks or vendor-supplied specifications for each item.

  • Brand/OEM: No explicit brand mandates in data; OEM authorizations may be required per terms.

Terms & Conditions

  • Option clause allows +/- 25% quantity variation at contract rates

  • Delivery period adjusts based on quantity changes with minimum 30 days

  • EMD, GST, PAN and technical/OEM documents required for bid participation

Important Clauses

Payment Terms

Not explicitly specified; bidders should anticipate standard government payment posture against delivery milestones.

Delivery Schedule

Delivery timeline linked to original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; penalties may be defined in final contract terms; bidders should seek clarity during bid stage.

Bidder Eligibility

  • Experience in supplying cleaning consumables and related goods to government/military facilities

  • Demonstrated turnover and financial stability per tender norms (not disclosed here)

  • Ability to comply with OEM authorizations and basic QA documentation

Bill of Quantities (BOQ) 34 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TOILET CLEANER 1 LTRS TOILET CLEANER 1 LTRS 30 nos parthiban-a 30
2 GLASS CLEANER 1 LTRS GLASS CLEANER 1 LTRS 20 nos parthiban-a 30
3 FLOOR CLEANER 1 LTRS FLOOR CLEANER 1 LTRS 50 nos parthiban-a 30
4 BATHROOM CLEANER 1 LTRS BATHROOM CLEANER 1 LTRS 20 nos parthiban-a 30
5 WASTE COLLECTION BAG XL WASTE COLLECTION BAG XL 25 pkt parthiban-a 30
6 WASTE COLLECTION BAG XXL WASTE COLLECTION BAG XXL 25 pkt parthiban-a 30
7 WASTE COLLECTION BAG LARGE WASTE COLLECTION BAG LARGE 25 pkt parthiban-a 30
8 DUSTING CLOTH DUSTING CLOTH 30 nos parthiban-a 30
9 GODREJ AIR REFILL GODREJ AIR REFILL 20 nos parthiban-a 30
10 SUPER MOP FOR MULTIPURPOSE SUPER MOP FOR MULTIPURPOSE 10 nos parthiban-a 30
11 SOFT BROOM SOFT BROOM 20 nos parthiban-a 30
12 AUTOMATIC ROOM FRESHNER AUTOMATIC ROOM FRESHNER 15 nos parthiban-a 30
13 DISPOSABLE TEA CUP HARD DISPOSABLE TEA CUP HARD 25 pkt parthiban-a 30
14 BATTERY AA AND AAA BATTERY AA AND AAA 200 nos parthiban-a 30
15 TISSUE PAPER TISSUE PAPER 15 pkt parthiban-a 30
16 AIR POCKET AIR POCKET 30 pkt parthiban-a 30
17 DISPOSABLE PLAT NO 10 HARD DISPOSABLE PLAT NO 10 HARD 15 pkt parthiban-a 30
18 DISPOSABLE PLATE NO 6 HARD DISPOSABLE PLATE NO 6 HARD 15 pkt parthiban-a 30
19 DISPOSABLE WATER GLASS HARD DISPOSABLE WATER GLASS HARD 25 pkt parthiban-a 30
20 ROOM FRESHNER ROOM FRESHNER 20 nos parthiban-a 30
21 DISPOSABLE SPOON WOODEN DISPOSABLE SPOON WOODEN 10 pkt parthiban-a 30
22 STAINLESS STEEL LARGE SIZE DUSTBIN STAINLESS STEEL LARGE SIZE DUSTBIN 1 nos parthiban-a 30
23 EXTENSION BOARD 20 METER 05 SOCKET EXTENSION BOARD 20 METER 05 SOCKET 4 nos parthiban-a 30
24 ELECTRIC WIRE 2 AND HALF SQMM ELECTRIC WIRE 2 AND HALF SQMM 100 mtrs parthiban-a 30
25 BATTERY TO BATTERY JOINING CABLE BATTERY TO BATTERY JOINING CABLE 100 nos parthiban-a 30
26 DURACELL BATTERY 9 VOLT DURACELL BATTERY 9 VOLT 10 nos parthiban-a 30
27 RUBBER STAMP RUBBER STAMP 10 nos parthiban-a 30
28 E TAB COVER AND CARRY BAG E TAB COVER AND CARRY BAG 7 nos parthiban-a 30
29 DOUBLE POLE 63 AMP MCBS DOUBLE POLE 63 AMP MCBS 1 nos parthiban-a 30
30 WATER BOTTLE WITH DISPENSER FOR EXCHANGE WATER BOTTLE WITH DISPENSER FOR EXCHANGE 2 nos parthiban-a 30
31 WALL CLOCK WALL CLOCK 5 nos parthiban-a 30
32 BIKE HELMET FOR DISPATCH RIDER BIKE HELMET FOR DISPATCH RIDER 2 nos parthiban-a 30
33 RAINCOAT FOR DISPATCH RIDERS RAINCOAT FOR DISPATCH RIDERS 2 nos parthiban-a 30
34 HANDPUMP FOR DG FUELING HANDPUMP FOR DG FUELING 1 nos parthiban-a 30

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (audited if available)

5

EMD/Security deposit proof

6

Technical bid documents demonstrating product compliance

7

OEM authorization letters (if relying on third-party suppliers)

8

Any certifications relevant to cleaning products (if specified later)

Frequently Asked Questions

How to bid for the cleaning and disposables tender in New Delhi 2025?

Bidders should submit GST registration, PAN, experience certificates, financial statements, EMD proof, technical bid documents, and OEM authorizations. Ensure items like TOILET CLEANER 1 LTRS and WASTE BAGS meet any brand or standard requirements, and be prepared for a 25% quantity variation during contract execution.

What documents are required for the Department Of Military Affairs tender in 2025?

Required documents include GST certificate, PAN, experience certificates in similar supply, audited financial statements, EMD proof, technical bid, and OEM authorization if applicable. Additional product-specific certifications may be requested for items like batteries and cleaning chemicals.

What are the delivery terms for the 34-item procurement tender in 2025?

Delivery terms permit a 25% quantity variation at contracted rates; delivery period scales with quantity, using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days extension.

What standards or certifications are required for this tender in 2025?

No explicit standards listed in the data. Bidders should prepare standard QA and ensure OEM authorizations where necessary; verify if IS/ISO compliance is required for specific consumables and hardware items.

How is payment likely to be structured for the Department Of Military Affairs supply contract?

Specific payment terms are not provided. Expect government-style terms tied to delivery milestones; confirm exact payment schedule (milestones, advance, or post-delivery) during bid submission.

What items are included under the 34-category BOQ for this tender in 2025?

Included items cover TOILET CLEANER, GLASS CLEANER, FLOOR CLEANER, BATHROOM CLEANER, WASTE BAGS in multiple sizes, DUSTING CLOTH, GODREJ AIR REFILL, MOP, SOFT BROOM, ROOM FRESHNER, disposable tableware, batteries, tissue, wall clock, safety gear, extension boards, electrical wires, and related accessories.

What is required to demonstrate eligibility for the 2025 Department Of Military Affairs tender?

Demonstrate relevant experience in government/military supply of cleaning and disposables, provide financial stability, submit OEM authorizations if applicable, and meet GST/PAN compliance plus required technical bid documentation.

What is the scope of the option clause in this tender in 2025?

The purchaser may increase/decrease bid quantity by up to 25% during contract and currency, with extended delivery time calculated as per the formula, ensuring minimum 30 days extension for additional quantities.

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