GEM

Doda District Panchayats Solar Street Lighting System Tender 2025 Jammu & Kashmir - IS 550/LED Spec & EMD ₹10000

Posted

26 Oct 2025, 10:31 pm

Deadline

06 Nov 2025, 10:00 am

EMD

₹10,000

Location

DODA , JAMMU & KASHMIR

Progress

Issue26 Oct 2025, 10:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

18

Bid Type

Two Packet Bid

Key Highlights

  • • ESM: EMD ₹10,000 requirement and delivery tied to original order dates
  • • Technical scope includes PV module, battery, LED light source, IP rating, and pole/battery box specifics
  • • Mandatory Detailed Design Drawings approval within 5 days of award with modification list if needed
  • • Obsolescence clause: minimum 2 years residual market life for offered products
  • • GST handling by bidder; reimbursement as actuals or prevailing rate, whichever is lower
  • • Turnover criteria: three-year average turnover required (value undisclosed)
  • • Option clause enabling ±25% quantity variation during contract period
  • • Turnkey scope: supply, installation, testing, commissioning, training, and statutory clearances

Categories 3

LIGHTING STREET LIGHTING SOLAR LIGHT

Tender Overview

The opportunity is issued by the Doda District Panchayats, under the Department Of Panchayati Raj, for a Solar Street Lighting System in DODA, Jammu & Kashmir. The bid value is undisclosed, with an EMD of ₹10,000. Scope covers supply, installation, testing, commissioning, and operator training, including statutory clearances if required. The tender emphasizes option-driven quantity adjustments up to 25%, with delivery timelines linked to the original order, and the need to align with approved detailed designs. A key differentiator is the requirement to obtain Detailed Design Drawings approvals within 5 days of award and to proceed only on buyer-approved drawings, affecting schedule and LD considerations. The tender targets bidders capable of turnkey solar street light projects with design, procurement, and on-site implementation in the specified district. Unique aspects include the emphasis on non-obsolescence with a minimum 2-year residual market life for offered products and GST considerations handled by the buyer.

Technical Specifications & Requirements

  • PV MODULE: power output to be specified in the BOQ/technical sheet; no explicit value provided in the excerpt
  • BATTERY: battery capacity to be defined in project documents; no numeric capacity listed here
  • LIGHT SOURCE: LED type to be supplied; no exact LED model or lumen rating specified in the data
  • LIGHT SOURCE: Ingress protection (IP) rating to be met per project norms; no IP value given
  • ELECTRONIC COMPONENTS: indicators on the system to be included; no detailed indicator types provided
  • MECHANICAL COMPONENTS: nominal bore size of tube, thickness of tube, and pole height (in meters) to be detailed in drawings; current data lacks numbers
  • MECHANICAL COMPONENTS: battery box specifications to be finalized in approved drawings; no dimensions provided
  • Scope of Supply: supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
  • EMD: ₹10,000; no further financial terms published in this excerpt

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may modify quantity by ±25% during and after contract; delivery timing linked to last order date
  • Detailed Design Drawings: 5-day window for submission post-award; approval or modification list within 5 days
  • Financial Standing: bidder must not be under liquidation or similar proceedings; an undertaking is required
  • Product Lifecycle: offered items must have at least 2 years residual market life; no end-of-life declaration by OEM within period
  • GST: bidder to manage GST; reimbursement as per actuals or applicable rate, whichever is lower
  • Scope of Supply: price must cover supply, installation, testing, commissioning, operator training, and statutory clearances if applicable
  • Turnover: minimum average annual turnover criteria apply (specific value not disclosed in excerpt)
  • Misc: GST, documentation, and compliance accompany bid; non-disclosure of tender ID in this summary

Key Specifications

  • PV module power output must be provided in the technical sheet; current data lacks exact figure

  • Battery capacity to be defined in project documents; no numeric capacity available

  • LED light source type to be specified; model/lumens unspecified in the excerpt

  • Ingress protection rating to meet project norms; no IP value disclosed

  • Indication indicators to be included on system display/controls

Terms & Conditions

  • EMD of ₹10,000 required with bid submission

  • 25% quantity variation rights during and after contract

  • 5-day window for detailed design drawings submission and approval

Important Clauses

Payment Terms

GST handling by bidder; reimbursement at actuals or applicable rate, whichever is lower

Delivery Schedule

Delivery period linked to original order; extended time formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in excerpt; LD implied via delivery extension terms

Bidder Eligibility

  • Three-year average turnover requirement (value not disclosed here)

  • No liquidation or court receivership in past

  • Non-obsolete product with at least 2 years residual market life

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PV MODULE Power output of PV Module ≥ 75 Wp at 16.4 ±0.2 Volt at STC
BATTERY Battery capacity ≥ 12.8 V (nominal), 30 Ah at STC (1 day autonomy)
LIGHT SOURCE Type of LED (Light source) 20 Watt White LED type
LIGHT SOURCE Ingress protection IP65 or better
ELECTRONIC COMPONENTS Indicators on the system Provided with 2 LED indicators: a green light to indicate charging in progress and a red LED to indicate deep discharge condition of the battery. The green LED glow only when the battery is actually being charged.
MECHANICAL COMPONENTS Nominal bore size of tube / Thickness of tube 50 mm / 3.6 mm, 50 mm / 4.5mm
MECHANICAL COMPONENTS Height of pole (in m) 6, 7
MECHANICAL COMPONENTS Battery box Outside the luminaire enclosure in a vented, acid proof and corrosion resistant, hot dip galvanized metallic box (IP65 or better) with anti-theft locking arrangement for outdoor use

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last three years

4

Evidence of turnover meeting the minimum criteria (as applicable)

5

Undertaking of not being under liquidation or receivership

6

Technical compliance documents for solar street lighting components (PV module, battery, LED, IP rating)

7

OEM authorizations or joint venture agreements (if applicable)

8

Detailed Design Drawings submission within 5 days after award

9

Documentation for GST applicability and rate calculations

Frequently Asked Questions

How to bid on the solar street lighting tender in Doda?

Bidders must submit GST registration, PAN, audited financial statements, and an EMD ₹10,000. Include OEM authorizations and technical compliance for PV module, battery, LED, and IP rating. Ensure Detailed Design Drawings are ready within 5 days of award and aligned to approved drawings.

What documents are required for Doda solar light procurement in JK?

Submit GST certificate, PAN, three-year turnover evidence, and bid-specific technical compliance for solar components. Include undertaking against liquidation, OEM authorizations if applicable, and Detailed Design Drawings within 5 days post-award for buyer approval.

What are the key technical specs for PV module and battery?

The tender lists PV module power output and battery capacity as required specs but does not provide numeric values in the excerpt. Bidders should reference the technical sheet or BOQ for exact wattage and Ah ratings and ensure compatibility with the LED and IP requirements.

When is the delivery deadline if quantity changes occur?

Delivery timing follows the last date of the original delivery order. If quantity increases by up to 25%, the extended period is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the GST terms for bidders in this JK tender?

GST must be managed by the bidder, with reimbursement at actuals or the lower of the quoted GST rate or applicable rate. The buyer disclaims responsibility for GST calculations; ensure compliance in bid pricing.

What is the scope of supply for the solar street lights?

Scope includes supply, installation, testing, commissioning, operator training, and providing any required statutory clearances. The bidder must also procure and integrate components per approved Detailed Design Drawings.

What is the purpose of the Detailed Design Drawings clause?

Within 5 days of award, submit Detailed Design Drawings for buyer approval. The buyer will approve or list modifications in 5 days; delivery is tied to approved drawings, reducing risk of mismatch and potential LD.