GEM

Indian Army Drum unit and IT peripherals procurement Tender 2025 India - HP MFP 136W logic card RAM 16GB ISO 5 2025

Posted

25 Oct 2025, 12:50 pm

Deadline

04 Nov 2025, 01:00 pm

Value

₹1,40,000

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue25 Oct 2025, 12:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

30

Category

Drum unit

Bid Type

Single Packet Bid

Key Highlights

  • • Vendor must operate under Leh jurisdiction for bid submission and product servicing.
  • • Option clause allows 25% quantity increase/decrease at contracted rates during and after contract formation.
  • • Shelf life requirement mandates minimum 2 years usable life at the time of supply.
  • • Pre-bid interaction at unit location and product sample approval are mandatory steps.
  • • Submission requires PAN, GSTIN, cancelled cheque, EFT mandate, and NDA.
  • • No explicit EMD amount provided in tender data; bidders should seek clarification.
  • • No detailed technical standards; items include drum unit, logic card, RAM, CPU, cartridges, and peripherals.

Categories 4

LASER PRINTERS CABLE LAPTOP MULTIFUNCTION PRINTERS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of multiple IT peripherals and spare parts including drum unit, logic card HP laser MFP 136 W, Cannon printer film, keyboard and mouse, RAM 16GB, Processor i5, Toner 2006N, Smart Kit drum cart, Cartridge 110A, and Laptop charger with cable. Estimated value is ₹140,000. Location is not explicitly stated; bidders should assume India-wide scope with Leh jurisdiction noted in ATC. The tender features an option clause allowing up to 25% quantity variation at contracted rates and extended delivery timelines. Pre-bid interaction and product sample approvals are required. Shelf life clause mandates minimum 2 years usable shelf life at supply. Unique terms include vendor code creation, non-disclosure, and specific documentation.

Technical Specifications & Requirements

  • Product names & categories: Drum unit, HP MFP 136 W logic card, Cannon printer film, Keyboard & Mouse, RAM 16GB, Intel Core i5 processor, Toner 2006N, Smart Kit drum cart, Cartridge 110A, Laptop charger with cable.
  • Quantity/Scope: 10 item set listed; exact quantities not disclosed; estimated contract value ₹140,000.
  • Standards/Compliance: No explicit standards listed; however, ATC requires sample approval and Leh jurisdiction for bidder.
  • Delivery & Installation: Delivery period flexible via option clause; minimum extension rule applies; pre-bid site visit recommended.
  • Quality/Testing: Shelf life requirement of at least 2 years on supply; NDA and vendor code creation documented.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in provided data.
  • Delivery: Option to increase quantity up to 25%; delivery period linked to last original delivery date; minimum 30 days extension.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; ND declaration; pre-bid interactions; sample approval.
  • Eligibility: Leh jurisdiction only; vendor must confirm financial standing and avoid liquidation.
  • Warranty/Penalties: Not specified in available data; NDA and supplier obligations apply.

Key Specifications

  • Drum unit

  • HP laser MFP 136 W logic card

  • Cannon printer film

  • Keyboard and Mouse

  • RAM 16GB

  • Processor: Intel Core i5

  • Toner: Canon 2006N

  • Smart Kit drum cart

  • Cartridge 110A

  • Laptop charger with cable

Terms & Conditions

  • Option-based quantity adjustment up to 25% at contract rates.

  • Delivery timeline linked to original delivery date with minimum 30 days extension.

  • Mandatory pre-bid site interaction and product sample approval.

Important Clauses

Payment Terms

EMD amount not disclosed; payment terms not specified in available data.

Delivery Schedule

Delivery period can extend after option exercise; extension formula provided; minimum 30 days.

Penalties/Liquidated Damages

Not specified in visible terms; subject to contract-specific clauses.

Bidder Eligibility

  • Operate under Leh jurisdiction for bid submission and product servicing

  • Not under liquidation or bankruptcy; provide financial standing undertaking

  • Provide sample for pre-bid approval and comply with NDA

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Drum unit Drum unit 2 nos ao59rr1 15
2 Logic card HP laser MFP 136 W Logic card HP laser MFP 136 W 2 nos ao59rr1 15
3 Cannon printer film Cannon printer film 2 nos ao59rr1 15
4 Key Board and Mouse Key Board and Mouse 5 nos ao59rr1 15
5 RAM 16GB RAM 16GB 4 nos ao59rr1 15
6 Processor I5 Processor I5 4 nos ao59rr1 15
7 Toner Cannon 2006N Toner Cannon 2006N 2 nos ao59rr1 15
8 Smart Kit drum cart Smart Kit drum cart 3 nos ao59rr1 15
9 Cartridge 110A Cartridge 110A 4 nos ao59rr1 15
10 Laptop charger with cable Laptop charger with cable 2 nos ao59rr1 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Non-disclosure declaration on bidder letterhead

6

Bidder undertaking of financial standing (no liquidation or bankruptcy)

7

Product sample for pre-bid approval

8

Vendor code creation documents

Frequently Asked Questions

How to bid for Indian Army IT peripherals tender in Leh?

Bidders must meet Leh jurisdiction eligibility, submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA, and vendor code documents. Include a product sample for pre-bid approval and ensure compliance with the option clause allowing up to 25% quantity variation at contracted rates. Delivery terms align with last original delivery date.

What documents are required for Indian Army IT items bid 2025?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, NDA, and an undertaking of financial standing. Also provide vendor code creation documents and a product sample for pre-bid approval at unit location.

What are the technical items listed for this procurement?

Technical items include a drum unit, HP MFP 136 W logic card, Cannon printer film, keyboard and mouse, RAM 16GB, Intel Core i5 processor, Canon 2006N toner, Smart Kit drum cart, Cartridge 110A, and laptop charger with cable. Exact quantities are undisclosed in the data.

When is delivery expected after order placement for this tender?

Delivery can be extended by up to 30 days minimum, with the option to increase quantity up to 25% at contracted rates. The extension calculation uses (increased quantity ÷ original quantity) × original delivery period, starting from the last date of the original delivery order.

What is the shelf life requirement for supplied parts?

Supplied products must have a minimum usable shelf life of 2 years at the date of supply, ensuring at least two years remaining life for spares and components.

Are there pre-bid interactions for this Indian Army tender in 2025?

Yes. Pre-bid interaction at the unit location is required before finalizing the bid, and a sample of each product must be approved by the user unit as part of the evaluation.