GEM

Sashastra Seema Bal Rain Cape Procurement White Rubberized Nylon, NABL Test, 2025

Posted

27 Oct 2025, 06:13 pm

Deadline

17 Nov 2025, 11:00 am

Value

₹69,31,624

Progress

Issue27 Oct 2025, 06:13 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

12076

Bid Type

Two Packet Bid

Categories 3

SPOTTING SCOPE FABRIC WATERPROOF

Tender Overview

The Procuring Organization is the Sashastra Seema Bal (SSB), Central Armed Police Forces, seeking white rubberized waterproof nylon rain capes with attached hood (Q3) for uniform protection. The estimated contract value is ₹6,931,624.00 with no BOQ items listed. Key selection features include mandatory advance sample submission, NABL/ILAC/AHSP lab conformance testing, and pre/post inspection by nominated agencies (NITRA or SSB BOO). The contract allows a 25% quantity variation during and after award, ensuring supply continuity. Unique aspects include strict warranty coordination, defect rectification timelines, and post-award penalties for delays.

Technical Specifications & Requirements

  • Product: single texture white rubberized waterproof nylon rain cape with attached hood (Q3)
  • Test & compliance: test report from designated AHSP/NABL/ILAC accredited or Central Government Lab; required for conformity proof
  • Advance sample: advance samples to be provided for buyer approval before commencement
  • Inspection: Pre-dispatch by NITRA or post-receipt by SSB’s BOO
  • Delivery window and quantity: option clause allows up to 25% quantity increase/decrease; delivery schedule tied to original order timing
  • Warranty & servicing: timely defect rectification within 15 days; penalties 0.5% of unit price per week; max cumulative penalty 10% of contract value

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in data; bidders must align with standard tender practice and provide security
  • Payment terms: GST as applicable; reimbursement to be as per actuals or applicable rate; bidder bears GST implications
  • Documentation: provide GST, PAN, experience certificates, financial statements, EMD documentation, technical compliance, and OEM authorizations if required
  • Performance risk: penalties apply for delays; PBG may be forfeited to cover defects rectification costs
  • Inspection: NITRA for pre-dispatch or SSB BOO for post-receipt verification
  • Obsolescence clause: products must have at least 3 years residual market life and not be declared end-of-life by OEM
  • Delivery terms: delivery to commence from the last date of the original delivery order, with extension rules defined by the option clause

Key Specifications

    • Product name: white rubberized waterproof nylon rain capes with attached hood
    • Category: Q3, single texture white
    • Test reports: NABL/ILAC/AHSP accredited lab or Central Government Lab
    • Advance sample: required prior to supply commencement
    • Inspection: Pre-dispatch by NITRA; Post-receipt by SSB BOO
    • Warranty & penalties: 15-day rectification window; 0.5% weekly penalty; 10% cap; PBG involvement

Terms & Conditions

  • Option Clauses allow ±25% quantity change at contract award and during currency

  • Advance samples must be provided and approved before supply

  • NABL/ILAC/AHSP or Central Lab test reports required for conformity

  • Pre-dispatch/post-receipt inspections by NITRA/SSB

  • Warranty service: defects addressed within 15 days; penalties apply

  • 3 years residual market life requirement; no OEM end-of-life declaration

Important Clauses

Payment Terms

GST payable per actuals or applicable rate; reimbursement as per actuals; bidder bears GST implications

Delivery Schedule

Delivery tied to last date of original order; option period may extend delivery time with calculation based on quantity change

Penalties/Liquidated Damages

0.5% of unit price per week for delay; maximum 10% of total contract value; potential reliance on PBG for recovery

Bidder Eligibility

  • Experience in supplying rain capes or similar PPE to government bodies

  • Financial capability to meet contract value and provide EMD as per policy

  • Compliance with NABL/ILAC/ AHSP lab testing through authorized labs

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Dimension Size Assorted Sizes ( Medium, Large and Extra Large ) as per buyer's requirements
Colour Colour Khaki
Test Report Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification Yes
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of supplying similar rain capes or PPE

4

Financial statements (last 2-3 years) or bank statements

5

EMD document (as per tender guidelines; instrument not specified in data)

6

Technical bid documents and compliance statements

7

OEM authorization or authorised distributor certificates (if applicable)

Frequently Asked Questions

How to bid for rain cape tender in ssb 2025 with NABL testing

Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical compliance. Provide NABL/ILAC/AHSP test reports and advance samples. Ensure OEM authorizations if required, and confirm 3 years residual market life for offered capes. Delivery terms begin after the last delivery order date.

What documents are required for rain cape procurement in ssb

Required documents include GST registration, PAN, experience certificates for similar PPE, financial statements for last 2-3 years, EMD submission, technical bid, and OEM authorization. Ensure NABL/central lab test reports are available for conformity with specifications.

What are the key technical specs for white rain capes in tender

Specifically, single texture white rubberized waterproof nylon fabric with attached hood, NABL/ILAC/AHSP test conformity, advance samples for buyer approval, and 15-day defect rectification window with 0.5% weekly penalty, up to 10% total contract value.

When is delivery time and option for quantity variation

Delivery begins from the last date of the original delivery order. The option clause allows ±25% quantity changes during procurement and currency, with extended time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the payment terms for the SSB rain cape contract

GST will be charged as applicable; reimbursement to bidders based on actuals or the prevailing rate, whichever is lower. Ensure accurate GST compliance and include this in the financial bid with supporting documentation.

What inspection process applies to rain capes in this tender

Pre-dispatch inspection may be conducted by NITRA if selected; post-receipt inspection is performed by the SSB BOO before acceptance. Ensure readiness of samples and compliance documentation for timely clearance.

What happens if defects arise during warranty period

Defects must be rectified within 15 days of notification; a late rectification incurs 0.5% of unit price per week, capped at 10% of contract value, with potential recovery from the PBG and possible alternate sourcing at supplier cost.

What standards or certifications must rain capes meet

Products must have NABL/ILAC/AHSP certified test reports proving conformity to specifications; advance samples must be provided; ensure non-obsolescence with at least 3 years residual market life and OEM approvals if required.

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