GEM

Indian Air Force Department of Military Affairs Paper and Stationery Tender 2025 - A4/A3 75 GSM Paper, White Board, Pencils & Stationery Items

Posted

27 Oct 2025, 10:18 am

Deadline

06 Nov 2025, 11:00 am

EMD

₹24,492

Location

GHAZIABAD , UTTAR PRADESH

Progress

Issue27 Oct 2025, 10:18 am
AwardPending
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Quantity

11590

Category

A3 Paper Ream 75 GSM

Bid Type

Two Packet Bid

Categories 10

CUTTER COPIER PAPER MAGNETIC PEN BALL PEN LAPAROSCOPIC INSTRUMENTS SCISSORS MACHINE STAPLER PLASTIC

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for a broad range of stationery and office supplies, including A3/A4 paper at 75 GSM, whiteboards (non-magnetic), pencil sets, erasers, sharpeners, glue sticks, highlighters, OHP markers, paper cutters, Uniball and gel pens, keepsakes like staplers and tapes, as well as binders and ancillary items such as acrylic stands and batteries. The project is structured as a supply contract with an EMD of ₹24,492. The scope encompasses 32 listed items with bulk supply to meet ongoing administrative needs. The procurement emphasizes standardization, timely deliveries, and conformity to the buyer’s approval process for samples prior to bulk production. The buyer reserves the right to modify delivery timelines if sample approvals are delayed, and may request new samples if deviations occur. Bidders should prepare to meet strict sample approval procedures and related cost responsibilities per the contract framework.

Technical Specifications & Requirements

  • Product categories: A4/A3 paper (75 GSM), non-magnetic whiteboard, pencil packs (10), eraser packets (20), pencil sharpener, glue stick, highlighter, OHP marker, paper cutter knife, Uniball pen, gel pen, throw-away pens, punch machine (single hole), 30 cm scale (plastic), scissors, stapler, staples (big 24x6), small staples (#10), stapler, whiteboard marker, tape dispensers (1 inch), tapes (1 inch transparent), stick-on pads (tri-color), stick-on pads (15x76 mm), registers (soft/hard bound various pages), acrylic stand (A4), cell batteries (AA, AAA).
  • Quantity/variant details: 32 item groups listed; exact quantities not specified; emphasis on complete supplier availability and substitution control.
  • Delivery/approval: advance sample submission (32 samples) within 5 days of award; buyer to approve or request modifications within 5 days; bulk supply must follow approved sample specifications; delays in approval may shift delivery schedule; bulk quantities to be supplied per contract specs.
  • Quality/compliance: no explicit technical standards listed in the data; adherence to contract-specified sample conformity is required.
  • Currency of terms: GST to be applied as per bidder’s rates; reimbursement capped to applicable rates; GST handling as per actuals or quoted rate, whichever is lower.

Terms, Conditions & Eligibility

  • EMD: ₹24,492 (payment mechanism not fully specified in excerpt; GST considerations noted).
  • Advance sample process: submit 32 samples within 5 days of award; approval or modification list provided within 5 days; bulk supply must adhere to approved sample specs; if deviations found, contract termination possible.
  • Delivery terms: delivery schedule adjustable if buyer delays sample approval; no LD stated for buyer delays, but “refixed” delivery may occur.
  • GST & payments: bidder responsible for applicable GST; reimbursement limited to actuals or quoted rate; maximums unspecified beyond policy note.
  • Documentation: bidders must prepare to submit GST registration, PAN, experience certificates, financial statements, EMD documentation, technical compliance records, and OEM authorizations where applicable.
  • Other: 32-item sample process, bulk supply alignment to contract framework, and potential price/quantity adjustments per supplier-buyer communications.

Key Specifications

  • Item category consolidation: A3/A4 paper 75 GSM, non-magnetic whiteboard, assorted stationery items (pencils, erasers, sharpeners, glue sticks, highlighters, markers, cutters, pens, scales, scissors, staplers, tapes, pads, registers, acrylic stand, batteries).

  • EMD amount: ₹24,492, indicative of procurement scale.

  • Sample submission: 32 samples required; approval window 5 days post award; modifications issued within 5 days.

  • Delivery flexibility: potential timeline shifts if buyer approval is delayed; bulk supply must conform to approved sample specifications.

Terms & Conditions

  • EMD of ₹24,492 required with bid submission

  • Advance sample approval process with 32 samples in 5 days

  • GST handling per bidder’s rate; actuals up to specified maximum

Important Clauses

Payment Terms

GST to be reimbursed as actuals or at applicable rates (whichever is lower); EMD not detailed beyond amount; advance payment terms not specified in excerpt.

Delivery Schedule

Delivery period may be refixed if buyer delays sample approval; bulk supply to follow approved sample specs.

Penalties/Liquidated Damages

Not explicitly stated; contract allows termination for major deviations from approved samples.

Bidder Eligibility

  • Proven experience in supplying government or defense stationery and office supplies

  • GST registration active and compliant with tax rules

  • Ability to provide OEM authorizations or distributor authorizations for listed items

Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A3 Paper Ream 75 GSM A3 Paper Ream 75 GSM 60 ream oicatghindan 30
2 A4 Paper Ream 75 GSM A4 Paper Ream 75 GSM 800 ream oicatghindan 30
3 Duster White board Non magnetic Duster White board Non-magnetic 75 ea oicatghindan 30
4 Pencil Pack of 10 Pencil Pack of 10 200 ea oicatghindan 30
5 Eraser Packet Pack of 20 Eraser Packet 50 pkt oicatghindan 30
6 Pencil Sharpner Pencil Sharpner 300 ea oicatghindan 30
7 Glue Stick Glue Stick 200 ea oicatghindan 30
8 Highlighter Highlighter 100 ea oicatghindan 30
9 OHP Marker OHP Marker 50 ea oicatghindan 30
10 Paper Cutter Knife Big Paper Cutter Knife Big 75 ea oicatghindan 30
11 Pen Uniball Pen Uniball 400 ea oicatghindan 30
12 Ball Pen Ball Pen 800 ea oicatghindan 30
13 Pen Use and Throw Pen Use and Throw 1,000 ea oicatghindan 30
14 Pen Gel Pen Gel 600 ea oicatghindan 30
15 Paper punching machine Single hole Paper punching machine Single hole 50 ea oicatghindan 30
16 Scale plastic 30 Cm Scale plastic 30 Cm 200 ea oicatghindan 30
17 Scissors Scissors 150 ea oicatghindan 30
18 Stapler Pin Big 24 by 6 Stapler Pin Big 24 by 6 80 box oicatghindan 30
19 Stapler Pin Small No 10 Stapler Pin Small No 10 200 box oicatghindan 30
20 Stapler Stapler 150 ea oicatghindan 30
21 White Board Temporary Marker White Board Temporary Marker 800 ea oicatghindan 30
22 Tape Dispenser 1 inch Tape Dispenser 1 inch 100 ea oicatghindan 30
23 Tape Transparent 1 inch Tape Transparent 1 inch 500 ea oicatghindan 30
24 Stick on Pad tricolour Stick on Pad tricolour 300 ea oicatghindan 30
25 Stick on Pad Size 15X76 mm Stick on Pad Size 15X76 mm 300 ea oicatghindan 30
26 Register Soft Bound 150 to 200 pages Register Soft Bound 150 to 200 pages 600 ea oicatghindan 30
27 Register Soft Bound 200 to 250 pages Register Soft Bound 200 to 250 pages 600 ea oicatghindan 30
28 Register Hard Bound 150 to 200 pages Register Hard Bound 150 to 200 pages 700 ea oicatghindan 30
29 Register Hard Bound 350 to 400 pages Register Hard Bound 350 to 400 pages 700 ea oicatghindan 30
30 Acrylic Stand A4 Size Acrylic Stand A4 Size 150 ea oicatghindan 30
31 Cell AA Cell AA 800 ea oicatghindan 30
32 Cell AAA Cell AAA 500 ea oicatghindan 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery procurement

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹24,492) via DD/online

6

Technical bid documents demonstrating product compliance

7

OEM authorizations or authorized distributor letters (where applicable)

8

Any certificates of conformity to implied or stated standards

Frequently Asked Questions

How to bid for the IA​F stationery tender in 2025?

To bid, bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD ₹24,492. Include technical compliance documents and OEM authorizations. Ensure advance samples (32 units) are ready within 5 days of award and conform to buyer-approved specs; follow delivery timelines per contract framework.

What documents are required for the IAF stationery procurement?

Required documents include GST certificate, PAN card, 2–3 years of financial statements, experience certificates for similar work, EMD proof of ₹24,492, technical bid documents, OEM authorizations, and any conformity certificates. Ensure bidder details align with item categories listed in the BoQ.

What are the key product categories in this IAF tender in 2025?

Key product categories cover A3/A4 paper 75 GSM, non-magnetic whiteboard, pencil sets, erasers, sharpeners, glue sticks, highlighters, OHP markers, paper cutters, pens (Uniball, gel, throw-away), scales, scissors, staplers, tapes, pads, registers (soft/hard bound), acrylic stands, and batteries AA/AAA.

What is the EMD amount and its payment terms in this tender?

The EMD is ₹24,492. Payment terms specify GST treatment per bidder rates, with reimbursement up to actuals or as per applicable rates. The advance sample process is linked to award; ensure funds are ready for bid submission and sample development.

When is sample approval required for advance sampling?

Within 5 days of award, submit 32 advance samples. The buyer will approve or provide a modification list within 5 days. If delayed, the delivery period may be refixed; non-conforming samples may lead to contract termination.

What standards or certifications are expected for this stationery bid?

The tender requires OEM authorizations where applicable, and conformity to contract specifications for all listed items. Specific IS/ISI standards are not detailed in the data; bidders should provide relevant certifications and ensure samples meet buyer approvals.

What delivery terms influence timelines for bulk stationery supply?

Delivery timelines depend on sample approval speed; if buyer delays approval, the schedule may shift. Bulk supply must strictly follow approved sample specifications; any major deviations may trigger contract termination.