GEM

Indian Air Force MT SPARES Repair & Overhauling Service Tender Bareilly Uttar Pradesh 2025

Bid Publish Date

30-Oct-2025, 7:01 pm

Bid End Date

06-Nov-2025, 9:00 am

Bid Opening Date

06-Nov-2025, 9:30 am

Location

BAREILLY , UTTAR PRADESH

Progress

Issue30-Oct-2025, 7:01 pm
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Indian Air Force (Department of Military Affairs); Location: Bareilly, Uttar Pradesh; Procurement category: Repair and Overhauling Service for MT SPARES; No BOQ items listed; Service & Support requirements embedded
  • • Mandatory local service presence: Office of Service Provider must be located within the state of the consignee with documentary evidence
  • • Dedicated support: Toll-free service number and a formal escalation matrix required for after-sale support
  • • Shelf life obligations: Spare parts must have minimum 2 years shelf life; at least 1 year usable shelf life at the date of supply
  • • Financial diligence: Bidder must demonstrate non-liquidation status; no explicit EMD amount published; submission must include financial standing undertakings
  • • Liability and subcontracting: No assignment/sub-contracting without prior written consent; joint and several liability remains with seller
  • • Experience proof: Multiple acceptable documents including contract copies with invoices or client execution certificates

Tender Overview

The procurement is for the Indian Air Force, Department Of Military Affairs, located in Bareilly, Uttar Pradesh, procuring Repair and Overhauling Service for MT SPARES. The scope includes service delivery on non-obsolete items with a minimum market life of 7 years, and a minimum shelf life commitment of 2 years with at least 1 year usable shelf life at supply. Key differentiators include mandatory local service offices within the consignee’s state, dedicated support contact, and escalation matrices, ensuring timely service continuity for defense assets.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhauling Service for MT SPARES (no BOQ items listed).
  • Shelf Life: minimum 2 years on parts; balance usable shelf life of at least 1 year at supply.
  • Service Availability: office of service provider must be located in the consignee state; dedicated toll-free support line; formal escalation matrix.
  • Past Experience: acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes; no single mandatory document specified.
  • Compliance: bidder must avoid liquidation or bankruptcy and must upload an undertaking.
  • Additional terms: no subcontracting or assignment without prior written consent; joint and several liability remains with seller and assignee.

Terms, Conditions & Eligibility

  • EMD/Financials: no explicit EMD amount stated; bidders must demonstrate financial standing and non-bankruptcy status.
  • Shelf life clause: minimum 2 years shelf life; minimum 1 year usable shelf life at supply time.
  • Service presence: service office in the state of the consignee with documentary evidence.
  • Support: dedicated toll-free number and escalation matrix required.
  • Documentation: upload required certificates; certificates/documents acceptance at bidder’s risk; ATC files may apply.
  • Sub-contracting: prohibited without buyer consent; liability remains with seller and any sub-contractor.
  • Experience: proof via contracts, invoices, execution certificates or third-party notes; multiple proof routes allowed.

Key Specifications

    • Product/Service: MT SPARES repair and overhauling service
    • Shelf Life: minimum 2 years on spare parts; at supply date, minimum 1 year usable shelf life
    • Service Presence: office of service provider located in Uttar Pradesh (consignee state)
    • Support Mechanism: dedicated toll-free number and escalation matrix for service support
    • Experience Proof: contract copies with invoices or client execution certificates acceptable

Terms & Conditions

  • Non-liquidation: bidder must confirm financial soundness and absence of bankruptcy

  • Shelf life obligations: 2-year minimum shelf life; 1-year usable shelf life at supply

  • Local service presence: service office in the buyer’s state with documentary evidence

  • Support & escalation: dedicated toll-free line and formal escalation matrix required

  • Liability & subcontracting: no assignment/sub-contract without buyer consent; joint liability

  • Experience evidence: multiple acceptable proofs of past performance

Important Clauses

Payment Terms

No explicit EMD amount published; bidders must demonstrate financial standing and deliverables per contract.

Delivery Schedule

No explicit delivery timeline stated; terms require repair and overhaul service delivery as per buyer requirements and service commitments.

Penalties/Liquidated Damages

No LD details provided in available data; procurement terms imply penalties via standard defense service contracts.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Non-obsolete spare parts with at least 7 years residual market life

  • Service presence in the consignee state and dedicated support infrastructure

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Required Documents

1

GST Registration, PAN Card

2

Experience certificates or client execution certificates

3

Financial statements or proof of financial standing

4

Undertaking confirming non-liquidation or bankruptcy

5

Documentation proving local service presence in the consignee state

6

Dedicated toll-free service number and escalation matrix details

7

OEM authorizations or service partner certificates (if applicable)

8

Any ATC or certificates uploaded by bidder

Frequently Asked Questions

How to bid for MT SPARES repair tender in Bareilly Uttar Pradesh 2025

Bidders must demonstrate non-liquidation, provide proof of past experience (contracts, invoices, or client certificates), and confirm shelf-life requirements of at least 2 years with 1 year usable life at supply. Include local service presence in UP and provide a toll-free support number with escalation matrix.

What documents are required for IAF MT spares repair bid in Bareilly

Submit GST and PAN, financial statements, experience proofs (contracts and client certificates), non-liquidation undertaking, local service presence evidence, toll-free support details, OEM authorizations if applicable, and any ATC file uploaded by bidder in the portal.

What are the shelf-life requirements for MT SPARES in this tender

Spare parts must have a minimum 2-year shelf life at the time of supply, and must retain at least 1 year of usable shelf life on delivery. This ensures defense readiness and service continuity for IAF assets in UP.

What is the required service support arrangement for this procurement

Bidders must provide a dedicated toll-free service number and an escalation matrix with contact details. An on-file service office in the consignee state is required, with documentary evidence submitted during bid.

What proof is acceptable for past experience in this IAF bid

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection release notes, demonstrating completion of related repair/overhaul work.

Are subcontracting or assignment allowed for this MT SPARES service contract

Sub-contracting or assignment is prohibited without prior written consent from the buyer. Even with consent, liability remains jointly and severally with the seller and the assignee/sub-contractor.

What standards or certifications are expected for this IAF tender

While specific standards are not listed in the data, bidders should ensure compliance via OEM authorizations and quality controls; ISI/ISO certifications may be relevant for defense spare part repair, and compliance with general defense procurement requirements is expected.

What is required to prove financial standing for this defense tender

Provide financial statements demonstrating solvency, non-liquidity, and ability to sustain service commitments. The portal requires an undertaking of non-bankruptcy status and may require evidence of annual turnover or credit capacity.