GEM

Indian Navy Event Management & Food Catering Tender Ernakulam Kerala 2025

Posted

24 Oct 2025, 07:04 pm

Deadline

03 Nov 2025, 07:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue24 Oct 2025, 07:04 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

RESTAURANT SERVICE SERVICES HOSPITALITY SERVICE

Tender Overview

Organization: Indian Navy (Department Of Military Affairs) seeks Event/ Seminar/ Workshop/ Exhibition/ Expo Management Service and Food and Catering Services for a buyer premise in Ernakulam, Kerala (682001). The scope specifies a full-day program with an on-site delivery address at SMA(R) INS Dronacharya, Kochi. The contract allows a quantity/duration adjustment up to 25% at the time of award, with post-issuance adjustments similarly capped. Applicants must demonstrate financial integrity (no liquidation or similar proceedings) and provide an undertaking. A dedicated service office in the consignee state and a toll-free service line are mandatory. Past experience proof can be via contract copies, client execution certificates, or third-party notes. This opportunity requires compliance with tender terms, service provider escalation matrices, and non-assignment/sub-contract restrictions. Unique emphasis on local service presence and robust post-sale support differentiates bidders.

Technical Specifications & Requirements

  • Delivery/installation location: SMA(R) INS DRONACHARYA KOCHI, KERALA 682001
  • Service scope includes on-site event management and food catering for full-day activities
  • Service provider must have a local office in the consignee state and a dedicated toll-free support line
  • Escalation matrix (5/7 numbers) relevant for service support must be provided
  • Documents: mandatory certificates and past experience proofs; upload undertaking for financial standing
  • Past experience proof options: contract copies with invoices and self-certification or client execution certificates
  • Sub-contracting and assignment restrictions apply with joint liability to buyer
  • Certification/compliance: submit all requested certificates as per ATC/Corrigendum

Terms, Conditions & Eligibility

  • EMD/security: not specified in available data; submit as required in bid documents
  • Financial standing: bidder must not be in liquidation or bankruptcy; provide an undertaking
  • Delivery terms: on-site delivery at Kochi, Kerala; 25% quantity/duration adjustment allowed
  • Sub-contracting: prohibited without prior written consent; ultimate liability remains with bidder
  • Service availability: local office in the state; toll-free service line and escalation matrix mandatory
  • Documentation: upload all required certificates and past project proofs; non-submission leads to rejection

Key Specifications

  • Event/Se minar/Workshop/Expo management service and food catering

  • On-site delivery at SMA(R) INS DRONACHARYA KOCHI, Kerala 682001

  • Contract quantity/duration may vary by up to 25%

  • Local office requirement in the consignee state

  • Dedicated toll-free service support line and escalation matrix

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed

  • On-site delivery location Kochi, Kerala

  • Local office presence and toll-free service support required

  • Strict documentation and past experience proof mandatory

  • Non-transferable/sub-contracting restrictions with joint liability

Important Clauses

Payment Terms

Not specified in data; bidders should refer to bid documents for payment terms and schedules.

Delivery Schedule

Delivery/installation and commissioning, if covered, to be at Kochi address within contract period; quantity/duration may be adjusted by ±25%.

Penalties/Liquidated Damages

Not specified in data; check tender terms for LD percentages or milestones.

Bidder Eligibility

  • No liquidation or bankruptcy proceedings against bidder

  • Demonstrated past experience with event management or food catering for government/military premises

  • Presence of a local office in Kerala with a dedicated toll-free support line

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience certificates or contract execution documents

4

Financial statements or solvency proof

5

Bid security/EMD documents as applicable

6

Technical compliance certificates or OEM authorizations (if required)

7

Office address proof showing state presence

8

Dedicated toll-free service number and escalation matrix

9

Undertaking of financial standing (no liquidation/bankruptcy)

Frequently Asked Questions

How to bid in the Navy event management tender in Ernakulam Kerala 2025

Bidders must submit GST, PAN, and past performance documents, plus an undertaking on financial standing. Ensure a local Kerala office with toll-free support, and provide an escalation matrix (5/7 numbers). Adhere to the 25% quantity/duration variation clause and address delivery at Kochi address.

What documents are required for Navy catering tender in Ernakulam?

Provide GST registration, PAN, financial statements, and past project proofs (contract copies with invoices or client execution certificates). Include OEM authorizations if applicable, and proof of a local Kerala office with a dedicated support line and escalation matrix.

What are the delivery location and scope for the Kochi tender?

Delivery and, if applicable, installation must occur at SMA(R) INS Dronacharya, Kochi, Kerala 682001. The scope covers full-day event management and food catering services for buyer premises, with on-site coordination expected.

What is the bid variation allowed for contract quantity in this tender?

The buyer allows a contract quantity or duration adjustment of up to 25% at bid issue and after award, ensuring bidders can scale up or down within this limit while maintaining liability for performance.

What past experience proofs are acceptable for eligibility?

Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party inspection notes, demonstrating successful delivery of similar event management or catering services.

Which support commitments are required from bidders?

Bidders must provide a dedicated toll-free service number, a formal escalation matrix (5/7 numbers), and a local Kerala office to ensure timely service response and on-site support during events.

Are there any penalties or LDs described for non-performance?

Current data does not specify penalty details; bidders should review the terms and conditions for potential liquidated damages or milestone-based penalties tied to delivery and service milestones.

What standards or certifications are expected for catering services?

While specific standards are not listed, bidders should prepare ISO/food-safety or equivalent certifications if requested, plus any organization-specific compliance certificates noted in the bid document and ATC.