GEM

Indian Army HP LaserJet MFP M438dn Printer Tender Shahjahanpur Uttar Pradesh 2025

Posted

25 Oct 2025, 07:05 pm

Deadline

04 Nov 2025, 08:00 pm

Value

₹1,00,000

Location

SHAHJAHANPUR , UTTAR PRADESH

Progress

Issue25 Oct 2025, 07:05 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

MULTIFUNCTION PRINTERS

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Product: HP LaserJet MFP M438dn Printer. Location: Shahjahanpur, Uttar Pradesh 242001. Estimated Value: ₹100,000. No BOQ items listed. The tender includes an option clause allowing a ±25% quantity variation at contracted rates and an extended delivery timeline based on the original delivery period. Bidders must adhere to these option-based adjustments and deliver as per procurement rules. The opportunity arises under government security equipment procurement channels and requires standard compliance with army bid terms. Unique aspect: absence of detailed technical specs in the provided data, offset by strong quantity-flexibility terms and mandatory adherence to buyer terms.

Technical Specifications & Requirements

  • Product/Model: HP LaserJet MFP M438dn Printer.
  • Category: Printer/MFP procurement for government use.
  • Estimated value: ₹100,000.
  • Delivery terms: delivery period begins from the last date of the original delivery order; extended time calculated as (increase in quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Original delivery period may be extended up to the original delivery window.
  • Quantitative flexibility: up to ±25% quantity variation during contract performance.
  • BOQ status: No items listed; no technical specifications provided in the data.
  • Compliance notes: bidders must comply with Buyer Added Bid Specific Terms and Conditions.

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data.
  • Delivery: Not explicitly defined beyond the option clause; original delivery timing is implied by order terms and the 30-day minimum for extended time.
  • Payment terms: Not stated in the supplied information.
  • Eligibility: Must comply with the Buyer Added Bid Specific Terms and Conditions; no explicit years of experience or turnover are listed.
  • Documentation: Prepare standard bid documents per terms; OEM/authorized dealer engagement not detailed but should align with army procurement norms.
  • Warranty/Support: Not specified in the tender data; bidders should assume standard OEM warranty unless stated otherwise.

Key Specifications

  • Product/Service: HP LaserJet MFP M438dn Printer

  • Quantity/Value: Estimated value ₹100,000; quantity variation up to 25%

  • Delivery: From last date of original delivery order; extended delivery time formula with minimum 30 days

  • Standards/Compliance: Not specified in tender data; bidders should meet standard government procurement terms and OEM warranty

  • Warranty/Support: Not specified; propose standard OEM warranty coverage with service terms

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period starts from last date of original delivery order

  • Extended delivery time follows (increase in quantity ÷ original quantity) × original delivery period, min 30 days

  • Compliance with Buyer Added Bid Specific Terms is mandatory

  • EMD and specific payment terms are not detailed in data

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government payment terms per army procurement norms

Delivery Schedule

Delivery begins after the original delivery order date; extended time computed using the predefined formula with a 30-day minimum

Penalties/Liquidated Damages

Not specified in data; bidders should monitor standard LD provisions per army bid terms

Bidder Eligibility

  • Compliance with Buyer Added Bid Specific Terms and Conditions

  • Authorized HP dealer/OEM authorization for HP LaserJet MFP M438dn

  • Ability to meet minimum delivery-flexibility (±25%) and adhere to delivery-time calculations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar printer supply/maintenance

4

Financial statements or turnover proof

5

EMD deposit proof (if required by separate terms)

6

Technical bid documents demonstrating product conformity

7

OEM authorization or dealer authorization for HP LaserJet MFP M438dn

8

Any existing compliance certificates relevant to government procurement

Frequently Asked Questions

How to bid for HP LaserJet MFP M438dn tender in Shahjahanpur?

Bidders should prepare GST registration, PAN and OEM authorization, along with technical bid documents for the HP LaserJet MFP M438dn. Ensure compliance with Buyer Added Terms, confirm delivery timelines and quantity variation rights (±25%), and provide proof of turnover and experience in similar government procurement projects.

What documents are required for Shahjahanpur printer bid 2025?

Submit GST certificate, PAN card, experience certificates for similar printer supply, financial statements, EMD proof if applicable, HP OEM authorization, and technical bid detailing model M438dn conformance, warranty expectations, and delivery plan to meet government timelines.

What are the delivery time implications for quantity variation?

The contract allows up to ±25% quantity variation. The delivery period starts from the last date of the original delivery order; extended time uses the formula (increase in quantity ÷ original quantity) × original delivery period, with a mandatory minimum of 30 days.

What standards or certifications are required for HP printer bid?

No explicit standards are listed in the tender data. Bidders should rely on OEM warranty terms and align with standard government procurement norms, plus any organization-specific compliance specified in the Buyer Added Terms.

When is the estimated value for the HP printer tender?

The estimated value is ₹100,000. Bidders should price accordingly, considering potential quantity variations up to 25% and any extended delivery timelines as per contract terms.

What is the organization and location for this procurement?

The procurement is by the Indian Army under the Department Of Military Affairs, located in Shahjahanpur, Uttar Pradesh 242001. The product category is the HP LaserJet MFP M438dn Printer, targeting government supply for defense uses.

How to ensure OEM authorization for this printer bid?

Secure official HP OEM authorization or authorized dealer confirmation for the HP LaserJet MFP M438dn. Include the authorization letter in the technical bid, along with model-specific warranty terms and service support commitments aligned to government procurement requirements.

What is the scope of the procurement without BOQ items?

No BOQ items are listed; bidders should interpret the procurement as a single-printer supply with potential quantity variations. Focus on conforming packaging, delivery readiness, warranty coverage, and compliance with Buyer Added Terms to ensure bid viability.