GEM

Indian Army Department Of Military Affairs Office Supplies Tender 2025 India - 25% Quantity Variation, 18 Items

Posted

25 Oct 2025, 02:16 pm

Deadline

04 Nov 2025, 03:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue25 Oct 2025, 02:16 pm
AwardPending
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Quantity

362

Category

NOTE BOOK CLASSMATE

Bid Type

Two Packet Bid

Key Highlights

  • • Office stationery scope: notebooks, pens, markers, tapes, binders, clips, carbon paper, scissors, staplers, cutters
  • • Quantity variation up to 25% during order placement and contract currency
  • • Delivery period adjustments follow (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • • No explicit BOQ quantities or estimated value disclosed in tender data
  • • Flexible procurement for multiple basic stationery items under a single tender

Categories 7

MARKING TOOLS BOOK CUTTER BINDER CLIP PEN SCISSOR STAPLER

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for a broad range of office stationery and supplies including notebooks, pens, markers, highlighters, binder clips, carbon paper, staplers, scissors, tapes and related items. The BOQ lists 18 items under a single purchase lot, with no explicit quantities or estimated value disclosed. The call emphasizes delivery flexibility via an option clause permitting up to 25% quantity variance and corresponding delivery adjustments. This procurement targets standard, readily available stationery to support administrative and training operations across bases. The emphasis on flexible delivery timing and bulk-order readiness differentiates this tender from routine consumables purchases.

Technical Specifications & Requirements

  • Product categories include: NOTE BOOK, PEN V7, PEN PILOT, PEN REYNOLDS, HIGHLIGHTER, STICK COLOR FLAG, BINDER CLIP, CARBON PAPER, STAPLER LARGE, STAPLER SMALL, STAPLER PIN NO 10, SCISSOR LARGE, SCISSOR SMALL, TRANSPARENT TAPE, SDI SNAP OFF CUTTER BLADES, SIKA DOUBLE SIDED TRANSPARENT TAPE, STAEDTLER LUMOCOLOR PERMANENT MARKER.
  • No explicit technical specifications or performance criteria are provided in the tender narrative; bidders should rely on standard office-grade stationery benchmarks and OEM compatibility.
  • Buyer terms permit delivery-time extensions aligned to quantity adjustments; delivery schedule is contingent on the last date of the original delivery order.
  • 18 items indicate a diverse catalog requiring consistent supply chain readiness and supplier competency in office supplies procurement.

Terms & Eligibility

  • EMD amount and exact value are not disclosed; bidders should prepare compliant security deposits per standard government practice.
  • Delivery windows may extend based on the 25% quantity variation clause; the increased time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • The purchaser reserves the right to adjust quantities up to 25% during contract execution and currency; successful bidders must comply with option clause terms and extended delivery calculation.
  • Bidders should align with general government procurement documentation and ensure standard GST/PAN/commercial paperwork is ready for submission.

Key Specifications

  • Product/service names: 18 office stationery items listed in BoQ

  • Quantities: not disclosed; prepare for bulk supply

  • EMD/Estimated value: not disclosed

  • Quality/Standards: generic office-grade items; no IS/ISO codes specified

  • Delivery: per option clause; extended delivery time formula provided

Terms & Conditions

  • Delivery may be adjusted up to 25% based on order quantity changes

  • Delivery period calculations require minimum 30 days for any extension

  • Submit standard GST, PAN, financials, and experience documents with bid

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contract rates; delivery period adjusted accordingly

Delivery Schedule

Delivery starts from last date of original delivery order; extended period applies for option-based changes

Penalties/Liquidated Damages

Not specified in provided data; standard government LDs may apply per contract terms

Bidder Eligibility

  • Eligibility to supply government office stationery in India

  • Proven experience in similar office supply contracts

  • Financial stability evidenced by audited statements

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 NOTE BOOK CLASSMATE NOTE BOOK CLASSMATE 20 pieces abhishek94i 30
2 PEN V7 PEN V7 30 pieces abhishek94i 30
3 PEN PILOT PEN PILOT 10 pieces abhishek94i 30
4 PEN REYNOLDS PEN REYNOLDS 150 pieces abhishek94i 30
5 FEVISTICK 15GRAM FEVISTICK 15GRAM 40 pieces abhishek94i 30
6 HIGHLIGHTER HIGHLIGHTER 25 pieces abhishek94i 30
7 STICK COLOR FLAG STICK COLOR FLAG 25 pieces abhishek94i 30
8 BINDER CLIP 32MM 5 pkt abhishek94i 30
9 CARBON PAPER CARBON PAPER 4 pkt abhishek94i 30
10 STAPLER LARGE STAPLER LARGE 3 pieces abhishek94i 30
11 STAPLER SMALL STAPLER SMALL 6 pieces abhishek94i 30
12 STAPLER PIN NO 10 STAPLER PIN NO 10 28 pieces abhishek94i 30
13 SCISSOR LARGE SCISSOR LARGE 2 pieces abhishek94i 30
14 SCISSOR SMALL SCISSOR SMALL 2 pieces abhishek94i 30
15 TRANSPARENT TAPE 2INCH 8 pieces abhishek94i 30
16 SDI SNAP OFF CUTTER BLADES 18MM 1 pkt abhishek94i 30
17 SIKA DOUBLE SIDED TRANSPARENT TAPE HEAVY DUTY 2 pieces abhishek94i 30
18 STAEDTLER LUMOCOLOR PERMANENT MARKER PEN MARKER PEN 1 pkt abhishek94i 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar office stationery supply

4

Financial statements or solvency proof

5

Audited accounts (if applicable)

6

Technical bid documents demonstrating capability to supply 18 listed items

7

OEM authorizations (if OEM branded items are offered)

8

Any other standard T&Cs as per Indian Army procurement

Frequently Asked Questions

How to bid for office stationery tender in India Army?

Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD documents while aligning with the 25% quantity variation clause. Ensure OEM authorizations if branding is involved and demonstrate capability to supply 18 items listed, even without explicit quantities.

What documents are required for Indian Army stationery bid in 2025?

Required documents include GST certificate, PAN card, experience certificates for similar work, financial statements, EMD details, technical bid proving supply capability for 18 listed items, and OEM authorizations for branded items. Ensure consistency with standard government procurement formats.

What are the delivery terms for this office supplies tender?

Delivery follows the option clause: quantity may adjust by up to 25% during contract; delivery time extends using (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. Original delivery dates govern the base timeline.

How to verify eligibility criteria for Indian Army stationery tender?

Verify organizational GST registration, PAN, prior experience in supplying similar office stationery, financial stability, and compliance with government procurement norms. OEM authorizations may be required for brand-specific items in the 18-item list.

What are the required technical specifications for the listed items?

The tender lists 18 office stationery items; no explicit IS/ISO standards are provided. Suppliers should meet standard office-grade quality and OEM branding requirements where applicable, ensuring compatibility with typical administrative operations.

When is the bid submission deadline for this procurement?

Exact submission dates are not provided in the extract. Bidders should monitor official tender portals for updates; ensure bid readiness with all required documents, especially the EMD and technical compliance materials, once dates are announced.

What are the payment terms for government office supply contracts?

Payment terms are not specified in the provided data. Typically, government tenders involve milestone payments or post-delivery invoices subject to submission of delivery certificates, QA acceptance, and applicable GST compliance; bidders should confirm at bid submission.

How to ensure compliance with the 25% quantity variation clause in bids?

Include a flexible supply plan showing scalable inventory, lead times for bulk orders, and a pricing mechanism that accommodates 25% extra or fewer quantities. Prepare delivery schedules showing adjustments for both original and extended delivery periods.