GEM

Food Corporation Of India Cleaning & Sanitation Services Tender India 2025 – 2% GST Concessional, Payroll Rules & Vehicle Ownership

Posted

27 Oct 2025, 11:45 am

Deadline

06 Nov 2025, 12:00 pm

Value

₹4,50,000

Location

THRISSUR , KERALA

Progress

Issue27 Oct 2025, 11:45 am
AwardPending
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Quantity

825

Bid Type

Two Packet Bid

Key Highlights

  • • Concessional GST rate of 2% with post-award certificate
  • • Manpower on payroll: at least 40% for one year
  • • Fleet ownership: at least 30% of bid quantity vehicles owned by bidder
  • • No BOQ items listed; estimated value ₹450,000
  • • Contract quantity/duration may vary by up to 25%
  • • World Bank terms may apply for WB-funded projects

Categories 2

DISINFECTION SERVICE WATER TREATMENT PLANT

Tender Overview

Food Corporation Of India invites bids for Cleaning, Sanitation and Disinfection Service under an outcome-based framework covering general cleaning (sweeping, mopping, dusting) for office/institutional spaces. Estimated value is ₹450,000; no BOQ items are listed. The tender notes potential World Bank applicability and concessional GST at 2%. Bidder must plan for flexible quantity/duration changes up to 25% and ensure compliance with GST concessions post-award. A focus on reliable manpower and a trained vehicle fleet aligns with service expectations, though exact delivery site details are not disclosed in the provided data. Key differentiators include strict payroll ownership rules and fleet ownership requirements to safeguard service continuity and accountability.

Technical Specifications & Requirements

  • Service category: Cleaning, Sanitation and Disinfection for office/commercial/educational spaces; includes routine housekeeping tasks.
  • Estimated contract value: ₹450,000; no explicit itemized BOQ.
  • GST concession: 2% applicable; certificate to be issued post award.
  • Manpower rule: at least 40% of required manpower on the service provider’s payroll for at least one year.
  • Vehicle rule: provider must own 30% of the bid quantity of vehicles in their name or in the name of the proprietor/partner.
  • Assignment/sub-contract restrictions: no full or partial assignment/sub-contract without prior written consent; liability remains jointly with contractor and sub-contractor.
  • World Bank terms may apply for eligible projects; follow any special terms published.

Terms, Conditions & Eligibility

  • EMD: not disclosed in the data; bidders should verify as part of submission.
  • Concessional GST: 2% and GST concession eligibility certificate issued after award.
  • Payroll requirement: minimum 40% manpower on bidder payroll; proof documents uploaded for verification.
  • Fleet ownership: 30% of bid quantity vehicles owned; proof documents uploaded for verification.
  • Assignment/sub-contract: written consent required; full/partial assignment not permitted without consent.
  • Liability: contractor remains jointly and severally liable with any sub-contractor.
  • World Bank terms: apply if project is WB-funded; comply with defined conditions.

Key Specifications

  • Service category: Cleaning, Sanitization and Disinfection for office/institutional spaces

  • Estimated contract value: ₹450,000

  • GST concessional rate: 2% with certificate post award

  • Manpower on payroll: ≥40% of total required manpower for 12 months

  • Vehicle ownership: ≥30% of bid quantity vehicles owned by bidder or proprietor/partner

  • No itemized BOQ provided; performance relies on service scope described in terms

  • World Bank terms may apply for eligible funding; follow WB terms if applicable

Terms & Conditions

  • Contract quantity/duration may be adjusted up to 25% at issue and post-award

  • GST concession of 2% to be claimed with post-award certificate

  • Payroll and fleet ownership verification required with supporting documents

Important Clauses

Payment Terms

GST concession and payment terms will follow standard government procurement rules; exact payment schedule not specified in data.

Delivery Schedule

Delivery/coverage schedule to be defined in contract; no concrete dates provided in the tender data.

Penalties/Liquidated Damages

Penalties, LD or performance bonds to be defined in the contract; not specified in the provided information.

Bidder Eligibility

  • Demonstrated experience in supply of cleaning and sanitation services for offices/institutions

  • Compliance with payroll requirement: ≥40% manpower on payroll for 12 months

  • Proof of fleet ownership: ≥30% of bid quantity vehicles owned

  • GST registration and tax compliance

  • Ability to comply with World Bank terms if applicable

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar cleaning/maintenance projects)

4

Financial statements (last 3 years or as required)

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents demonstrating compliance with payroll and fleet requirements

7

OEM authorizations or service partner credentials (if applicable)

Frequently Asked Questions

How to bid for the cleaning services tender in India 2025 with FCI?

Bidders should prepare GST registration, PAN, experience certificates and financial statements. Ensure at least 40% payroll on your own books and own 30% of bid vehicles. Submit technical and financial bids with proof of payroll and fleet ownership; confirm eligibility for the 2% GST concession after award.

What documents are required for the FCI cleaning tender submission in India?

Submit GST certificate, PAN card, past project experience certificates, financial statements, EMD documents if applicable, and technical bid detailing payroll and fleet compliance. Provide vehicle ownership proofs and any OEM authorizations if required by the scope of work.

What are the essential payroll and fleet requirements for this bid in India?

Ensure at least 40% of total manpower is on the service provider’s payroll for at least one year, with supporting payroll proofs. Own or prove ownership of at least 30% of bid quantity vehicles in the bidder’s name or proprietor/partner name, with vehicle documents.

What is the GST concession applicable to the FCI tender in 2025?

Eligible bidders receive a 2% concessional GST rate. A certificate confirming concession eligibility will be issued by the buyer after award. Bidders should account for the concessional rate in their bid pricing and submit GST documents accordingly.

Are there any World Bank terms for this FCI tender in India?

Yes, World Bank terms may apply if the project is WB-funded. Bidders should anticipate additional compliance requirements and review the WB standard terms to ensure compatibility with project scope, procurement rules, and environmental or social safeguards as mandated.

When can contract quantity or duration be adjusted for this bid in India?

Contract quantity or duration may be adjusted by up to 25% at the time of contract issue; post-award, adjustments remain capped at 25%. Bidders must accept revised quantities or durations as part of contract performance and ensure scalable staffing and resource planning.