GEM

Indian Army Display Board SS War Trophy, Training Mat 6 ft x 25 m, Bamboo 16 ft Award Trophy V7 Pen Tender Assam 2025

Posted

24 Oct 2025, 07:11 pm

Deadline

03 Nov 2025, 08:00 pm

Location

SONITPUR , ASSAM

Progress

Issue24 Oct 2025, 07:11 pm
AwardPending
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Quantity

182

Category

Display Board SS war Trophy

Bid Type

Two Packet Bid

Categories 3

DISPLAY BOARD BAMBOO PEN

Tender Overview

The Indian Army, Department Of Military Affairs, inviting bids for multiple display and ceremonial items in SONITPUR, ASSAM (784001). Procured items include Display Board SS war Trophy, Training material 6 ft by 25 m, Bamboo 16 ft, Award Trophy, and V7 Pen. The estimated value and exact quantities are undisclosed; however, a 25% quantity option exists for both increase and currency delivery. The contract emphasizes flexible delivery periods tied to the original delivery schedule and extended periods with a minimum 30-day base. This tender requires bidders to align with the purchaser’s quantity adjustment clause and adhere to conditional delivery timelines. Unique aspects include ceremonial paraphernalia with mixed material types, and a focus on standardized ceremonial equipment rather than generic supplies.

Technical Specifications & Requirements

  • Items listed: Display Board SS war Trophy, Trg mat 6 ft x 25 m, Bamboo 16 ft, Award Trophy, V7 Pen
  • No explicit technical specs provided for each item in the BOQ; bidders should prepare to demonstrate compatibility with ceremonial use and standard material tolerances where applicable
  • Delivery terms allow +/- 25% quantity variation during contract; delivery period starts from last date of original delivery order with a minimum 30-day buffer for added quantities
  • The contract allows extension of delivery time proportional to the added/contracted quantity; bid must acknowledge option clause and plan for scale-up readiness
  • No explicit IS/I S standards listed; bidders should confirm material compliance and supplier capability for ceremonial equipment manufacturing

Terms & Eligibility

  • EMD requirements are not disclosed in the data; bidders must review the buyer terms for security deposit requirements
  • Option Clause permits 25% quantity variation during placement and currency; bidders must price accordingly and plan for scalable production
  • Delivery periods begin after the original delivery order; new periods computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • The tender requires compliance with the purchaser’s terms and conditional delivery timelines; OEM authorizations and supplier assurances may be sought
  • No explicit warranty, penalty, or payment terms listed; bidders should seek clarifications during bid submission

Key Specifications

    • Product names from tender: Display Board SS war Trophy, Training mat 6 ft x 25 m, Bamboo 16 ft, Award Trophy, V7 Pen
    • Quantities: not disclosed; anticipate 5-item BOQ with unspecified quantities
    • Estimated value: not disclosed
    • Delivery: flexible per option clause with minimum 30 days for additional quantity
    • Standards/certifications: not specified; bidders to confirm material compliance for ceremonial items

Terms & Conditions

  • Quantity variation up to 25% during contract

  • Delivery period extends from last date of original order

  • Minimum 30 days extra delivery time for added quantity

Important Clauses

Option Clause

Purchaser may increase or decrease quantity up to 25% at contract rates; delivery time adjusts proportionally with minimum 30 days

Delivery Schedule

Delivery periods commence from the last date of the original delivery order; extended periods calculate as (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

No explicit LD terms provided; bidders should seek clarifications on penalties or performance bonds during bidding

Bidder Eligibility

  • Experience in supplying ceremonial equipment or awards items

  • GST registration and valid PAN

  • Financial viability demonstrated via financial statements

  • Ability to meet 25% quantity variation and scalable production

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Display Board SS war Trophy Display bd SS war Trophy 8 nos 3262bk1 15
2 Trg mat 6 ft by 25 mtr Trg mat 6 ft by 25 mtr 4 nos 3262bk1 15
3 Bamboo 16 ft Bamboo 16 ft 100 nos 3262bk1 15
4 Award Trophy Award Trophy 20 nos 3262bk1 15
5 V7 Pen V7 Pen 50 nos 3262bk1 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ceremonial items

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation as per buyer terms

6

Technical bid documents demonstrating capability for Display Board SS war Trophy, Trg mat, Bamboo, Award Trophy, V7 Pen

7

OEM authorizations or dealership certificates if applicable

8

Any existing certifications or quality assurances for ceremonial/awards items

Frequently Asked Questions

How to bid for display board and trophy tender in Assam 2025?

Bidders must submit GST, PAN, financials, and experience certificates for ceremonial items. Provide OEM authorizations and technical bids detailing material suitability for Display Board SS war Trophy, Trg mat, Bamboo, Award Trophy, and V7 Pen. Ensure compliance with the 25% quantity variation clause and confirm scalable production capacity.

What documents are required for Assam ceremonial procurement bid 2025?

Submit GST certificate, PAN card, two to three years of financial statements, experience certificates for similar items, EMD documentation as per terms, technical bid with item specifications, and OEM authorizations if applicable. Include any quality assurances for ceremonial equipment.

What are the delivery terms for quantity variation in this Army tender?

The purchaser may adjust quantity by up to 25% during contract and currency, with delivery times computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Bidders should price for scale-up and confirm extended delivery readiness.

Which items are included in the Assam Army tender for ceremonial items?

Items expected: Display Board SS war Trophy, Training mat 6 ft x 25 m, Bamboo 16 ft, Award Trophy, and V7 Pen. Specific dimensions and materials are not listed, so bidders should verify exact specs with the procuring department prior to submission.

When is the delivery timeline and payment terms for this procurement?

Exact delivery deadlines depend on the original delivery order; extended periods apply for added quantities. Payment terms are not detailed in the tender data; bidders should request clarification on payment milestones during bid submission.

What standards or certifications are required for ceremonial equipment bids?

No explicit standards are listed in the data; bidders should confirm material compliance and any relevant quality assurances (OEM authorizations, certifications) as part of the technical bid to ensure eligibility.

How to verify eligibility for the Indian Army ceremonial procurement in Sonitpur?

Eligibility requires registration (GST and PAN), evidence of experience in similar ceremonial items, and financial viability. Ensure capability to meet 25% quantity variation and provide OEM/authorized dealership documentation if applicable.

What are the key risks in bidding without explicit BOQ quantities?

With non-disclosed quantities, risk includes misalignment with demand and pricing challenges. Mitigate by requesting exact quantities, confirming flexibility under the 25% option, and ensuring scalable production capability and secure supply chain.