GEM

Aaiclas LED Luminaire Tender IS 10322 2025 - AAI Cargo Logistics LED Recessed Luminaire Procurement

Posted

25 Oct 2025, 01:07 pm

Deadline

04 Nov 2025, 01:00 pm

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue25 Oct 2025, 01:07 pm
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported LED luminaires with India-based after-sales support
  • • IS 10322 (Part 5/Section 2) conformance as non-negotiable technical standard
  • • ISO 9001 certification mandatory; warranty of 5 years demonstrated via certificate
  • • Scope limited to supply of goods; no installation/commissioning included
  • • Option to adjust quantity ±25% with pro-rated delivery period calculations
  • • Diffuser material, LED Make, lumen efficacy, and max operating temperature are explicit specs
  • • Delivery terms linked to last delivery order date with minimum 30 days extension intact
  • • ARO: India OEM/Authorized Seller must prove registered office in India for after-sales support

Categories 1

LED LIGHT

Tender Overview

Aaiclas (Aai Cargo Logistics And Allied Services Co Ltd) invites bids for LED recessed luminaires conforming to IS 10322 (Part 5/Section 2) for installation across its facilities under the procurement category applicable to cargo logistics environments. The scope is limited to supply of goods with potential quantity adjustments up to 25% of bid quantity during contract execution. Bidders must ensure OEM/Authorized Seller in India support for imported products, and provide a 5-year warranty as part of the bid. An ISO 9001 certificate is required to be uploaded, indicating compliance with quality management systems. The procurement emphasizes adherence to product performance and installation reliability, with the option to scale orders while keeping contracted rates. The tender aligns with the overall Aaiclas procurement portfolio for modern, energy-efficient lighting solutions across aviation logistics operations, focusing on durability, serviceability, and after-sales support. Deliverables are strictly Supply of Goods rather than installation or commissioning in scope, and the contract anticipates a robust post-award warranty and service framework.

Technical Specifications & Requirements

  • Category: LED Recessed Luminaire; Conformance: IS 10322 (Part 5/Section 2)
  • Rating: Recess type LED Luminaire/System Wattage/Rated Power (in Watt)
  • Color temperature: specified in K with ±500 K tolerance
  • Light intensity: System lumens per watt; example: 3 W LED rating × 80–100 lm/W for target lumens
  • LED Chip Efficacy: measured in lm/W; denote exact value required
  • Fixture characteristics: Shape & Size; Diffuser material; Number of electronic control gear
  • Thermal: Maximum operating temperature (°C)
  • LED Make: Brand/OEM specification or requirement
  • Quality/Standards: IS 10322 compliance; ISO 9001 certification (required)
  • Warranty: 5-year warranty acceptance via warranty certificate
  • Delivery/SCM: Supply-only scope; bid price inclusive of all costs; OEM support in India for imported products; organization reserve for scope uploads

Terms, Conditions & Eligibility

  • OEM/Imported products require registered Indian office for after-sales service
  • Option Clause: quantity may increase/decrease by up to 25% at contract; delivery period adjusts per formula with minimum 30 days
  • Scope of Supply: Bid price must cover all costs; only supply of goods
  • Documentation: ISO 9001 certificate to be uploaded; warranty certificate for 5 years
  • Eligibility: OEM authorization or authorized seller; Indian service support; compliance with IS 10322 and ISO 9001
  • Acceptance: Warranty certificate and ISO 9001 compliance documents must be submitted

Key Specifications

  • LED recessed luminaire with IS 10322 compliance

  • Wattage/rated power to be specified for each model

  • Color temperature within ±500 K of declared value

  • System lumens per watt target and total lumen calculation guidance

  • LED chip efficacy expressed in lm/W

  • Fixture shape and overall dimensions

  • Diffuser material specification

  • Number of electronic control gear (power supplies) per unit

  • Maximum operating temperature (°C)

  • LED Make/brand requirement

Terms & Conditions

  • 25% quantity adjustment right during contract and currency

  • Imported LED luminaires require India-based OEM/seller and service

  • Supply-only scope with ISO 9001 and 5-year warranty documentation

Important Clauses

Payment Terms

Not specified in data; contract emphasizes supply-only and upfront warranty/ISO requirements

Delivery Schedule

Delivery period linked to original delivery order; option quantity impacts extension with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in the data; delivery extensions imply performance management terms

Bidder Eligibility

  • OEM authorization or authorized seller for imported products

  • Registered Indian office for after-sales service

  • ISO 9001 certification and warranty compliance

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
RATING Rating of Recess type LED Luminaire/System Wattage/Rated Power (in Watt) 18
RATING Colour temperature (in K) (+/- 500 K) 4000
RATING Light Intensity (System Lumens) (in lm/watt) (hint: Total Lumen Calculation: Example: 3 W LED Rating x 80 Lumen/Watt = 240 Lumens, 3 W LED Rating x 90 Lumen / Watt = 270 Lumens, 3 W LED Rating x 100 Lumen/Watt = 300 Lumens) 90
RATING LED Chip Efficacy (in lm/watt) >/=120
RATING Shape of the Fixture Round
RATING Size of the Fixture 150 mm
CONSTRUCTION Diffuser Material Poly Styrene (PS)
CONSTRUCTION Number of electronic control gear (power supplies) 1
THERMAL MANAGEMENT Maximum operating temperature (in degree C) 50
MARKING LED Make EVERLIGHT / EDISON / BRIDGELUX / NATIONSTAR / SEOUL / SAMSUNG / OSRAM / REFOND / NICHIA / CREE / LUMILEDS / PHILIPS / SYSKA / LUMENMAX

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

ISO 9001 certificate

4

Warranty certificate covering 5 years

5

OEM authorization or Authorized Seller certificate

6

Proof of Indian registered office for imported products

7

Technical compliance documents for IS 10322 (Part 5/Section 2)

8

Bidder declaration of supply-only scope

Frequently Asked Questions

How to bid for the LED luminaire tender in India Aaiclas 2025?

Submit goods-only bid for IS 10322 (Part 5) luminaires, ensuring OEM authorization and Indian service office. Include ISO 9001 certificate, 5-year warranty evidence, and ensure requested LED Make details. Include quantity flexibility up to 25% with delivery timing aligned to last order date.

What documents are required for Aaiclas LED tender in India?

Provide GST, PAN, OEM authorization, ISO 9001 certificate, warranty certificate for 5 years, Indian registered office proof for imported products, and technical compliance documents proving IS 10322 conformance.

What are the IS 10322 requirements for LED luminaires tender?

Luminaires must conform to IS 10322 (Part 5/Section 2); provide color temperature within ±500 K, defined lumen-per-watt metrics, LED Make clarity, and diffuser material details; include performance metrics and temperature ratings.

What is the warranty period for Aaiclas LED luminaires tender?

A 5-year warranty is required; bidders must attach a warranty certificate and demonstrate post-sale support capabilities to AAICLAS and ensure replacement/repair during the warranty period.

What is the quantity adjustment clause for this tender in India?

The purchaser can adjust quantity by ±25% of bid quantity; delivery period recalculation uses a defined formula with a minimum 30 days extension, applicable to extended delivery currency.

What is the scope of supply for this LED tender in India?

Scope is strictly supply of goods; installation or commissioning are not included; bid price must cover all costs including OEM support and transport.

What are the required OEM/Indian office prerequisites for imported luminaires?

Imported luminaires must have OEM or authorized seller with a registered Indian office to provide after-sales service; submit the registration certificate and service capability details.

What delivery timelines apply to the Aaiclas LED tender in 2025?

Delivery schedules commence from the last date of the original delivery order; if options are exercised, the new period uses the extended quantity formula with at least 30 days minimum.

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