GEM

Health & Family Welfare Department Gujarat Event Management Tender Gujarat 2025 Theme Based Events Staffing - Full Day

Posted

20 Oct 2025, 04:08 pm

Deadline

03 Nov 2025, 05:00 pm

Value

₹1,15,000

Location

BHAVNAGAR , GUJARAT

Latest Corrigendum Available

Progress

Issue20 Oct 2025, 04:08 pm
Corrigendum30 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Health & Family Welfare Department Gujarat for Event Management Services covering theme-based events, coordination and staffing for full-day activities. Estimated value is ₹115,000 with a flexible contract quantity/duration window of up to 25%. An office of the service provider must be located in the state of the consignee (Gujarat). The tender emphasizes onsite presence, staffing adequacy, and seamless event execution across the state. This procurement prioritizes vendors with local presence in Gujarat and demonstrated capability in managed events and large-scale coordination. Key differentiators include geographic proximity, readiness for quick scale-up, and adherence to ATC terms. Unique aspects include local service delivery requirements and quantity/duration flexibility.

Technical Specifications & Requirements

  • Service category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management Service with theme-based events and staffing for full-day programs
  • Quantity/duration flexibility: allow up to 25% increase/decrease at contract issuance and post-issuance
  • Service-provider location: must maintain an office in Gujarat (state of consignee) with documentary evidence
  • Deliverables: on-site coordination, guest management, registration, stage management, logistics support, and staffing as required by event program
  • BOQ: no items specified; emphasis on quality of service, timely execution, and local availability
  • Documentation: evidence of local presence and capability to meet event management demands
  • Standards/Compliance: precise standards not listed; emphasis on service reliability and local compliance

Terms, Conditions & Eligibility

  • EMD: not specified in the available data
  • Quantity/Duration Clause: contractual quantity or duration can be adjusted by up to 25% at contract issue and thereafter
  • Delivery/Execution: on-site event management for full-day sessions within Gujarat
  • Office Requirement: mandatory presence of service provider in Gujarat with documentary proof
  • ATC/Additional Terms: Buyers uploaded ATC document; refer to ATC for further conditions
  • Documentation: bidders should be prepared to provide organizational, financial, and operational evidence as per Gujarat Health & Family Welfare guidelines

Key Specifications

    • Event/ Seminar/ Workshop/ Exhibition/ Expo Management Service for theme-based events
    • Full-day event coordination and staffing deliverables
    • Local office requirement: service provider must have an office in Gujarat with documentary evidence
    • Contract quantity/duration flexibility: up to 25% adjustment
    • Timeline/Delivery: on-site event management within Gujarat for designated programs

Terms & Conditions

  • Key Term 1: Quantity/duration can be adjusted up to 25% at contract issuance and post-issuance

  • Key Term 2: Service provider must maintain a Gujarat-based office with documentary evidence

  • Key Term 3: EMD amount not specified in available data; follow ATC guidance and tender terms

Important Clauses

Payment Terms

Not specified in provided data; refer to ATC for payment schedule and milestones

Delivery Schedule

On-site event management for full-day programs within Gujarat; no fixed dates provided in data

Penalties/Liquidated Damages

No explicit LD details in data; ATC may specify penalties for non-performance

Bidder Eligibility

  • Must have operative Gujarat office with documentary evidence

  • Experience in managing theme-based events, staffing, and coordination

  • Compliance with local regulatory and tender submission requirements

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior event management projects in Gujarat

4

Financial statements or turnover proof for the last 2-3 years

5

EMD submission evidence (if applicable per ATC)

6

Technical bid documents and methodology for theme-based event management

7

OEM authorizations or subcontractor agreements (if any)

8

Proof of local office in Gujarat (address and registration)

Corrigendum Updates

1 Update
#1

Update

30 Oct 2025

Extended Deadline

03 Nov 2025, 05:00 pm

Opening Date

03 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for Gujarat Health & Family Welfare event management tender 2025?

Bidders should submit a technical bid with methodology for theme-based event management, prove Gujarat-based office presence, and provide financial documents (GST, PAN, turnover). Ensure adherence to the 25% quantity/duration adjustment clause and align with ATC terms for service delivery in Gujarat.

What documents are required for the Gujarat event management tender submission?

Required documents include GST certificate, PAN card, experience certificates for Gujarat events, financial statements, evidence of EMD (if applicable), technical bid details, and proof of local Gujarat office. OEM authorizations or subcontractor agreements may be necessary.

What are the eligibility criteria for staffing and coordination services in Gujarat?

Eligibility requires a proven track record in theme-based events, capability for full-day coordination, and a valid Gujarat office. Vendors must provide prior project references, demonstrate staffing capacity, and comply with local regulatory requirements to participate.

What delivery requirements exist for full-day event management in Gujarat?

Delivery requires on-site event management within Gujarat for full-day programs, with staffing, registration support, stage management, and logistics. The contract permits up to 25% quantity/duration variation, enabling flexible deployment to match program schedules.

What is the EMD amount for the Gujarat health tender and how to submit it?

The available data does not specify an EMD amount. Refer to the ATC document for exact EMD requirements and submission method (DD or online transfer) if applicable, ensuring alignment with the Gujarat Health & Family Welfare tender terms.

Which standards or certifications are required for Gujarat event management services?

No explicit standards are listed in the data; bidders should emphasize local compliance, experiential accreditation in event management, and supporting documents for quality assurance as per the ATC and Gujarat procurement guidelines.

When is the delivery and payment timeline for the Gujarat event tender?

No fixed dates are provided in this excerpt; delivery is on-site for full-day events in Gujarat. Payment terms are not specified here; bidders must review the ATC for payment milestones and schedule post-award.

What documents prove local presence in Gujarat for this tender?

Documents may include a registered Gujarat address, lease or ownership proof, state GST registration, and utility bills. The ATC requires documentary evidence of Gujarat-based office to fulfill the eligibility criteria.

Similar Tenders

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event

Labour and Employment Department Gujarat

KACHCHH, GUJARAT

Est: ₹5.0 L
View Details