GEM

Indian Army Procurement Mumbai Book & Ledger Supplies Tender 2025 - IS 550/ISO compliant Stationery Books for Military Use

Bid Publish Date

28-Oct-2025, 3:20 pm

Bid End Date

07-Nov-2025, 4:00 pm

Bid Opening Date

07-Nov-2025, 4:30 pm

Location

MUMBAI , MAHARASHTRA

Progress

Issue28-Oct-2025, 3:20 pm
AwardPending
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Quantity

860

Category

Construction Account book

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: Not stated
  • • Technical certifications/standards: Not specified; binding to standard 18-size book format
  • • Special clauses: Quantity variation up to 25% during and after contract; minimum 30 days for extended delivery
  • • Important eligibility criteria: GST registration, ITR, integrity pact, bank solvency for 3 years, last 3 years similar orders
  • • Warranty/AMC requirements: Not specified
  • • Penalty/Performance bonds: Not specified beyond blacklisting for fraud

Categories 9

OFFSET PRINTING DIARY INDUCTION MOTORS BOOK CONSTRUCTION BARRACK BOOK BINDING BINDING WORK PLASTIC CARD

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Location: Mumbai, Maharashtra 400002. Product/Service: bulk supply of office and revenue books including Construction Account books, Car Diaries, Handing Taking Over forms (100 pages each pad), Meter Reader Book (200 pages), Water/Electric registers, various Voucher Books (100–400 pages), Stock Ledger, Gate Pass triplicate books (pink/yellow/white), and related binding services. Estimated Value and EMD: not disclosed in data; 21 BOQ items indicate a wide-volume stationery back-office requirement. Context: standardized military provisioning for quarterly operations and housing/quarters administration. Key differentiator: extensive range of document books with triplicate colouring, multiple page counts, and binding across 18-size formats for Sasoon Complex Qtrs. Unique scope centers on bar-coded or form-structured records for internal audit readiness.

Technical Specifications & Requirements

  • Products/Categories: stationery books and vouchers in formats: 100-page pads, 200-page books, 300-page triplicate gate passes in pink/yellow/white, 400-page stock ledger/register, 18-size binding.
  • Delivery/Scope: supply to military facilities in Mumbai; binding and pad formats must align with standard 18-size book binding.
  • Quality/Standards: no explicit technical specs beyond format and page counts; bidders should infer standard stationery manufacturing tolerances and binding integrity.
  • Experience/Capabilities: suppliers must handle bulk orders and multi-item catalogues; ensure consistency across 21 items.
  • Pricing/Warantee: no specific warranty detailed; clause suggests firm delivery against extended quantities per option clause.

Terms, Conditions & Eligibility

  • EMD/Financials: EMD amount not specified; bidders must prepare as per policy.
  • GST/Tax: GST registration certificate required.
  • Documents: ITR (last year), Integrity Pact, Bank Solvency certificate (3 years validity), last 3 years of similar orders, Bank Mandate and canceled cheque.
  • Compliance: bids may be blacklisted for fraud; ensure authenticated documents.
  • Delivery/Pricing: Option Clause allows quantity variation up to 25% of bid/contracted quantity; delivery timeframes extend proportionally with minimum 30 days.
  • ATC: non-negotiable procurement terms; compliance with stated documents is mandatory.

Key Specifications

    • Product ranges: 21 items including: Handing Taking over form 100 pages, Meter Reader Book 200 Pages, Water and Electric Register 200 pages, Furniture Issue Voucher Book 100/200/300/400 pages, Stock Ledger/Indent Books 200–400 pages, Gate Pass Triplicate 300 pages (pink/yellow/white)
    • Page counts: 100, 200, 300, 400 pages as listed
    • Binding format: 18-size book binding requirement
    • Color variants: Gate Pass triplicates in pink, yellow, white
    • Delivery scope: to Mumbai (Sasoon Complex Qtrs implied), bulk-order handling

Terms & Conditions

  • 25% quantity variation rights for purchaser at contract placement and during currency

  • Delivery period adjustments based on quantity variation with minimum 30 days

  • Fraud risk: strict verification; potential permanent blacklist on non-compliance

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government terms and verify during bid submission

Delivery Schedule

Delivery period extends with quantity variations; minimum extension 30 days; base delivery period defined after original order

Penalties/Liquidated Damages

No explicit LD rate provided; dependent on contract terms and option clause execution

Bidder Eligibility

  • GST registration

  • ITR filed for last year

  • Integrity pact submission

  • Bank solvency certificate valid 3 years

  • Experience with last 3 years of similar orders

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Construction Account book Construction Account book 310 pieces genwkjlbso05 10
2 Car Diary Car Diary 100 pieces genwkjlbso05 10
3 Handing Taking over form 100 pages each pad Handing/Taking over form (100 pages each pad) 40 pieces genwkjlbso05 10
4 Handing Taking over form 100 pages each pad Vatsala Handing/Taking over form (100 pages each pad) (Vatsala) 30 pieces genwkjlbso05 10
5 Meter Reader Book 200 Pages Water and Electric Meter Reader Book (200Pages)(Water & Electric) 40 pieces genwkjlbso05 10
6 Furniture Issue Receipt Voucher 100 Pages for Sasoon complex qtrs Furniture Issue/Receipt Voucher (100 Pages) for Sasoon complex qtrs 35 pieces genwkjlbso05 10
7 Furniture Issue Receipt Voucher 100 Pages Furniture Issue/Receipt Voucher (100 Pages) 40 pieces genwkjlbso05 10
8 Revenue ledger Register 400 pages Revenue ledger Register 400 pages 10 pieces genwkjlbso05 10
9 Furniture Issue Voucher Book 200 Pages Furniture Issue Voucher Book (200 Pages) 30 pieces genwkjlbso05 10
10 Furniture Receipt Voucher Book 300 Pages Furniture Receipt Voucher Book (300 Pages) 20 pieces genwkjlbso05 10
11 Furniture Deposit Voucher Book 200 Pages Furniture Deposit Voucher Book (200 Pages) 20 pieces genwkjlbso05 10
12 Stock Indent Book 400 Pages Stock Indent Book (400 Pages) 20 pieces genwkjlbso05 10
13 Baby Indent Book 200 Pages Baby Indent Book (200 Pages) 20 pieces genwkjlbso05 10
14 Stock Ledger Book 400 Pages Stock Ledger Book (400 Pages) 20 pieces genwkjlbso05 10
15 Gate pass Book triplicate 300 pages each colour PinK, Yellow and white Gate pass Book triplicate 300 pages each colour (PinK, Yellow and white) 25 pieces genwkjlbso05 10
16 Barrack Damage voucher 100 Pages Barrack Damage voucher (100 Pages) 20 pieces genwkjlbso05 10
17 Deposit Register Deposit Register 40 pieces genwkjlbso05 10
18 MRO Book MRO Book 10 pieces genwkjlbso05 10
19 Complaint slip Book Complaint slip Book 5 pieces genwkjlbso05 10
20 ID Card printing ID Card printing 5 pieces genwkjlbso05 10
21 18 size book binding 18 size book binding 20 pieces genwkjlbso05 10

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Last year ITR

4

Integrity pact

5

Bank solvency certificate (3 years validity)

6

Last 3 years of similar order completion certificates

7

Bank Mandate form & canceled cheque

8

Technical bid documents (product range and binding specifications)

Frequently Asked Questions

How to bid for Indian Army stationery books tender in Mumbai 2025

Bidders must submit GST certificate, ITR, integrity pact, bank solvency certificate, and last 3 years of similar orders. Provide 3-year solvency proof and bank mandate; ensure 18-size binding capability and multi-page formats (100–400 pages). Delivery terms align with the option clause; confirm quantities prior to contract award.

What documents are required for Maharashtra army book procurement

Required documents include GST registration, PAN, last year ITR, integrity pact, bank solvency certificate (3 years validity), last 3 years of similar orders, Bank Mandate & canceled cheque, plus technical bid detailing product range and binding specs for 21 items.

What are the delivery terms for bulk book orders in Mumbai tender

Delivery terms allow a 25% quantity variation; extended delivery time equals (increased quantity / original quantity) × original delivery period with a minimum of 30 days. If original is shorter than 30 days, use the original; ensure adherence to binding specs and color variants.

What standards or certifications are required for this book tender in India

No explicit IS/ISO standard numbers are stated; bidders must ensure high-quality binding, 18-size format accuracy, and reliable page counts per item (100–400 pages). Compliance with integrity pact and financial verification is mandatory for eligibility.

How is EMD handled for Indian Army stationery bids in Mumbai

EMD details are not specified in the data; bidders should monitor tender communications for exact EMD amount and payment method and prepare funds accordingly to avoid disqualification upon bid submission.

What is the scope of items to be supplied under this Mumbai tender

Scope includes 21 item catalogues: various ledger, voucher, and register books with specified page counts (100, 200, 300, 400) and triplicate gate passes in pink/yellow/white; all items require consistent binding and packaging suitable for military facilities.

What are the eligibility criteria for last three years orders in this bid

Applicants must demonstrate completion of similar orders totaling at least the value of the current tender and present order certificates or CRACs; ensure bank solvency and statutory compliance; failure results in disqualification.