GEM

Cochin Shipyard Ltd Printing Consumables Tender India - Canon/HP Ink Cartridges, DesignJet Inks, 1-Year Warranty 2025

Posted

28 Oct 2025, 09:45 am

Deadline

07 Nov 2025, 10:00 am

Location

ERNAKULAM , KERALA

Progress

Issue28 Oct 2025, 09:45 am
AwardPending
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Quantity

32

Category

CANON 045 BLACK

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty certificates required at the time of delivery
  • • Option clause allows up to 25% quantity increase/decrease at contracted rates
  • • Delivery extension rule: minimum 30 days, extended proportional time calculation
  • • GST handling: actuals or applicable rates; GSTIN invoicing by consignee
  • • Data Sheet mismatch triggers bid rejection; 18-item BOQ scope
  • • Mandatory vendor documents: PAN, GSTIN, cancelled cheque, EFT mandate

Tender Overview

Cochin Shipyard Ltd invites bids for supply of printing consumables including Canon 045 ink cartridges and HP DesignJet ink cartridges (various colors), plus related maintenance items. Scope covers 18 items listed in the BOQ with supply-at-cost terms; the procurement emphasizes data sheets alignment, OEM warranty, and post-order quantity flexibility up to 25%. Delivery terms may extend up to 6 months post-order under the option clause, with minimum delivery performance discipline. Warranty: 1 year from final acceptance or after commissioning, with OEM certificates required at delivery. This tender is positioned under the Department of Public Enterprises and follows GeM-based Bid rules, with GST treatment and data-sheet verification critical to bid validity.

The procurement is oriented toward reliable, OEM-backed printing consumables including Canon 045 black/magenta/cyan/yellow and HP 746 cartridges for DesignJet, plus associated maintenance components (e.g., Canon CL 746XL, Toshiba T 2323P, HP 55A/16A/152X). The tender stresses accuracy of the Data Sheet against offered specifications and requires mandatory vendor documentation and EFT mandates. The 25% quantity option and extended delivery window are key commercial levers for bidders.

Technical Specifications & Requirements

  • Scope of supply: Only supply of Goods; data sheet must match offered product specifications; BOM alignment with 18 items in BOQ; data-sheet upload required.
  • Product categories: Canon 045 inks (black/m magenta/cyan/yellow), HP 746 ink cartridges (300 ml/yellow/magenta/cyan), chromatic red cartridges, maintenance and toner items (e.g., CANON CL 746XL, HP 55A/16A/152X).
  • Standards & warranties: OEM warranty certificates to be submitted; warranty period 1 year from final acceptance or post-installation completion; service/maintenance capability asserted.
  • Delivery & quantities: Option clause allows up to 25% quantity variation during contract; delivery period extensions governed by formula, with a minimum of 30 days.
  • GST & invoicing: GST reimbursement as actuals or applicable rates; GST invoice and GST portal payment confirmation to be uploaded; GSTIN of consignee to be used on invoices.
  • Post-order conditions: Buyer can postpone material supply up to 6 months after order finalisation; data-sheet mismatch may lead to bid rejection.
  • Data integrity: Data Sheet vs product parameters must be reconciled; incorrect parameters may disqualify.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders should prepare as per GeM norms.
  • Documents: Submit PAN Card, GSTIN, Cancelled Cheque, ** EFT Mandate** (certified by bank); OEM authorizations for brand-specific items; data-sheet and product datasheets uploaded.
  • GST handling: Applicable GST to be self-verified by bidders; reimbursement as per actuals or prevailing rate; invoicing aligned to GST compliance.
  • Delivery & postponement: Material supply delivery can be postponed by up to 6 months without extra cost; option clause permits increased quantity up to 25% at contracted rates.
  • Warranty & support: 1-year warranty from acceptance; OEM warranty certificates required at delivery; service and maintenance support capability promised.
  • Data integrity risk: Unexplained mismatches between Data Sheet and offered parameters may lead to rejection; ensure data-sheet accuracy prior to bid submission.

Key Specifications

  • Canon 045 black/magenta/cyan/yellow ink cartridges

  • HP 746 300 ml inks (MAGENTA, YELLOW, CYAN, BLACK) for DesignJet

  • Canon CL 746XL maintenance cartridge

  • Toshiba T 2323P black toner

  • HP 55A/HP 16A/HP 152X black cartridges

  • Chromatic red DesignJet ink cartridge

  • 18-item BOM referenced in BOQ

Terms & Conditions

  • 25% quantity variation allowed during contract

  • 1-year OEM warranty; certificates to be provided

  • GST treatment as actuals or applicable rates

  • Data Sheet alignment mandatory; mismatch leads to rejection

  • Post-order delivery postponement up to 6 months

Important Clauses

Payment Terms

GST invoicing by consignee; GST portal payment screenshot required; GST reimbursement as per actuals or applicable rates

Delivery Schedule

Delivery period as per order; extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days; option clause may extend up to original delivery period

Penalties/Liquidated Damages

Not specified in data; implied through delivery extension and performance under option clause

Bidder Eligibility

  • Must supply OEM-brand compatible consumables with warranty

  • Must upload OEM data sheets and certifications

  • Must meet GST and bank EFT mandate submission requirements

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CANON 045 BLACK CANON 045 BLACK 2 pieces sm_general_stores 30
2 CANON 045 MAGENTA CANON 045 MAGENTA 1 pieces sm_general_stores 30
3 CANON 045 CYAN CANON 045 CYAN 2 pieces sm_general_stores 30
4 CANON 045 YELLOW CANON 045 YELLOW 1 pieces sm_general_stores 30
5 HP 12A BLACK HP 12A BLACK 2 pieces sm_general_stores 30
6 HP 746 300 ML MAGENTA DESIGNJET INK CART HP 746 300 ML MAGENTA DESIGNJET INK CART 2 pieces sm_general_stores 30
7 HP 746 300 ML YELLOW DESIGNJET INK CARTR HP 746 300 ML YELLOW DESIGNJET INK CARTR 2 pieces sm_general_stores 30
8 HP 746 300 ML CYAN DESIGNJET INK CARTRID HP 746 300 ML CYAN DESIGNJET INK CARTRID 2 pieces sm_general_stores 30
9 HP 746 300 ML PHOTO BLACK DESIGNJET INK HP 746 300 ML PHOTO BLACK DESIGNJET INK 2 pieces sm_general_stores 30
10 HP 746 300 ML BLACK DESIGNJET INK CARTRI HP 746 300 ML BLACK DESIGNJET INK CARTRI 2 pieces sm_general_stores 30
11 HP 746 300 ML Chromatic red DESIGNJET INK CARTRI HP 746 300 ML Chromatic red DESIGNJET INK CARTRI 2 pieces sm_general_stores 30
12 CANON MC 30 MAINTENANCE CARTRIDGE CANON MC 30 MAINTENANCE CARTRIDGE 2 pieces sm_general_stores 30
13 TOSHIBA T 2323P BLACK TONER TOSHIBA T 2323P BLACK TONER 1 pieces sm_general_stores 30
14 HP 55A HP 55A 4 pieces sm_general_stores 30
15 HP 16A HP 16A 1 pieces sm_general_stores 30
16 HP 152X BLACK HP 152X BLACK 2 pieces sm_general_stores 30
17 CANON CL 746XL COLOUR CANON CL 746XL COLOUR 1 pieces sm_general_stores 30
18 CANON PG 745XL PGBK CANON PG 745XL PGBK 1 pieces sm_general_stores 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

Bank-certified EFT Mandate

5

Data Sheet of offered products

6

OEM authorization certificates

7

GST invoice copy and GST portal payment screenshot

8

Any relevant OEM warranty certificates

Frequently Asked Questions

How to bid for Cochin Shipyard printing consumables tender in 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and bank-certified EFT Mandate with the bid. Upload Data Sheets for Canon 045 and HP 746 inks, plus OEM authorizations. Ensure GST treatment aligns with actuals and that the data sheet precisely matches offered products; verify 1-year OEM warranty details.

What documents are required for the printing consumables bid in Kochi

Mandatory submissions include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheets for all offered items. OEM authorization certificates and warranty documents must accompany the bid. Invoices must reflect consignee GSTIN; upload GST portal payment confirmation as proof of GST compliance.

What are the technical specifications for Canon 045 and HP 746 cartridges in this tender

The tender requires Canon 045 black/magenta/cyan/yellow cartridges and HP DesignJet 746 300 ml inks (cyan, magenta, yellow, black) with corresponding maintenance items; data sheets must map to these SKUs; ensure OEM warranty certificates are provided at delivery; mismatches may lead to rejection.

When is delivery expected after order under the option clause for this bid

Delivery may be extended via the option clause up to 25% quantity change; the extension formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the base period depends on order finalisation; post-order postponement can be up to 6 months without extra cost.

What are the GST requirements and invoicing terms for this procurement

Bidders must invoice with consignee GSTIN; upload scanned GST invoice and GST portal payment confirmation on GeM; reimbursement will be based on actual GST or applicable rates, whichever is lower; ensure GST compliance for all offered items.

What warranty is provided for the supplied Canon/HP consumables in this tender

Warranty is 1 year from final acceptance or after commissioning, whichever occurs later. OEM warranty certificates must be submitted at delivery; seller must rectify any breakdown during the warranty period and provide installation, training, and maintenance support as part of scope.

What is the scope of supply and how many items are in the BOQ for this tender

Scope covers supply of goods only for 18 items listed in the BOQ; items include Canon 045 inks, HP 746 inks, maintenance cartridges, and related components; ensure Data Sheet alignment with the 18-item BOM and avoid mismatches to prevent bid rejection.