GEM

Maharashtra Planning Department ICT Lab Design Installation Maintenance Tender Ahmednagar 2025

Posted

17 Oct 2025, 08:34 pm

Deadline

01 Nov 2025, 05:00 pm

EMD

₹2,91,370

Location

AHMEDNAGAR , MAHARASHTRA

Progress

Issue17 Oct 2025, 08:34 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Maharashtra Planning Department seeks Design, Installation and Maintenance of an Educational ICT Lab, including hardware supply and installation, at multiple sites in Ahmednagar, Maharashtra 413201. Estimated EMD is ₹291,370, with delivery and installation to Ahilyanagar, Shrigonda, Sangamner, Akole, and surrounding areas. The project scope emphasizes ICT Lab setup, hardware installation, and ongoing maintenance under a single procurement. The contract allows a ±25% modification in quantity or duration at contract issuance and must ensure non-obsolescence and a minimum 2 years residual market life for included products. Unique aspects include robust cybersecurity assurances, OEM authorization, and dedicated service escalation procedures.

Technical Specifications & Requirements

  • Product/Service: Design, installation, and maintenance of Educational ICT Lab; supply and installation of hardware components as part of the lab setup.
  • Key checks: malware-free software/hardware (Malicious Code Certificate) and avoidance of end-of-life products.
  • Security/compliance: OEM authorization where applicable; certificate confirming no embedded malicious code and IPR protection.
  • Service commitments: Escalation matrix with direct OEM contact; dedicated toll-free support number.
  • Delivery scope: on-site delivery and installation at multiple district locations listed in terms.
  • EMD submission: DD acceptable, payable to District Planning Officer, Ahilyanagar.
  • Documentation: uploader must provide OEM authorization, service matrix, and proof of authorization with bid; hard copy DD delivery within 5 days of bid end.

Terms, Conditions & Eligibility

  • EMD: ₹291,370 (DD or online as per terms) and/or prescribed bank guarantee.
  • Eligibility: bidder must not be under liquidation or bankruptcy; must supply non-obsolete products with at least 2 years residual market life.
  • Compliance: provide Malicious Code Certificate; Manufacturer Authorization/Form with OEM details; escalation matrix and toll-free support.
  • Delivery/Installation: on-site at Ahilyanagar, Shrigonda, Sangamner, Akole; complete installation and commissioning if scope includes it.
  • Payment terms: as per ATC; ensure timely delivery and submission of required documents within 5 days of bid end.
  • Documentation: GST, PAN, experience proofs, financial statements, and OEM authorizations as applicable.

Key Specifications

  • Product/service names: Design, installation and maintenance of Educational ICT Lab; hardware supply and installation

  • Quantities/values: EMD ₹291,370; no BOQ items specified

  • Standards/certifications: Malicious Code Certificate; OEM authorization requirements

  • Delivery/installation locations: Ahilyanagar, Shrigonda, Sangamner, Akole (in Ahmednagar district)

  • Warranty/maintenance: not explicitly specified; service support escalation required

Terms & Conditions

  • EMD amount and acceptable submission method (DD or online) with proof

  • Quantity/duration adjustment up to 25% at contract issue and post-issuance

  • Mandatory Manufacturer Authorization and Malicious Code Certificate

  • On-site delivery and installation across multiple Ahmednagar locations

  • OEM service escalation matrix and toll-free support

  • Not-be-under-liquidation or bankruptcy; two-year residual market life requirement

Important Clauses

Payment Terms

EMD ₹291,370 via DD or online; DD to be delivered to the District Planning Officer Ahilyanagar with bid; hard copy to be delivered within 5 days of Bid End/Opening date

Delivery Schedule

On-site delivery and installation at Ahilyanagar, Shrigonda, Sangamner, Akole and other areas as per scope; contract quantity/duration can adjust up to 25% at issue

Penalties/Liquidated Damages

Not specified in ATC; ensure adherence to delivery and installation commitments and post-installation support per escalation matrix

Bidder Eligibility

  • Not under liquidation or bankruptcy; valid undertaking to this effect

  • Offer non-obsolete hardware with at least 2 years residual market life

  • Manufacturer Authorization where applicable and OEM service support readiness

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar ICT lab projects

4

Financial statements (audited if available)

5

EMD documents (DD or online payment proof)

6

Technical bid documents demonstrating design, installation and maintenance capabilities

7

OEM Manufacturer Authorization / Service provider authorization

8

Malicious Code Certificate

9

Escalation matrix for service support

10

Dedicated toll-free support contact details

Frequently Asked Questions

How to bid for the ICT lab tender in Ahmednagar 2025?

Bidders must submit EMD ₹291,370 via DD or online payment to the District Planning Officer Ahilyanagar, along with OEM authorization and Malicious Code Certificate. Include GST, PAN, financials, and experience proofs. Ensure non-obsolescence and provide escalation matrix for service. Delivery and installation to multiple Ahmednagar sites is required.

What documents are required for Ahmednagar ICT lab procurement?

Required documents include GST registration, PAN, audited financial statements, experience certificates for similar ICT labs, Manufacturer Authorization, Malicious Code Certificate, OEM service details, escalation matrix, and proof of EMD submission. Submit both online bid documents and hard-copy DD delivery within 5 days.

What are the technical compliance requirements for this tender?

Technical compliance requires non-obsolescence of items (minimum 2 years residual market life), Malware-free hardware/software certification (Malicious Code Certificate), and Manufacturer Authorization where applicable. Products must be current-market and OEM-supported with on-site installation capability at Ahmednagar locations.

When is the delivery deadline for hardware installation in Ahmednagar?

Delivery and on-site installation are expected across Ahilyanagar, Shrigonda, Sangamner, Akole, and nearby areas per scope. The ATC allows up to a 25% change in quantity or duration; ensure installation readiness and service support matrix at bid submission.

What is the EMD amount for the Ahmednagar ICT lab bid 2025?

EMD is ₹291,370 payable via Demand Draft or online payment to District Planning Officer Ahilyanagar. Proof of DD or payment must be uploaded with the bid, and the hard copy must reach within 5 days of Bid End/Opening date.

What OEM authorization requirements exist for bidders?

Bidders must provide Manufacturer Authorization/Form detailing OEM name, address, contact details, and service capability. If using authorized distributors, an OEM authorization certificate and detailed service escalation matrix are mandatory to qualify.

What are the payment terms for the ICT lab procurement?

Payment terms follow the buyer's ATC; typical terms include milestone-based or post-installation payment after acceptance. Ensure documentation aligns with EMD submission and installation completion proof; refer to the ATC for exact payment schedule.

How will service support be managed for the lab setup?

Bidders must provide a dedicated toll-free support line and an escalation matrix with contact numbers for service issues. OEM involvement is required for timely maintenance, with on-site resolution guaranteed by the service level commitments.

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