GEM

Indian Army Piston Ring Set and Related Engine Spare Parts Tender 2025 - IS BIS LICENCE 1 Year Warranty

Posted

25 Oct 2025, 12:32 pm

Deadline

04 Nov 2025, 01:00 pm

Location

BUDGAM , JAMMU & KASHMIR

Progress

Issue25 Oct 2025, 12:32 pm
AwardPending
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Quantity

40

Category

Piston ring Set

Bid Type

Two Packet Bid

Key Highlights

  • • Engine spare parts set including piston ring and related items for Indian Army procurement
  • • 25% quantity flex allowed during initial and extended delivery periods
  • • Mandatory BIS licence and type test certificates; OEM warranty certificates required
  • • 1-year warranty from final acceptance; on-site installation and commissioning support
  • • India-wide after-sales service network with local service centers
  • • Vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 9

FUEL FILTERS GENERATOR SPARE FUEL PUMP BLOW PIPE RING BUSH SEALING RING UPVC PIPE ENGINE PARTS

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: Engine and automotive spare parts including piston ring set, fuel pump, head gasket, oil filter assy, thrust washer, fuel/oil pipes, oil seal, air filter packing kit, exhaust pipe, nuts and bolts. Quantity/Value: 18 items listed (BOQ shows multiple line items with unspecified quantities). Location: India; delivery and installation at consignee locations per contract terms. Key differentiator: mandatory BIS/type test certificates and OEM warranty; 1-year warranty period from final acceptance or after commissioning. Context: Government defense body emphasizing after-sales service with established nationwide service centers. Unique aspects: 25% quantity option during contract and extended delivery logic if exercised.

Technical Specifications & Requirements

  • Certification requirements: BIS licence, type test certificate, and other certificates as per Product Specification.
  • Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery.
  • Service network: must have established installation, commissioning, training, troubleshooting and maintenance service groups in INDIA; service centers near consignee destinations to be uploaded.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (certified).
  • Delivery/option clause: Purchaser can increase quantity by up to 25% during contract; delivery time calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period with a minimum of 30 days.
  • ATC/Terms: Vendor code creation, sample submission within 5 days of bid start date at consignee location.

Terms, Conditions & Eligibility

  • EMD/financials: No explicit EMD amount provided in published data; bidders must comply with standard tender practice.
  • Delivery: Delivery period as per option clause; extended timelines may apply; baseline delivery starts after order date.
  • Documents: Submit PAN, GSTIN, cancelled cheque, EFT mandate; upload BIS/type test certificates; OEM authorizations as required.
  • Warranty & After-Sales: 1-year warranty; ensure responsive service with India-wide network.
  • Vendor Code Creation: Required documentary submissions with bid for registration; include bank and account details.
  • Misc: Accession to ATC clauses; adherence to all buyer-specified terms and quantity adjustments.

Key Specifications

  • Piston ring set

  • Fuel pump

  • Head gasket

  • Oil filter assembly

  • Thrust washer

  • Fuel pipe 19 into 19

  • Fuel pipe 17 into 19

  • Crank shaft oil seal

  • Air filter

  • Packing kit

  • Exhaust blow pipe

  • Nut bolt set

Terms & Conditions

  • Up to 25% quantity increase/decrease at contract and during currency at contracted rates

  • 1-year OEM warranty; provide warranty certificates at delivery

  • Documentation for vendor code creation including PAN, GSTIN, cancelled cheque, EFT mandate

  • Mandatory BIS/type test certificates and product-specific certificates

  • Sample submission within 5 days from bid start date at consignee location

Important Clauses

Payment Terms

Not explicitly defined in data; bidders must comply with standard government tender payment norms and provide bankDetails with EFT mandate

Delivery Schedule

Delivery period starts after order date; option clause may extend delivery time; minimum 30 days for extended period

Penalties/Liquidated Damages

Not specified in data; standard procurement may include LD for late delivery as per contract terms

Bidder Eligibility

  • Compliance with BIS/type test certification

  • Authorized to supply engine spare parts within India

  • Demonstrated service network for installation and after-sales support

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Piston ring Set Spares of Gen Set 15 KVA 2 nos tssoff 15
2 Fuel Pump Spares of Gen Set 15 KVA 2 nos tssoff 15
3 Head Gasket Spares of Gen Set 15 KVA 2 nos tssoff 15
4 Oil Filter Assy Spares of Gen Set 15 KVA 1 nos tssoff 15
5 Oil Filter Assy Spares of Gen Set 15 KVA 1 nos tssoff 15
6 Thurst Washer Spares of Gen Set 15 KVA 6 nos tssoff 15
7 Fuel Filter Spares of Gen Set 15 KVA 1 nos tssoff 15
8 CR Bush Spares of Gen Set 15 KVA 2 nos tssoff 15
9 Fuel Pipe 19 into 19 Spares of Gen Set 15 KVA 1 nos tssoff 15
10 Fuel Pipe 17 into 19 Spares of Gen Set 15 KVA 2 nos tssoff 15
11 Oil Pipe Spares of Gen Set 15 KVA 2 nos tssoff 15
12 Fuel Pipe Threeway Spares of Gen Set 15 KVA 1 nos tssoff 15
13 Hi Pressure Pipe Spares of Gen Set 15 KVA 2 nos tssoff 15
14 Crank Shaft Oil Seal Spares of Gen Set 15 KVA 2 nos tssoff 15
15 Air Filter Spares of Gen Set 15 KVA 1 nos tssoff 15
16 Packing Kit Spares of Gen Set 15 KVA 1 nos tssoff 15
17 Exhaust Blow Pipe Spares of Gen Set 15 KVA 1 nos tssoff 15
18 Nut Bolt Spares of Gen Set 15 KVA 10 nos tssoff 15

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

BIS licence and type test certificate

6

OEM authorization (if applicable)

7

Technical compliance certificates as per product specification

8

Experience certificates and financial statements (as applicable)

Frequently Asked Questions

How to bid for Indian Army engine spares tender in 2025 with BIS certificates?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; attach BIS licence and type test certificates; ensure OEM authorization if required and provide OEM warranty certificates at delivery. Include installation/maintenance capability documentation and service centers in INDIA.

What documents are required for vendor code creation in this procurement?

Provide PAN card, GSTIN, cancelled cheque, and EFT mandate certified by bank; ensure submission of BIS/type test certificates and OEM authorizations. Also include financial statements and experience certificates as applicable to establish eligibility.

What are the key technical specs for engine spare parts in this tender?

Specific part names include piston ring set, fuel pump, head gasket, oil filter assy, thrust washer, fuel/oil pipes, oil seal, air filter, packing kit, exhaust pipe, and related hardware. All must meet BIS/type test standards and OEM specifications as per Product Specification.

What is the delivery timeline and quantity adjustment clause for this tender?

Delivery period begins after order; quantity may be increased or decreased up to 25% during contract and currency at contracted rates; extended delivery time is calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period with minimum 30 days.

What warranty and after-sales service requirements accompany the supply contract?

A 1-year warranty from final acceptance or post-installation testing; OEM warranty certificates must be provided; establish service centers in INDIA and provide installation/training/troubleshooting support near consignee destinations.

What are the essential eligibility criteria for this defense tender in India?

Eligibility includes BIS/type test certifications, capability to supply engine spares, and a proven after-sales service network in INDIA; submit vendor code documents and ensure ability to meet delivery and warranty obligations as per ATC terms.

How to submit sample items and documentation for this Indian Army tender?

Provide sample items within 5 days from bid start date at the consignee location; upload BIS/type test certificates, OEM authorizations, and service capability details with the bid; ensure complete documentation for vendor code creation.

Where can bidders obtain service center and installation support details for this procurement?

Bidders must upload details of service centers near consignee destinations as part of the bid; ensure coverage across INDIA for installation, commissioning, training, and maintenance support per the warranty terms.