GEM

Hindustan Aeronautics Limited Base Oil and Cleaning Agents Tender Bangalore Karnataka 2025 - IS 550/ISO Standards & Demurrage Clauses

Posted

24 Oct 2025, 01:09 pm

Deadline

14 Nov 2025, 01:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue24 Oct 2025, 01:09 pm
AwardPending
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Quantity

112

Category

BASE OIL O PPM 400ML

Bid Type

Two Packet Bid

Key Highlights

  • • Hindustan Aeronautics Limited (HAL) procurement of base oils, standard oils, window cleaner, Hydranal reagents, and PMKIT — Bangalore, Karnataka
  • • 25% quantity variation enabled under the option clause during and post award at contracted rates
  • • Mandatory technical compliance sheet; non-compliant bids summarily rejected
  • • GST handling terms: GST payable as actuals or applicable rate, whichever is lower
  • • Demurrage at 0.5% of total contract value per day for unlifted items after 48 hours; disposal after 1 month
  • • Items to be supplied in original packing; packing material compliance required
  • • Vendor documents required: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 1

WINDOW

Tender Overview

Hindustan Aeronautics Limited (HAL), Department of Defence Production, invites bids for a range of lubricants and specialty chemicals including BASE OIL O PPM 400ML, STANDARD OIL variants (100 PPM 200ML, 900 PPM 200ML, 1 PPM 200ML, 5 PPM 200ML, 20 PPM 200ML, 50 PPM 200ML), WINDOW CLEANER 200ML, HYDRANAL COULOMAT OIL 100ML, HYDRANAL COULOMAT CG CATHOLYTE FOR COULOMETRIC KF 50ML, HYDRANAL WATER STD 0.1–10 X 4ML-100 PPM, HYDRANAL WATER STD 1.0–10 X 4ML-1000 PPM, and PMKIT - KFC CELL. The tender is located in BANGALORE, KARNATAKA with an implied rate contract scope and packing requirements. The BOQ lists 13 items, though detailed quantities are not disclosed. A key differentiator is the option clause allowing up to a 25% quantity variation during and after award, at contracted rates.

  • The documents require mandatory technical compliance and GST handling guidance, with demurrage penalties on rejected/delayed items.
  • The tender emphasizes original packing and GST considerations, and mandates submission of core vendor documents (PAN, GSTIN, cancelled cheque, EFT Mandate). HAL reserves rights on delivery timelines and extension under the option clause.

Technical Specifications & Requirements

  • Product categories include: BASE OIL O PPM 400ML, STANDARD OIL variants across multiple PPM levels and 200ML packs, WINDOW CLEANER 200ML, HYDRANAL series (OIL, CG CATHOLYTE, WATER STD variants), and PMKIT - KFC CELL.
  • Emphasis on packing integrity; items to be supplied in original packing material with packaging conformity.
  • No explicit technical performance metrics provided; bidders must attach a Technical Compliance Sheet confirming conformity to tender terms and product standards.
  • Additional terms: Demurrage at 0.5% of total contract value per day for unlifted items after 48 hours; destructive disposal after one month if not lifted.
  • GST compliance and vendor banking details (PAN, GSTIN, Cancelled Cheque, EFT Mandate) are required for bid submission.

Terms, Conditions & Eligibility

  • Option Clause allows Purchaser to increase/decrease quantity by up to 25% during contract; additional time calculated as (increased quantity/original quantity) × original delivery period with minimum 30 days.
  • Technical compliance is mandatory; bids lacking a Technical Compliance Sheet will be rejected. Contact the Senior Manager for clarifications.
  • Documentation: PAN card, GSTIN, Cancelled Cheque, EFT Mandate; GST payable per actuals or quoted rate, whichever is lower.
  • Demurrage penalties apply to rejected items if not lifted promptly; packing must be in original packaging. Delivery terms and extension periods follow the option clause rules and CONTRACT rates.
  • No tender date details are provided; bidders should ensure compliance with atc and corrigendum as applicable.

Key Specifications

  • Base oils: 400ML packaging in assorted PPM specifications

  • Standard oils: multiple PPM levels (100, 200, 200ML; 900, 200ML; 1 PPM 200ML; 5 PPM 200ML; 20 PPM 200ML; 50 PPM 200ML)

  • Window cleaner: 200ML

  • Hydranal series: COULOMAT OIL 100ML, CG CATHOLYTE KF 50ML, WATER STD 0.1-10 X 4ML-100 PPM, WATER STD 1.0-10 X 4ML-1000 PPM

  • PMKIT - KFC CELL

Terms & Conditions

  • 25% quantity variation during/after award at contracted rates

  • Mandatory technical compliance with attached compliance sheet

  • DEMURRAGE: 0.5% per day; disposal if not lifted within one month

Important Clauses

Payment Terms

GST payable per actuals or applicable rate; advance not specified; GST burden borne by bidder per terms

Delivery Schedule

Delivery period linked to last delivery order; option clause may extend period with minimum 30 days

Penalties/Liquidated Damages

Demurrage charges: 0.5% of total contract value per day for unlifted items; disposal after one month

Bidder Eligibility

  • Must submit mandatory Technical Compliance Sheet

  • PAN, GSTIN, Cancelled Cheque, EFT Mandate required

  • Compliance with GST terms and option clause for quantity variation

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BASE OIL O PPM 400ML BASE OIL O PPM 400ML 8 bottle ravishankar1966 60
2 STANDARD OIL - 100 PPM 200ML STANDARD OIL - 100 PPM 200ML 8 bottle ravishankar1966 60
3 STANDARD OIL - 900 PPM 200ML STANDARD OIL - 900 PPM 200ML 8 bottle ravishankar1966 60
4 STANDARD OIL -1 PPM 200ML STANDARD OIL -1 PPM 200ML 4 bottle ravishankar1966 60
5 STANDARD OIL - 5 PPM 200 ML STANDARD OIL - 5 PPM 200 ML 4 bottle ravishankar1966 60
6 STANDARD OIL - 20 PPM 200 ML STANDARD OIL - 20 PPM 200 ML 4 bottle ravishankar1966 60
7 STANDARD OIL - 50 PPM 200 ML STANDARD OIL - 50 PPM 200 ML 4 bottle ravishankar1966 60
8 WINDOW CLEANER 200 ML WINDOW CLEANER 200 ML 4 bottle ravishankar1966 60
9 HYDRANAL COULOMAT OIL - 100 ML HYDRANAL COULOMAT OIL - 100 ML 16 bottle ravishankar1966 60
10 HYDRANAL COULOMAT CG CATHOLYTE FOR COULOMETRIC KF -50ML HYDRANAL COULOMAT CG CATHOLYTE FOR COULOMETRIC KF -50ML 16 bottle ravishankar1966 60
11 HYDRANAL WATER STD 0.1- 10 X 4 ML-100 PPM HYDRANAL WATER STD 0.1- 10 X 4 ML-100 PPM 16 box ravishankar1966 60
12 HYDRANAL WATER STD 1.O - 10 X 4ML -1000PPM HYDRANAL WATER STD 1.O - 10 X 4ML -1000PPM 16 box ravishankar1966 60
13 PMKIT -KFC CELL PMKIT -KFC CELL -a) PTEE SLEEVESGJ14 - 3 Nos b) PTEE SLEEVESGJ29 - 1 No c) PTEE SLEEVESGJ19 - 1 No d) SILICON SEPTA -1 No e) Molecular SIEVE - 1 No 4 kit ravishankar1966 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Technical Compliance Sheet showing conformity to all listed product specifications

6

Any OEM authorization or supplier certifications relevant to base oils, solvents, and Hydranal reagents

7

ATC/Corrigendum compliance documents, if any

8

GST payment details and applicable GST rate information

Frequently Asked Questions

How to bid on HAL base oil and chemical tender in Bangalore 2025

Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, plus a Technical Compliance Sheet showing conformity to all product specifications. Ensure GST handling terms are understood, and include packing integrity details. The bid requires HAL’s option clause compliance for potential 25% quantity variation and adherence to demurrage terms.

What documents are required for HAL base oil procurement in Bangalore

Submit PAN card copy, GSTIN, Cancelled Cheque, EFT Mandate, and a Technical Compliance Sheet. Include any OEM authorizations and certifications relevant to base oils and Hydranal reagents. Ensure ATC/Corrigendum documents are attached if issued and VAT/GST specifics are clearly stated.

What are the technical specs for HAL Hydranal and window cleaner

Specs include Hydranal OIL 100ML, CG CATHOLYTE KF 50ML, and WATER STD variants in 0.1–10 and 1.0–10 with 4ML vials; window cleaner 200ML; all items to be in original packing. Provide a Technical Compliance Sheet confirming conformity to the listed product categories and packaging standards.

When is the delivery window and how does the 25% variation work

Delivery timelines start from the last delivery order date; the option clause allows up to 25% increase or decrease in quantity at contracted rates. If increased, delivery time = (additional quantity/original quantity) × original period, minimum 30 days; extension may apply to original delivery period.

What are the demurrage penalties in HAL tender 2025 Bangalore

Rejected/delivered items not lifted within 48 hours incur demurrage at 0.5% of total contract value per day; if not lifted within one month, items are destroyed with no claim admissible.

How to ensure GST compliance for HAL procurement in Karnataka

Bidder must determine applicable GST on their own; HAL will reimburse GST per actuals or at the quoted rate, whichever is lower. Include GSTIN details and GST calculations in bid documentation and maintain compliant invoicing.

What is required for packing and packaging in HAL oil tender

Items must be supplied in original packing material. Packing conformity must be demonstrated in Technical Compliance Sheet; ensure packaging withstands handling during transit and storage as per HAL guidelines.

What standards or certifications are expected for HAL base oil tender

While explicit IS/ISO standard references are not listed, bidders should provide certifications relevant to base oils and Hydranal reagents (OEM authorizations, quality management certificates) and attach any relevant compliance documents to support technical conformity.