GEM

Eastern Railway Portable Emergency Lighting System Tower with AC GenSet Tender Malda West Bengal 2025

Posted

25 Oct 2025, 07:17 pm

Deadline

04 Nov 2025, 08:00 pm

Location

MALDA , WEST BENGAL

Progress

Issue25 Oct 2025, 07:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM expectations: Dedicated service support and escalation matrix required
  • • Technical standards: Minimum generator rating, tower height, lumens, and colour temperature tolerances
  • • Special clauses: Quantity variation up to 25% with procurement at contracted rates
  • • Delivery: On-site delivery and commissioning at Bhagalpur coaching complex, Bihar
  • • Warranty/AMC: Service support terms imply ongoing maintenance obligation
  • • Penalties: Delivery-time calculations include minimum 30 days extension rule

Categories 3

EMERGENCY?LIGHT LIGHTING DIESEL GENERATORS

Tender Overview

The opportunity from Eastern Railway (Indian Railways) for a Portable Emergency Lighting System – Tower type with AC GenSet in Malda, West Bengal targets supply, installation, and commissioning capabilities. The scope centers on a mobile, tower-based lighting solution with an integrated generator. Key differentiators include on-site delivery at Bhagalpur, Bihar, and adherence to the specified tower, lighting, and generator characteristics. The contract contemplates potential quantity adjustments up to 25% during and after award, with delivery timelines linked to the original and extended delivery periods. The address for delivery and commissioning is the SSE/G/BHAGALPUR Coaching Complex facility. The bid also emphasizes dedicated service support channels and an escalation matrix, signaling a strong post-award support requirement. Unique aspects include the required combination of heavy-duty emergency lighting with a portable generator set and specific installation/commissioning expectations.

Technical Specifications & Requirements

  • Category: GENERIC: Generator set rating (minimum) and engine cylinder count; minimum continuous operating hours; generator fuel tank capacity (minimum) in litres; fuel type; minimum system lumens.
  • Category: TOWER CONSTRUCTION: Minimum tower height from base ground; material specification for telescopic/collapsible mast or vertical mast with light source.
  • Category: GENERATOR SET CONSTRUCTION: Type of mounting.
  • Category: LED LUMINAIRE CONSTRUCTION: Colour temperature tolerance (+/- 500K).
  • Category: LED LUMINAIRE CONSTRUCTION: Operating temperature range.
  • The terms also require delivery to Bhagalpur and compliance with service support provisions (dedicated/toll-free numbers and escalation matrix).

Terms, Conditions & Eligibility

  • Delivery terms: Quantities may increase by up to 25%, at contracted rates; delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Delivery location: SSE/G/BHAGALPUR, Coaching Complex, Bhagalpur-812002, Bihar; consignee contact: 9771424338.
  • Service support: Bidder/OEM must provide a dedicated toll-free service line and an escalation matrix.
  • EMD/Financials: EMD amount and exact bid security not disclosed in data; bidders should anticipate standard government EMD processes.
  • Documentation: Compliance with installation/commissioning responsibilities and post-sale support obligations as part of eligibility.

Key Specifications

    • Generator rating (minimum) in KVA
    • Engine cylinders
    • "Minimum continuous working hours"

  • -

Terms & Conditions

  • Quantity variation up to 25% with payment for increased quantity at contracted rates

  • Delivery and commissioning to SSE/G/BHAGALPUR, Bhagalpur, Bihar; consignee contact provided

  • Dedicated service support line and escalation matrix required from bidder/OEM

Important Clauses

Payment Terms

Payment terms are tied to delivery and commissioning milestones with potential adjustments for additional quantity.

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended periods apply per option clause with minimum 30 days.

Penalties/Liquidated Damages

Liquidated damages and penalties to be as per standard contract terms; details not disclosed in data.

Bidder Eligibility

  • Experience in supplying portable emergency lighting systems with generator integration

  • Ability to meet on-site delivery and commissioning requirements

  • Demonstrated service/support capabilities including toll-free line and escalation process

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Rating of Generator set (in KVA) (Minimum) 2.0 KVA
GENERIC Number of cylinder in the Engine 1 Cylinder
GENERIC Minimum continuous working hours 8 hours
GENERIC Gen set fuel tank capacity (Minimum) - in litres 7 litres
GENERIC Type of fuel Petrol
GENERIC Minimum System Lumens 80000, >80000
TOWER CONSTRUCTION Minimum height of Tower/Telescopic collapsible mast/Vertical Mast with light source (in meters from base ground level) 4
TOWER CONSTRUCTION Material of Tower/Telescopic collapsible mast /Vertical Mast Mild steel
GENERATOR SET CONSTRUCTION Type of mounting With trolley
LED LUMINAIRE CONSTRUCTION Colour temperature (+/-500K) 6000K
LED LUMINAIRE CONSTRUCTION Operating temperature range -10 deg C +50 deg C

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar portable emergency lighting systems

4

Financial statements (last 3 years)

5

EMD/Security deposit document (as applicable by purchaser)

6

Technical bid/compliance certificates

7

OEM authorizations or manufacturer provenance

Frequently Asked Questions

How to bid for portable emergency lighting system tender in Malda?

To bid for the Malda tender, assemble documentation including GST, PAN, experience certificates, and financials, plus OEM authorizations. Ensure compliance with the minimum generator rating, tower height, lumens, and colour temperature. Submit technical compliance and service support details along with EMD as applicable.

What documents are required for Eastern Railway lighting tower bid 2025?

Required documents include GST certificate, PAN card, last 3 years financials, experience certificates for similar projects, EMD documents, technical bid, and OEM authorization. Prepare installation and commissioning capability evidence and a toll-free service line commitment for post-sale support.

What are the technical standards for the LED luminaire in this tender?

The tender requires LED luminaires with a colour temperature tolerance of +/- 500K and an operating temperature range specified by the supplier. Ensure luminaires meet the stated lumens minimum and integrate with the tower-mounted generator system per the BOQ.

When is delivery expected for the Bhagalpur installation site?

Delivery timelines align with the original delivery order; optioned quantity increases may extend the period. The minimum extension is 30 days, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with extended delivery permissible up to the original period.

What payment terms apply to the portable lighting system contract?

Payment terms will reflect milestones tied to delivery and commissioning. While exact percentages are not disclosed, bidders should anticipate standard govt terms offering release upon successful installation and acceptance, subject to compliance with service support and warranty provisions.

What is the required service support arrangement for bidders?

Bidder/OEM must provide a dedicated toll-free service line and an escalation matrix for service support. This includes clear contact points and response times to handle on-site issues, with a defined process for rapid issue resolution post-installation.

Which site details are essential for on-site delivery and commissioning?

Delivery and commissioning must occur at SSE/G/BHAGALPUR, Administrative Building, Coaching Complex, Bhagalpur-812002, Bihar. Include consignee contact number 9771424338 and ensure the logistics plan accommodates large portable lighting towers and AC genset integration.