GEM

Employees Provident Fund Organisation Water Purification System Maintenance Tender 2025 India

Posted

31 Oct 2025, 10:31 am

Deadline

17 Nov 2025, 05:00 pm

Value

₹50,000

Location

KENDUJHAR , ODISHA

Progress

Issue31 Oct 2025, 10:31 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local office requirement: service provider must have an office in the state of the consignee
  • • Up to 3 water purification units covered under PACKAGE-3
  • • Estimated contract value: ₹50,000
  • • Quantity/duration flexibility: +/- 25% at contract issue and post-issue
  • • SOW attachment governs scope of basic servicing and maintenance
  • • No explicit EMD amount provided in data; verify in terms
  • • No specified technical standards; rely on standard maintenance practices

Tender Overview

Organization: Employees Provident Fund Organisation (EPFO). Product/Service: Annual maintenance services for water purification and conditioning system (Version 2) – potable water purifier with inbuilt water cooler; quantity up to 3 systems; PACKAGE-3 covers basic servicing. Estimated value: ₹50,000. Location: India; required local service provider office in the state of the consignee. This tender focuses on routine maintenance rather than replacement, with a flexible quantity clause up to +25% during contract issuance. The scope emphasizes service delivery, not large-scale procurement, and requires bidders to meet financial and operational prerequisites. A key differentiator is adherence to the buyer’s SOW attachment and the possibility of contract duration adjustments within specified limits.

Technical Specifications & Requirements

  • Product category: potable water purification and conditioning system maintenance, Version 2, including water cooler integration where applicable.
  • Scope details: basic servicing for up to 3 units; reference to PACKAGE-3 in the scope of work attachment.
  • Standards/Compliance: not specified in the data; bidders should align with routine maintenance standards and attach service SOW as per buyer attachment.
  • Delivery/Service Logistics: service provider must have an office in the state of the consignee; documentary evidence required.
  • Financials: Estimated value ₹50,000; EMD not explicitly stated.
  • Experience: bidders must comply with general eligibility (no liquidation, etc.), as per bid terms.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; ensure to verify in terms and conditions.
  • Delivery: Basic servicing with periodic maintenance; contract quantity/duration may be adjusted by 25%.
  • Payment: Not detailed in data; bidders should await further clarification in tender terms.
  • Documents: Bidder must submit proof of local office, financial solvency undertakings, and SOW attachment.
  • Warranty/Penalties: Not specified; consult SOW for any service-level penalties or warranties.
  • Eligibility: Non-liquidation, no court proceedings; upload undertaking with bid.

Key Specifications

  • Water purification system maintenance for Version 2 units

  • Up to 3 units covered under PACKAGE-3

  • Basic servicing scope as per attached SOW

  • Local office in consignee state required with documentary evidence

  • Estimated value ₹50,000; no explicit EMD listed

Terms & Conditions

  • Quantities may be adjusted by up to 25% at contract issue

  • Service provider must have a local office in the consignee state

  • Provide undertaking on financial standing; no liquidation or bankruptcy

Important Clauses

Payment Terms

Payment terms not specified in the provided data; bidders should consult official tender terms for timelines and milestone payments.

Delivery Schedule

Contract allows quantity/duration adjustments up to 25% at issue; post-issuance adjustments limited to 25%.

Penalties/Liquidated Damages

No LD details provided; refer to SOW attachment and terms for service-level penalties.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Local office in the state of the consignee with documentary evidence

  • Compliance with SOW attachment and maintenance service capability

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar maintenance contracts

4

Financial statements or solvency certificates

5

EMD submission proof (if required by terms)

6

Technical bid documents and compliance to SOW attachment

7

OEM authorization or service-provider authorization (if applicable)

Frequently Asked Questions

How to bid for EPFO water purification maintenance tender in 2025?

Bidders should review the SOW attachment, submit GST and PAN, provide financial solvency proof, and confirm local office in the consignee state. The package covers up to 3 units with basic servicing; ensure compliance with the 25% quantity/duration adjustment rule and include any OEM authorizations if applicable.

What documents are required for EPFO water purifier maintenance bid 2025?

Required documents include GST certificate, PAN card, experience certificates for similar maintenance projects, financial statements, EMD proof if mandated, technical bid and SOW compliance, and OEM/service-provider authorizations to demonstrate servicing capability and regional presence.

What is the estimated value and scope for the EPFO tender?

The estimated contract value is ₹50,000 for maintenance of potable water purification systems. Scope includes basic servicing for up to 3 units under PACKAGE-3, with potential quantity/duration adjustments up to 25% as permitted in terms.

What are the eligibility criteria for the EPFO maintenance tender?

Eligibility includes a non-liquidation status, no bankruptcies, and a valid bid with a declared undertaking. A local office in the consignee state is required, plus compliance with the SOW. Experience certificates for similar maintenance projects strengthen eligibility.

When is the delivery/servicing window for EPFO water purifier maintenance?

The tender allows service delivery within the contract, with potential quantity/duration adjustments up to 25% at issue. Specific calendar milestones must be confirmed in the final contract and SOW attachments.

What standards or certifications are needed for EPFO water system bids?

No explicit standards are listed in the provided data. Bidders should align with standard maintenance practices and attach the SOW compliance, OEM authorizations if available, and demonstrate service capability within the consignee state.