GEM

Indian Army Automotive Spare Parts Tender 2025 ISO 9001 Certified India

Posted

28 Oct 2025, 07:57 pm

Deadline

08 Nov 2025, 08:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue28 Oct 2025, 07:57 pm
AwardPending
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Quantity

24

Category

Clutch Plate

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • 21 automotive components including clutch plates, filters, hoses, and suspension parts
  • • Option to increase/decrease quantity up to 25% during contract and currency
  • • Advance sample approval: 2 samples due within 5 days of award
  • • Delivery timeline adjustments without liquidated damages if buyer delays approval
  • • EMD amount not disclosed in tender details
  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Bulk supply must match approved samples; deviations may trigger termination

Tender Overview

The Indian Army, Department Of Military Affairs, issues a tender for a broad range of automotive spare parts including clutch plates, hoses, filters, brake shoes, gaskets, suspension components, steering and related assemblies. The procurement covers 21 line items of critical automotive consumables and components intended for military vehicle maintenance. The contract contemplates a flexible quantity option of up to 25% more than the bid quantity, at contracted rates, and demands ISO 9001 certification from the bidder or the OEM. A pre-production advance sample process is required with 2 samples due within 5 days of contract award. The tender emphasizes adherence to approved sample specifications and potential non-conformity handling, with LD/termination options if deviations occur.

Technical Specifications & Requirements

  • The seller must provide ISO 9001 certification (Clause 4) for the bidder or OEM.
  • The tender includes 21 automotive component items (e.g., clutch plates, brake shoes, filters, O rings, cyl head gaskets, ball joints, fuel and air filters, fuel pumps/motors, speedometer cables, and other line items).
  • Quantity and unit details are not disclosed in the BoQ; the contract allows a 25% quantity variation during placement and currency of the contract.
  • A two-sample advance approval is mandatory within 5 days of award, with modification lists provided within 5 days if required, and bulk supply aligned to approved samples.
  • If approval is delayed by the buyer, the delivery period is rescheduled without LD; major deviations may trigger fresh samples or termination.
  • A standard vendor code creation process requires documented PAN, GSTIN, cancelled cheque, and EFT mandate.

Terms, Conditions & Eligibility

  • EMD amount is not disclosed in the tender details.
  • The purchaser reserves the right to increase/decrease quantity by up to 25% at contract placement and during the currency of the contract at contracted rates.
  • Delivery period adjustments apply as per the option clause, with a minimum extension of 30 days to accommodate increased quantity.
  • Required documentation for bid submission includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • ISO 9001 certification is mandatory for bidders or OEMs, ensuring process quality controls.
  • Bulk supply must conform to approved samples; failure to comply may lead to terminations or requirement of fresh samples.

Key Specifications

  • Product names: clutch plates, hoses, brake shoes, O rings, case seals, filters, fuel filter, air filter, oil filter, fuel motor, speedometer cable, ball joints, master cylinder kit, pivot bush, rear suspension bush, brake components

  • Standards: ISO 9001 certified supplier or OEM

  • Quantity variation: up to 25% at contract award and during currency

  • Sample requirement: 2 advance samples within 5 days of award

  • Delivery terms: extended delivery without LD if buyer delays sample approval

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • EMD amount not disclosed; bid must include standard financial documents

  • Quantity can vary by up to 25% during and after contract

  • ISO 9001 certification required; OEM acceptable

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms and verify during bid submission

Delivery Schedule

Delivery period may be adjusted based on option clause; minimum 30 days extension for increased quantity

Penalties/Liquidated Damages

Not specified; termination possible for major deviations from approved samples

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Ability to supply automotive spare parts including clutch plates, filters, and related components

  • Compliance with PAN, GSTIN, and EFT mandate documentation

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Clutch Plate Clutch Plate 1 nos hemant6002 15
2 Hose Pipe Inlet Filter Hose Pipe Inlet Filter 1 nos hemant6002 15
3 Brake Shoe Set Brake Shoe Set 1 nos hemant6002 15
4 O ring Case O ring Case 1 nos hemant6002 15
5 Hose Warm Air Hose Warm Air 1 nos hemant6002 15
6 Cyl Head Gasket Cyl Head Gasket 1 nos hemant6002 15
7 Towing Hook Towing Hook 1 nos hemant6002 15
8 Assy Rear Suspension Bush Assy Rear Suspension Bush 1 nos hemant6002 15
9 Assy rbr bush lower link Assy rbr bush lower link 1 nos hemant6002 15
10 Assy Ball Joint Upper Wishbon Assy Ball Joint Upper Wishbon 1 set hemant6002 15
11 Assy Ball Joints Lower Assy Ball Joints Lower 1 set hemant6002 15
12 End Set End Set 1 set hemant6002 15
13 Master Cyl assy Kit Master Cyl assy Kit 1 set hemant6002 15
14 Kit Pad Assy front Kit Pad Assy front 1 set hemant6002 15
15 Assy Pivot bush upper Wishbon Assy Pivot bush upper Wishbon 1 set hemant6002 15
16 Relay Relay 2 nos hemant6002 15
17 Fuel filter Fuel filter 1 nos hemant6002 15
18 Air filter Air filter 1 nos hemant6002 15
19 Oil Filter Oil Filter 2 nos hemant6002 15
20 Fuel Motor Fuel Motor 1 nos hemant6002 15
21 Speedometer Cable Speedometer Cable 2 nos hemant6002 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate letter certified by bank

5

ISO 9001 certification ( bidder or OEM )

6

Any OEM authorization or manufacturer capability documents

7

Experience certificates for automotive component supply (if available)

Frequently Asked Questions

How to bid for the Indian Army automotive spare parts tender in India 2025?

Bidders must be ISO 9001 certified (bidder or OEM) and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include 2 advance samples within 5 days of award and align bulk supply to approved samples. Prepare documentation for 21 item categories including clutch plates and filters, with quantity variation up to 25%.

What documents are required for submission in the Indian Army tender 2025?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, ISO 9001 certification, OEM authorizations if applicable, and any experience certificates for automotive component supply. Ensure supplier code creation details are complete before bid submission.

What is the scope of quantity variation in this tender?

The buyer reserves the right to increase or decrease the quantity up to 25% of the bid quantity at contract placement and during contract currency at contracted rates. This applies to both initial orders and extended supply periods.

What are the key technical requirements for the automotive parts?

Key requirements include 21 listed automotive components (clutch plates, hoses, filters, O rings, gaskets, ball joints, suspension parts). Suppliers must provide ISO 9001 certified processes and ensure samples meet contract specifications before bulk manufacturing.

When are advance samples due after award in this tender?

Two advance samples must be submitted within 5 days of contract award. The buyer will approve or list required modifications within 5 days of receiving the samples; bulk supply must follow the approved sample.

What delivery terms apply if the buyer delays sample approval?

If buyer delays approval, the delivery period is reset without liquidated damages for the delay period. This ensures vendors are not penalized for buyer-side delays during sample validation.

Is there any minimum certification requirement for suppliers?

Yes, vendors must hold ISO 9001 certification, either in the bidder's name or the OEM's name, to participate in the Indian Army automotive parts tender.

What is required for vendor code creation in this tender?

Bidders must submit PAN, GSTIN, cancelled cheque, and an EFT mandate certified by the bank as part of the vendor code creation process, enabling electronic payments and contract execution.