Directorate Of Medical Education Tamil Nadu 3 Part Automated Hematology Analyzer Tender Coimbatore 2025
Bid Publish Date
22-Oct-2025, 4:38 pm
Bid End Date
12-Nov-2025, 5:00 pm
Location
Progress
Tender Overview
The Directorate Of Medical Education, under the Tamil Nadu Health and Family Welfare Department, seeks a 3 Part Automated Hematology Analyzer (V2) (Q2) for the Coimbatore, Tamil Nadu facility. The bid covers Supply, Installation, Testing and Commissioning with OEM authorized support. Key differentiators include multi-channel WBC/RBC/PLT histograms, advanced calibration, NABH-calibration readiness, and MDR 2017 compliance. The vendor must ensure direct India presence for after-sales service and complete lifecycle support including spares for 10 years. This opportunity targets government procurement in Tamil Nadu with strict MDR and IS standards adoption.
Technical Specifications & Requirements
- Three histograms for WBC, RBC, and PLT; MID%, MTD#, and Gran%/Gran# analyses required.
- Throughput: specify max samples/hour; include direct capillary blood aspiration and sample modes.
- Measurement methods: WBC, Hb, RBC, hematology parameters with MCV calculation; automatic start/stop, and auto dilution where applicable.
- Data management: HIS/LIS interface, local/remote storage, USB ports, external PC requirements, and workload recording.
- Power: UPS rating, backup time, and power supply type; auto-cleaning and probe wipe features.
- Accessories: consumables with ≥2/3 shelf life, two sets of tubings, reagents with 1-year expiry, calibrated controls, and spares with part numbers.
- Certifications: MDR 2017 compliance, drug license as applicable, electrical safety, NABH calibration certificates, and test reports for each batch.
Terms, Conditions & Eligibility
- EMD and exact turnover criteria as per buyer terms; OEM and bidder turnover compliance required.
- Scope includes installation, commissioning and training; OEM must have direct service presence in India.
- Option to extend delivery for up to 25% quantity; delivery periods computed with minimum 30 days.
- Warranty options may supersede catalogue warranty when bid-specified; after-sales toll-free support must be available.
- Documentation: mandatory certifications, licenses and test reports at bid submission and with supplies.
- Local calibration procedures, maintenance manuals in English, and NABH-compliant calibration certificates must be provided.
Key Specifications
-
Three histograms for WBC, RBC, PLT
-
Throughput: either provide samples/hour value
-
Hb, MCV direct measurement capability
-
WBC/RBC/PLT linearity data
-
IS/ISO/ MDR compliance documentation
-
Auto start/stop, auto dilution, auto cleaning
-
HIS/LIS interface and data export features
-
Power UPS rating and backup time
-
Consumables sufficiency: 2/3 shelf life
-
Direct capillary blood aspiration capability
-
OEM direct service center in India
-
10-year spares availability
Terms & Conditions
-
Option to increase quantity by 25% at contract, with corresponding delivery time adjustment
-
Supply scope includes installation, testing, commissioning; training post-supply
-
OEM turnover and bidder turnover criteria based on last 3 financial years
Important Clauses
Payment Terms
To be as per bid; terms may include advance, milestone payments and final acceptance payments per delivery/completion
Delivery Schedule
Delivery period to commence from order date; extension rules apply for additional quantity with minimum 30 days
Penalties/Liquidated Damages
LDs may be applicable for delays; exact rate to be specified in the bid document
Bidder Eligibility
-
OEM must have direct presence or approved service center in India
-
Minimum turnover criteria for OEM and bidder as per bid document
-
Evidence of MDR 2017 certifications and test reports per batch
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
18
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
3 Part Automated Hematology Analyzer (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-8500518.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates
Audited financial statements for last 3 years
EMD submission document
Technical bid documents
OEM authorization / Authorized Seller certificate
MDR 2017 compliance certificates
Electrical safety certificates
NABH calibration certificates
Drug license (where applicable)
Service center presence proof in India
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Product Description | 3 Part Automated Hematology Analyzer |
| PRODUCT INFORMATION | Type of Configuration | Bench top |
| PRODUCT INFORMATION | Type of system offered | Closed system |
| PRODUCT INFORMATION | Type of Automation | Fully Automatic |
| PRODUCT INFORMATION | Automatic Start Up,shut down and sample analysis | Yes |
| PRODUCT INFORMATION | Analysis principle | Based on principle of counting and sizing |
| PRODUCT INFORMATION | Multi channel analysis for better resolution | Yes |
| PRODUCT INFORMATION | Type of cell counting | 3 Part WBC Differential |
| PRODUCT INFORMATION | Testing mode selection available | CBC Mode |
| PRODUCT INFORMATION | Analysis available | WBC, Lymph#, Lymph%, Granulocytes #, Granulocytes%, Mixed #, Mixed%, RBC, HGB, HCT, MCV, PCV, MCH, MCHC, RDW-SD, RDW-CV, PLT, MPV, PDW-SD, PDW-CV, PCT, PLCR, P-LCC, WBC, LYMPH#, LYMPH% MID#, MID%, GRAN#, GRAN%, RBC, HGB, HCT, MCV, RDW-CV, RDW-SD, MCH, MCHC, PLT, MPV, PCT, PDW, P-LCR |
| PRODUCT INFORMATION | Should have three histograms of WBC, RBC, PLT | Yes |
| PRODUCT INFORMATION | MID% analysis | No, Yes |
| PRODUCT INFORMATION | MTD# analysis | No, Yes |
| PRODUCT INFORMATION | Gran% analysis | Yes |
| PRODUCT INFORMATION | Gran# analysis | Yes |
| PRODUCT INFORMATION | Analysis method for WBC | Electrical Impedance |
| PRODUCT INFORMATION | Method for platelet measurement | Electrical Impedance |
| PRODUCT INFORMATION | RBC Measurement method | Electrical Impedance |
| PRODUCT INFORMATION | Hb measurement | Cyanide free Colorimetry |
| PRODUCT INFORMATION | Types of modes of running sample | Open vial, Capillary, Pre dilute |
| PRODUCT INFORMATION | Maximum sample aspiration volume needed in any of modes | Less than 50 µl |
| PRODUCT INFORMATION | Minimum sample volume required | 20 µl or less |
| PRODUCT INFORMATION | Throughput capacity of analyser in (samples/ hour) | 50-60 |
| PRODUCT INFORMATION | Linearity of Platelet | 0 to 300 * 10³ cells/ micro litres |
| PRODUCT INFORMATION | RBC Linearity | 0 to 8 x 10^6 per micro litre or more |
| PRODUCT INFORMATION | Hemoglobin linearity | 0 to 25 gm per litre |
| PRODUCT INFORMATION | WBC linearity | 0 to 3000 * 10³ cells/ micro litres |
| PRODUCT INFORMATION | Analyses time for cytopenic samples | Yes |
| PRODUCT INFORMATION | Directly measures MCV | Yes |
| PRODUCT INFORMATION | Time taken by the analyser to produce the test results (Analysis time) in seconds | 40-60 |
| PRODUCT INFORMATION | Availability of Auto dilution | Yes |
| PRODUCT INFORMATION | Types of reagents | 1 Hemolyzing Reagent,1 Diluent,1 Cleansing Solution |
| PRODUCT INFORMATION | Quality assurance system with calibration and controls | Yes |
| PRODUCT INFORMATION | Quality control programs | Atleast 3 |
| PRODUCT INFORMATION | Type of Calibration | Both (automatic and manual) |
| PRODUCT INFORMATION | Direct aspiration for capillary blood from finger prick | No, Yes |
| PRODUCT INFORMATION | Floating discriminator for platelets and RBC counting for reliable RBC and PLT data | Yes |
| PRODUCT INFORMATION | Automatic probe wipe | Yes |
| PRODUCT INFORMATION | Separate diluting nozzles for RBC and WBC | Yes |
| PRODUCT INFORMATION | Double bathing mechanism | Yes |
| PRODUCT INFORMATION | Automatic electric clog removal | Yes |
| DATA MANAGEMENT AND DISPLAY | Type of data management | Inbuilt system |
| DATA MANAGEMENT AND DISPLAY | Display | LCD, LED Or higher |
| DATA MANAGEMENT AND DISPLAY | Inbuilt monitor size in inches | More than 5 |
| DATA MANAGEMENT AND DISPLAY | PC Monitor size (When PC provided externally) | NA (if Inbuilt system) |
| DATA MANAGEMENT AND DISPLAY | PC hard disk | NA |
| DATA MANAGEMENT AND DISPLAY | RAM capacity of PC System | NA (if no PC provided) |
| DATA MANAGEMENT AND DISPLAY | Processor | NA |
| DATA MANAGEMENT AND DISPLAY | HIS/LIS Interface | Ethernet, HL7 |
| DATA MANAGEMENT AND DISPLAY | Type of external storage | USB |
| DATA MANAGEMENT AND DISPLAY | Number of USB Port | 2, 4 |
| DATA MANAGEMENT AND DISPLAY | Data management systems | Provide histograms in display and print |
| DATA MANAGEMENT AND DISPLAY | Facility for user defined flagging | Yes |
| DATA MANAGEMENT AND DISPLAY | Type of user Interface or data entry | All three (touchscreen, handheld barcode reader facility and manual) |
| DATA MANAGEMENT AND DISPLAY | Database capability of storing sets of results and graphics | ≥ 2000 to 5000, ≥ 50000 |
| DATA MANAGEMENT AND DISPLAY | Facility for workload recording | Yes |
| DATA MANAGEMENT AND DISPLAY | Auto stop function in event of unacceptable control data | Yes, Not Available |
| DATA MANAGEMENT AND DISPLAY | Ability to transmit results to host computer | Yes |
| DATA MANAGEMENT AND DISPLAY | Have auto cleaning function in the analyser’s software | Yes |
| DATA MANAGEMENT AND DISPLAY | Type of printer unit | Inbuilt |
| DATA MANAGEMENT AND DISPLAY | Printer type | Thermal Printer |
| POWER REQUIREMENTS | Type of power supply | 230-240 VAC,50-60 Hz |
| POWER REQUIREMENTS | Power Backup facility | Yes |
| POWER REQUIREMENTS | Type of UPS | Online, Offline |
| POWER REQUIREMENTS | Rating of UPS in KVA | 1 |
| POWER REQUIREMENTS | Back up time in minutes | 15, 30, 60, 120 Or higher |
| Accessories, spare parts and consumables | Offered equipment unit to be supplied with sufficient consumables (with at least 2/3rd of total shelf life) required for, sufficient to carry out haematological testing of samples | 1000 |
| Accessories, spare parts and consumables | Two set of all tubings | Yes |
| Accessories, spare parts and consumables | Reagent expiry time should be minimum of 1 year | Yes |
| Accessories, spare parts and consumables | Alerts for operator for level of reagents and to empty waste when indicated | Yes |
| Accessories, spare parts and consumables | Availability of micro capillary adapter | Yes |
| Accessories, spare parts and consumables | Operating temperature and humidity | Capable of operating continuously in ambient temperature of 15 to 35 deg C and relative humidity of 15 to 85% in ideal circumstances |
| CERTIFICATION AND REPORTS | Compliance to Medical Device Rules (MDR) 2017 as amended till date | Yes |
| CERTIFICATION AND REPORTS | Availability of valid drug license for the product issued from the competent authority defined under Drugs and Cosmetic Act 1940 and Rules made there under as amended till date | Yes |
| CERTIFICATION AND REPORTS | Manufacturing unit certification | ISO:13485 (Latest) |
| CERTIFICATION AND REPORTS | Availability of Test Report for each supplied batch/product as per Medical Device Rules (MDR) 2017 as amended till date | Yes |
| CERTIFICATION AND REPORTS | Electrical Safety Standards | IEC/EN 60601-1 or equivalent BIS Standard |
| CERTIFICATION AND REPORTS | Submission of all necessary certifications, licenses and test reports to the buyer at the time of bid submission and/or along with supplies as per buyer requirement | Yes |
| WARRANTY | Warranty in years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) | 3, 5 Or higher |
| Miscellaneous Parameters | User/Technical/Maintenance manuals to be supplied in English in hard and soft copy | Yes |
| Miscellaneous Parameters | Details of equipments and procedures required for local calibration and routine maintenance to be supplied and advanced maintenance task documentation also to be furnished | Yes |
| Miscellaneous Parameters | List of important spares and accessories, with their part numbers to be supplied to the buyer at the time of supplying the equipment | Yes |
| Miscellaneous Parameters | The Principal Manufacturer must have direct Presence/approved service center In India | Yes |
| Miscellaneous Parameters | OEM/Reseller shall ensure uninterrupted availability of all spares for 10 years | Yes |
| Miscellaneous Parameters | Availability of toll free facility for technical support maintened by OEM or authorized agencies | Yes |
| Miscellaneous Parameters | Installation and demonstration of equipment and training to be provided after completing supplies before acceptance | Yes |
| Miscellaneous Parameters | Calibration certificates as per NABH requirement | Yes |
| Miscellaneous Parameters | Time to attend breakdown calls | within 48 hrs |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the hematology analyzer tender in Coimbatore Tamil Nadu 2025
Bidders must submit GST, PAN, audited financial statements for the last 3 years, OEM authorization, MDR 2017 compliance certificates, and test reports. Include installation, testing, commissioning plan with timeline, and UPS/power specifications. Ensure direct Indian service presence and 10-year spares availability.
What documents are required for the 3 part analyzer bid in Tamil Nadu
Required documents include EMD submission proof, bid security, technical bid with specifications alignment to histograms and analytical methods, MDR certificates, drug license where applicable, and NABH-calibration certificates. Also provide service center details and after-sales support commitments.
What are the technical specifications for the hematology analyzer in this tender
Key specs include three histograms for WBC, RBC, PLT; MID%, MTD#, Gran%, Gran# analyses; Hb and MCV measurement, auto start/stop, multi-channel analysis, LIS/HIS interface, and auto dilution; ensure 85-120 seconds analysis time and adequate throughput per hour.
When is the delivery deadline and option for quantity changes in this bid
Delivery terms allow up to 25% quantity variation with extended delivery time; minimum extension is computed as (additional quantity/original quantity) × original delivery period, but not less than 30 days; delivery begins after order date.
What standards and certifications must the hematology analyzer meet in Tamil Nadu
The instrument must comply with MDR 2017 (as amended), Electrical Safety Standards, NABH calibration certificates, and drug license compliance where applicable; the supplier must provide batch test reports and ensure IS/NABH compatible calibration procedures.
What maintenance and spare parts support is required for the supplier
Supplier must provide two sets of consumables with ≥2/3 shelf life, 10-year spare parts availability, toll-free technical support, local calibration procedures, and installation training; OEM service center must be active in India for after-sales support.
What is required for data management and integration with hospital systems
The analyzer must offer HIS/LIS interface, data storage capabilities, USB connectivity, external PC integration, workload recording, result transmission to host computer, and inbuilt printer with appropriate driver compatibility.