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Panchayat & Rural Development Department Madhya Pradesh SMART CLASS EQUIPMENT Tender 2025 ISO & BIS Compliant

Bid Publish Date

23-Oct-2025, 9:08 am

Bid End Date

03-Nov-2025, 9:00 am

Location

REWA , MADHYA PRADESH
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Progress

Issue23-Oct-2025, 9:08 am
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Categories 3

EQUIPMENT SMART CLASS SOFTWARE

Tender Overview

The procurement is issued by the Madhya Pradesh Panchayat and Rural Development Department for SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3) in Madhya Pradesh, India. The package covers the supply and installation of interactive classroom hardware (interactive boards, projectors, speakers, UPS, central controller) along with preloaded digital e-learning software and multilingual support. It includes installation of networking cabling, fittings, commissioning, and on-site demonstration, plus a training period. Unique elements include OEM/ seller support duration and the potential for on-site training, ensuring a complete classroom deployment with demonstration at buyer premises. The scope emphasizes integrated hardware and software delivery with installation, and post-purchase support from the OEM. This tender targets educational institutions seeking standardized, classroom-ready SMART BIO content delivery and assessment tools under a structured procurement framework.

Technical Specifications & Requirements

  • Product category: BASIC INFORMATION – Digital E-Learning solution; Equipment: Interactive Board, Projector, Speakers, UPS, Central Controller, Software Suite.
  • On-site installation: cabling, fixtures, commissioning, and demonstration included at buyer premises.
  • Hardware details: Interactive board with surface material, touch interface; Projector with native resolution, brightness, throw ratio; UPS with voltage rating, battery AH, and 10% overload tolerance; Central controller with built‑in provisions; Mini computer and CPU specifics to be confirmed.
  • Software: Digital E-Learning software with multilingual UI, deployment method, content features, and reporting; IIT/board alignment and subject coverage specified; OEM support for updates and training window.
  • Compliance and warranty: BIS CRS Meity registration for projector; warranty terms for projector, speakers, UPS, and batteries; OEM warranty and service terms; installation and training duration to be negotiated with supplier.
  • Delivery context: complete package including networking and demonstration; samples and technical specification submission required at office prior to award.

Terms, Conditions & Eligibility

  • Delivery terms: option to adjust quantity up to +25% during contract at contracted rates; delivery period linked to original order dates with minimum 30 days extension.
  • Documentation: ISO 9001:2015 certificate, GST certificate, MSME turnover when applicable; product samples and detailed specifications to be uploaded with tender documents.
  • Eligibility criteria: demonstrated capability to supply integrated hardware+software classroom solutions; on-site installation experience; support from OEM for duration specified; compliance with Meity BIS registration where applicable.
  • Evaluation: bidder to provide demonstration and installation plan; on-site training provision; compliance with mandatory terms and demonstration of product in office.

Key Specifications

  • Digital E Learning software with multilingual UI and deployment method

  • Interactive Board with surface material, aspect ratio, touch interface and built-in speakers

  • Projector with native resolution, brightness, throw ratio range, and lamp life

  • UPS with specified KVA rating, transformer type, battery AH, backup time, and overload tolerance

  • Central Controller with available provisions for integrated control

  • Minimum training at site and after-sales support duration from OEM

  • BIS Registration under CRS of Meity for projector

  • Warranty periods for projector, speakers, UPS, and batteries

  • Included accessories: standard wall mounting provisions and connectivity ports

Terms & Conditions

  • EMD amount not specified in data; bidders should confirm at issue stage and prepare bid security accordingly

  • Delivery window contingent on original delivery order with 25% quantity variation provision

  • Sample submission and on-site installation demonstration are mandatory for eligibility

Important Clauses

Payment Terms

Terms to be confirmed; typically milestone-based payments aligned to delivery and acceptance

Delivery Schedule

Delivery period linked to original delivery order with potential extension for increased quantity; minimum 30 days, proportional calculation

Penalties/Liquidated Damages

LD details not provided; standard practice includes penalties for late delivery and non-conformance

Bidder Eligibility

  • Experience in supplying integrated SMART CLASSroom hardware with software

  • On-site installation capability and demonstration readiness

  • OEM-authorized service/support for the proposed products

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)

Authority Records

PANCHAYAT AND RURAL DEVELOPMENT DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 3

GeM-Bidding-8501654.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Type of Digital E Learning solution Smart Class With Digital Contents Software
BASIC INFORMATION Equipment Supplied in the offered product are Digital Contents Software, CPU, Interactive Board, Projector, Speaker, UPS, Central Control, Mini Computer, Digital Contents Software, CPU, Interactive Board , Projector, Speaker, PA System, Online UPS, Central Control, Mini Computer, Operating systems as applicable, Pre loaded latest version of MS Office and Anti virus for each CPU/each Mini computer and Portable fire extinguisher, Water purifiers (as per buyer requirements) Class room desking/seating as per buyer drawings and specifications
BASIC INFORMATION Installation alongwith supply of necessary items for networking , cabling, fitting/fixtures, Commissioning and Demonstration of the offered product by the seller at buyer premises A smart classroom setup by installation of all supplied hardware with proper networking and cabling, Installation of educational content, Demonstration of functional operation of smart class set up, A smart classroom setup by installation of all supplied hardware with proper Installation of educational content, Demonstration of functional operation of smart class set up including Network cabling work, Electrification with ISI cabling from power distribution points to UPS and to interactive panel and other related equipment, supply and installation of the portable fire extinguisher ABC Type 4 Kg or higher as per IS specn.
BASIC INFORMATION No of days Training Provided at Site upto to 5
BASIC INFORMATION Number of Years upto which Support is available from OEM / Seller 2
CPU CPU (Hint:- Select NA if not applicable ) Intel Core I5
CPU Processor Generation 8th
CPU RAM (GB) 8
CPU RAM upgradable upto (GB) 8, 16
CPU Hard Disk Capacity (GB) 1000
CPU Hard Disk Upgradable upto (GB) 1000, 2000
CPU Operating Systems preloaded/supplied alongwith CPU Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, DOS
CPU No of USB 2-0 Ports (Nos) 1
CPU No of USB 3-0 Ports (Nos) 1
CPU Ports/Components are available/supplied along with CPU VGA Port, LAN Port, Keyboard, Mouse /Track Pad
Mini Computer Processor of Mini Computer (Hint:- Select NA if not applicable ) NA
Mini Computer Number of bits of the processor 32
Mini Computer RAM(GB) 1
Mini Computer Operating Systems preloaded/supplied along with CPU Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux
Mini Computer No of USB 2-0 Ports 1
Mini Computer No of USB 3-0 Ports 1
Mini Computer Ports/Components are available/supplied along with Mini computer VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB Power 5V input, Wifi, Broadcom BCM2837, Keyboard, Mouse /Track Pad, VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wi-Fi, Broadcom BCM2837, Micro USB Power 5V input, Wireless Keyboard, Wireless Mouse /Track Pad, and with inbuilt camera and mic
INTERACTIVE BOARD Diagonal size of Interactive Board in inches Hint:- Select NA if not applicable ) 72
INTERACTIVE BOARD Surface material of Boards Ceramic Steel Surface
INTERACTIVE BOARD Board Aspect Ratio 16:9
INTERACTIVE BOARD Touch interface Touch sensitive, pen driven, Touch sensitive as well as pen driven
INTERACTIVE BOARD Touch Technology Resistive, Electromagnetic, Infrared, Ultra sonic, Capacitive, Optical, Anoto
INTERACTIVE BOARD Response time ( in milli seconds) Less than 1
INTERACTIVE BOARD In built Speakers No
INTERACTIVE BOARD Provision for wall mounting No
INTERACTIVE BOARD Standard Accessories to be supplied Cordless Pen, USB Extender Hub 8 Meters, All connecting Cables and accessories to be supplied along with the Board, Installation Kit to be supplied alongwith the Board, Operating and Installation Manual
INTERACTIVE BOARD Warranty of Interactive Board (in years) 1
PROJECTOR Type of Projector (Hint:- Select NA if not applicable ) LCD
PROJECTOR Projection Method (Hint:- Select NA if not applicable ) Front, Rear
PROJECTOR Type of Lens Standard Throw, Ultra Short Throw, Short Throw
PROJECTOR Native Resolution 640 × 480
PROJECTOR Brightness (Lumens) 3600
PROJECTOR Zoom 1.1x, 1.2x, 1.5x, 2x
PROJECTOR Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) 1.1
PROJECTOR Highest range of Throw Ratio Hint :- For example select 2:2 for highest range for Throw ratio 1:4 to 2:2) 1.5
PROJECTOR Aspect Ratio 4:3
PROJECTOR Projection Lamp UHP
PROJECTOR Minimum Life of projection Lamp (In Normal Mode) (Hours) 2000
PROJECTOR Integrated Devices with projector are 1. Lamp Hour Counter, 2.Video Compatibility, 3.Inbuilt Speaker, 4.HDMI/DVI Port, 5. Analog RGB In Port, 6. Analog RGB Out Port, 7.Audio In, 8.Audio Out, 9. Video In, 10.Storage Media Port (USB- Type A ), 11.WiFi Availabilty, 12. LAN Connectivity, 13. 3D Ready, Remote control for projector
PROJECTOR BIS Registration under CRS of Meity No
PROJECTOR Warranty of the projector in years 1
SPEAKERS Rating of speakers in Wattage (Hint:- Select NA if not applicable ) 10
SPEAKERS Number of Speakers NA
SPEAKERS Speaker Type NA
SPEAKERS Amplification Method NA
SPEAKERS If Powered , Amplifier Class NA
SPEAKERS Configuration NA
SPEAKERS Connectors XLR (Male), XLR (Female), 3.5mm, RCA Pin, USB, SpeakON, 1/4 Inch (6.35mm), Stripped Cable Socket
SPEAKERS Warranty of speaker in Years NA
UPS Type of UPS offered Offline
UPS Rating of UPS in KVA NA
UPS Technology NA
UPS Type of transformer NA
UPS Rated Output (Volt) NA
UPS Inverter Efficiency NA
UPS Load power factor NA
UPS UPS can withstand 10% Overload for the time in minutes NA
UPS Type of battery in scope of supply NA
UPS Backup time (Minutes) NA
UPS Rated Ampere Hour (AH) of the offered battery in AH 65
UPS Number of batteries are in scope of supply 1
UPS Input (Voltage range) NA
UPS Protection provided in the UPS are 1. Short circuit protection, 2.Over voltage protection, 3. Under voltage protection, 4. Over load protection, 5. Battery protection
UPS Warranty for UPS (Years) NA
UPS Movable trolly for Batteries NA
UPS Warranty for battery in years NA
UPS Degree of Protection of UPS NA
CENTRAL CONTROL Central Controller NA
CENTRAL CONTROL Provisions available in controller are System On/off, PC on/off, Projector on/off, Volume control keys, External PC input, VGA input
SOFTWARE Level (Class) for Digital E Leraning software offered (Hint:- Select NA if not applicable ) 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12
SOFTWARE Name of the Educational Board for which software is Applicable CBSE, ICSE, State Boards
SOFTWARE Name of the Subjects for Digital E Learning Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, AI content with Assessment
SOFTWARE Multilingual User Interface supported by the offered product English
SOFTWARE Method of Depolyment Online, Offline, Desktop, Mobile, Tablets, Virtual, Server
SOFTWARE Contents Features of the software 1. Contents are clearly represented, structured and accurate, 2. Contents are accessible with good response time, 3.Availability of different learning approaches, 4. The voice of Male and Female experts are available in Indian accent., 5. Allow user to add additional content like Image, Videos, Audio files, Documents, PDF Files etc. as learning aids
SOFTWARE Reports Features of the Software 1. Provision for Academic progress monitoring tabular report, 2. Provision for Academic progress monitroing graphical report, 3.Provision for Quiz tabular report, 4. Provision for Quiz graphical report, 5.Provision for User wise content upload Tabular Report, 6. Provision for User wise content upoload Graphical report, 7.Provision for Subject wise,class wise and teacher wise usage report of each topic, 8.Provision forReport Export to pdf feature
SOFTWARE Features Related to Questions 1.Provision for Teachers Prepare & Add Lesson Planning Feature, 2.Provision for MCQ Type Quiz Subject wise, 3. Provision for MCQ Type Quiz Chapter wise, 4. Provision for MCQ Type Inline Quiz Content wise, 5.Board question paper for atleast last 10 years, 6. Interactive Games, 7.Goods and effective graphics, and animations based on imaginative analogies, 8. Short animations/videos to cater child attention span, 9. Chapter wise summary
SOFTWARE Miscellaneous Features of the software 1.Incorporate E-books especially of CBSE/NCERT, 2.Teacher/student can stop at any point and restart after a pause from the same point in the topic.All modules is having pause; play, fast forward,index, assessment and rewind facilities., 3. Search feature with multilingual support, 4. Product help and FAQ feature, 5. Tracking and Assessment, 6. Provision for Start Learning Session from last studied feature, 7. Adding Bookmarks, 8. Adding own resources
SOFTWARE Provision for Role Supported 1. Admin, 2. Subject Matter Export (SME), 3. Teacher, 4. Student, 5. Parent

Required Documents

1

GST registration

2

PAN card

3

Experience certificates for similar SMART CLASS deployments

4

Financial statements demonstrating stability

5

ISO 9001:2015 certificate (if applicable)

6

MSME certificate (if applicable)

7

OEM authorization/Partnership certificates

8

BIS CRS Meity registration evidence for projector (if applicable)

9

Product sample and full specifications uploaded with tender

10

Technical bid documents detailing deployment, warranty, and service terms

Financial Results

Rank Seller Price Item
L1
SHRI MARUTI ASSOCIATE(MII)   Under PMA
Item Categories : SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE
L2
TRADEINDIA MARKETPLACE   Under PMA
Item Categories : SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE
L3
MAHADEV TRADERS   Under PMA
Item Categories : SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE
L4
Vindhya Power Enterprises   Under PMA
Item Categories : SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE
L5
AASHU TRADERS   Under PMA
Item Categories : SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for smart classroom tender in Madhya Pradesh 2025?

Bidders should prepare GST and PAN, ISO 9001/ MSME certificates if applicable, and OEM authorizations. Submit product samples with detailed specifications, on-site installation plan, and a demonstration schedule. Ensure compliance with BIS CRS Meity registration for projectors and provide technical life-cycle support from the OEM.

What documents are required for MP smart class equipment bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, OEM authorization, and ISO 9001:2015 where available. Also upload product samples and complete technical bid detailing deployment, warranty, and service terms.

What are the technical specifications for interactive boards and projectors?

Expect interactive boards with surface material, touch interface, and built‑in speakers. Projectors should specify native resolution, brightness in lumens, throw ratio range, lamp life, and wall-mount compatibility. BIS CRS registration may apply to the projector components, with warranty terms for each device.

What are the delivery terms for quantity variations in MP tender?

The purchaser may increase/decrease quantity up to 25% at contracted rates. Delivery period starts from the last date of the original order; additional time is calculated as (extra quantity/original quantity) × original period, with a minimum of 30 days.

What are the OEM support and training requirements in this MP tender?

Suppliers must outline number of training days, on-site training schedule, and the duration of OEM/seller support post-installation. Training at site and ongoing software updates from the OEM are essential components of the bid.

What is needed for BOM and sample submission in MP smart classroom bid?

Submit a detailed bill of materials for all hardware and software components, including model numbers, specifications, and warranties. Include sample hardware and the software deployment package for evaluation during tender submission.

How is BIS registration relevant to MP projector components?

BIS CRS of Meity registration for projector components may be required; bidders should confirm projector compliance and provide BIS/CRS documentation in the tender submission to ensure eligibility.

What deployment and post-sale support assurances are expected?

Bidders must provide on-site installation and commissioning, a detailed training plan, and post-sale support duration from the OEM. Warranty terms should cover all hardware components, and service terms must include response times and spare part availability.

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