GEM

DGNCC Procurement of Name Plates, Stamps, Office Accessories in Hyderabad 2025 with 25% Option Clause and AMC Terms

Bid Publish Date

28-Oct-2025, 5:01 pm

Bid End Date

07-Nov-2025, 6:00 pm

Bid Opening Date

07-Nov-2025, 6:30 pm

Location

HYDERABAD , TELANGANA

Progress

Issue28-Oct-2025, 5:01 pm
AwardPending
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Quantity

23

Category

Name plate

Bid Type

Two Packet Bid

Categories 3

ELECTRICAL KETTLE DUSTBIN PLASTIC CARD

Tender Overview

The Director General Of National Cadet Corps (DGNCC) invites bids in Hyderabad, Telangana for a diversified set of office provisioning items including name plates, self inking stamps, scroll boards, water dispensers, tea kettles, dustbins, visiting card printing, photo frames, wooden cupboards, and related accessories. The procurement targets a multi-item supply with a single contract structure, incorporating a 25% quantity variation right and a delivery timeline tied to the original delivery period extended proportionally. Bidders should note the requirement for a functional service capability, and post-warranty AMC potential up to 1% of contract value annually.

Technical Specifications & Requirements

  • Items span administrative and office support categories: name plates, self-inking stamps, scroll boards, AC-related items, water dispensers, dustbins, visiting card printing, photo frames, wooden furniture, electric kettles, telephones, tea cups, and related accessories.
  • No explicit performance specs provided; emphasis on supplier capability, service centers, and post-warranty AMC. The option clause allows up to 25% quantity changes at contracted rates. Service centers must be established in the state of each consignee location or within 30 days of award. EMD details and exact item quantities are not disclosed.
  • Warranty and AMC: 1-year AMC option at <= 1% of contract price per annum; potential for buyer to sign an AMC for preventive maintenance. Large emphasis on ongoing support and service delivery readiness.

Terms, Conditions & Eligibility

  • Delivery terms include the option to scale quantity by 25% at contract rates, with delivery extensions calculated per specified formula and minimum 30 days.
  • Required submissions include PAN, GSTIN, cancelled cheque, EFT mandate; audited turnover certificates or CA/Cost Accountant certificate for turnover; evidence of a functional service centre or timeline to establish one within 30 days post-award.
  • Financial and certificate documentation is mandatory; non-submission risks rejection. Turnover criteria require three-year average turnover data; service availability in the state of consignees; post-warranty AMC availability at 1% annual rate. The tender prioritizes compliance with atc/corrigendum and certificate uploads.

Key Specifications

  • Product/service names: name plates, self inking stamps, scroll boards, water dispensers, dustbins, visiting card printing, photo frames, wooden cupboards, electric kettles, telephones, tea cups.

  • Estimated value/EMD: Not disclosed in data; emphasis on turnover documentation and service capability.

  • Category/type: office supplies and basic furniture with related accessories; onsite/offsite warranty requirements depending on item.

  • Delivery/installation: extended delivery period formula with minimum 30 days; service centre in each consignee state or 30 days post-award.

  • Quality/standards: no explicit IS/ISO stated; emphasis on AMC option and post-warranty service.

Bidder Eligibility

  • Functional service capability in Telangana state or ability to establish within 30 days

  • Three-year average turnover as specified in bid document with audit/cca certificate

  • PAN and GST compliance with valid registrations

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Name plate 9 x 14 inch name plate with officer name stickering and with Designation of the officer as per demand 1 pieces pncocg 15
2 Self inking stamp Name of the officer with the designation and our office name as per our sample 1 pieces pncocg 15
3 Scroll board stickering Gold stickering on the board with date and year as per demand 1 pieces pncocg 15
4 AC 2 Ton air conditioner 3 Star BEE Rating energy savings upto 15 percent Copper Energy efficient, best in class cooling with easy maintenance. Air Circulation 635 CFM Auto Air Swing Air Flow Direction 4 Way Anti bacteria Filter Dust Filter 110 cm x 31 cm x 23.9 cm approx size Sleep Mode Auto adjusts the temperature to ensure comfort during your sleep 1 pieces pncocg 15
5 Water dispencere Water dispencer heavy duty water dispencer with hot cold and normal water supply Floor Standing RO Compatible LED indicators white in colour with water water container and easy use Cooling Capacity 10 Litres Hour Heating Capacity 5 Litres Hour 1 pieces pncocg 15
6 Calling bell calling bell with 48 different music and instalation at our office with a assurity that will not get connected to other officer room high quility of plastic with easy use 2 pieces pncocg 15
7 In and out tray Wooden tray legal size with good finish as per demand with holder on one side teak wood for holding of approx 1500 sheets heavy duty for office use 1 pieces pncocg 15
8 Ac gas reffling RC 32 gas reffiling of ac at the site with the seller own equipments 1 pieces pncocg 15
9 Dustbin Plastic dustbin of 20 ltrs with high quility thickness for office use with out any design as per demand 3 pieces pncocg 15
10 Visiting card printing Officer visiting card 100 pcs box with name and designation and specific language demand as per officer choice 1 pieces pncocg 15
11 Photo frame 12 inch x 12 inch frtame withj thick glass and hook to hang on the wall with hard back cover as per demand gold and black frame of min half inch as per demand 2 pieces pncocg 15
12 Telephone digital Digital phone as per officer demand with high quility calling and connecting with WIFi system of office for office use 1 pieces pncocg 15
13 Tea cup Set of 6 pcs cups bowl china with flower desine as per office use of 200 ml with handle as per office use 1 pieces pncocg 15
14 Wooden cupboard 2 feet x 4.5 feel dark brown finish with 3 doors and lock with 2 keys and min of 6 inch handle with magnet to all doors min of 2 feet depth with preference on one eand and regular cupboard of 2 door 5 pieces pncocg 15
15 Electric Kettle 1.5 ltrs kettle with good grip and min of 3 mtr wire with easy use 1300 W Material Stainless Steel as per demand 1 pieces pncocg 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

Proof of functional Service Centre or timeline to establish within 30 days

7

Certificate uploads as per bid document and ATC/Corrigendum

8

Any OEM authorization or technical compliance certificates

Frequently Asked Questions

How to bid for the DGNCC Hyderabad tender 2025 office supplies

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and turnover certificates; provide evidence of a functional service centre in Telangana or a 30-day establishment plan. The bid permits a 25% quantity variation at contract rates, with delivery time adjusted accordingly.

What documents are required for submission in this tender

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, turnover certificates (audited or CA/Cost Accountant), service centre proof, and any OEM authorizations as per ATC/Corrigendum; ensure all certificates are uploaded to avoid bid rejection.

What is the delivery extension formula for quantity changes

Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the purchaser may extend the period within the original delivery timeframe when applying the option clause.

What is the AMC terms after warranty in this procurement

After the 1-year warranty, the supplier must offer AMC at up to 1% of the contract price per year for preventive maintenance; the buyer reserves the right to enter into an AMC agreement for continued support.

Are there specific standards or certifications required for items

The tender data does not specify IS/ISO standards; emphasis is on service capability, warranty/AMC terms, and timely delivery; bidders should ensure all mandatory certificates per ATC are provided.

What is the scope of items covered in this tender

Scope includes name plates, self inking stamps, scroll boards, water dispensers, dustbins, visiting card printing, photo frames, wooden cupboards, electric kettles, telephones, tea cups, and related office accessories, as listed in the vendor category.

When will the bidding period and delivery start

Start dates are not disclosed in the data; bidders should monitor the tender portal for notification; delivery periods commence from the last date of the original delivery order, adjusted by the option clause.

What is the eligibility criteria for turnover in this tender

The bidder must show a minimum average annual turnover over the last three years, validated by audited balance sheets or CA/Cost Accountant certificates; if the company is younger than three years, turnover is calculated on completed years post-incorporation.