GEM

Southern Railway Outsourcing of Non Core Maintenance of Batteries, Lights & Fans in Non-AC Coaches at MAQ & Shoranur Depot, Dakshina Kannada Karnataka 2025

Posted

18 Oct 2025, 01:09 pm

Deadline

11 Nov 2025, 01:00 pm

EMD

₹2,15,600

Value

₹1,31,01,984

Location

DAKSHINA KANNADA , KARNATAKA

Progress

Issue18 Oct 2025, 01:09 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

Southern Railway, a division of Indian Railways, seeks an external service provider for outsourcing non-core activities: maintenance of batteries, lights & fans and their cleaning in non-AC coaches at MAQ & Shoranur Depot, spanning a period of two years in the Dakshina Kannada, Karnataka region (PIN 574109). Estimated contract value is ₹13,101,984.00 with an EMD of ₹215,600.00. Tender provisions include a flexible quantity/duration option of up to 25%, and multiple acceptable forms for EMD and performance security (DD, FDR, BC) with hard-copy delivery within 5 days of bid end/opening. The BOQ contains zero items, signaling a pure services outsourcing scope, contingent on bid evaluation and contract award. This opportunity requires compliance with vendor certificates, timely delivery, and post-award performance safeguards. A distinctive feature is the structured EMD/PBG submission framework and acceptance of PBG alternatives per GeM terms.

Key Specifications

  • Scope: outsourcing of non-core activities for maintenance of batteries, lights & fans and cleaning in non-AC coaches

  • Location: MAQ & Shoranur Depot, Dakshina Kannada, Karnataka 574109

  • Contract duration: 2 years; estimated value ₹13,101,984.00; EMD ₹215,600.00

  • EMD submission options: DD/FDR/BC; delivery within 5 days; hard copy to be provided

Terms & Conditions

  • EMD amount ₹215,600; payment terms not detailed

  • Contract quantity/duration adjustable up to 25%

  • Delivery/compliance required with all certificates and documents

Important Clauses

Payment Terms

No explicit payment terms published; standard govt practice applies; ensure EMD submitted via allowed modes and post-award security accepted.

Delivery Schedule

Two-year service contract; no milestone-based delivery details provided in data; adjust per depot requirements.

Penalties/Liquidated Damages

No LD specified in data; look for explicit LD in contract and GeM Terms.

Bidder Eligibility

  • Evidence of prior experience in provisioning non-core maintenance services for railway coaches

  • Valid GST registration and PAN; compliant financial statements

  • Capability to furnish EMD via DD/FDR/BC and post-award security substitution

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar coach maintenance)

4

Financial statements (last 3 years)

5

EMD submission proof (DD/FDR/BC)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Any applicable certifications/qualifications

Frequently Asked Questions

How to bid for Southern Railway non-core services tender in Karnataka 2025

Bidders must meet eligibility criteria, submit EMD ₹215,600 via DD/BC/FDR payable at Olavakkode, and upload all required certificates. The contract spans two years for maintenance of batteries, lights & fans in non-AC coaches at MAQ & Shoranur Depot. Ensure physical copies reach within five days of bid end/opening and comply with GeM terms.

What documents are required for this railway maintenance tender in Karnataka

Submit GST certificate, PAN, three-year financial statements, experience certificates for similar railway maintenance, EMD proof, technical bid documents, and any OEM authorizations. Ensure all certificates are uploaded; hard copies must be delivered within five days of bid end/opening per terms.

What are the EMD submission options for this Southern Railway bid in 2025

EMD can be provided as Account Payee Demand Draft to Sr.DFM/PGT, or as Fixed Deposit Receipt in the bidder’s name, or as Banker’s Cheque, payable at Olavakkode. Scanned proof must be uploaded with the bid and hard copies delivered within five days after bid end.

What is the contract duration and scope for the MAQ Shoranur depot tender

The contract covers outsourcing of non-core activities for maintenance of batteries, lights & fans and cleaning in non-AC coaches at MAQ and Shoranur Depot for a period of two years; BOQ contains zero items indicating service-only scope with depot-specific requirements.

What are the key compliance and certificate requirements for this railway tender

Bid must include all required certificates; missing documents lead to rejection. Acceptable EMD forms include DD, FDR, or BC. Post-award security can be substituted with DD or FDR; original documents must be provided within 15 days of award, and all terms align with GeM regulations.

Are there quantity adjustments allowed in this railway services tender

Yes, there is a 25% adjustment window for contract quantity or duration either before or after contract issuance; once awarded, changes remain limited to 25% as per the clause, and bidders must accept revised terms if triggered.