GEM

Zilla Parishad Palghar Maharashtra Repair, Maintenance & Installation Tender 2025 - 25% Quantity Flexibility & Service Support

Posted

27 Oct 2025, 03:36 pm

Deadline

06 Nov 2025, 04:00 pm

Location

THANE , MAHARASHTRA

Progress

Issue27 Oct 2025, 03:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

VEGETABLES AND FRUITS

Tender Overview

The tender is issued by the Zilla Parishad, Palghar, Maharashtra, for the repair, maintenance, and installation of plant/system equipment under a Grampanchayat and school rain harvesting project. The opportunity references a flexible option clause allowing up to 25% variation in contract quantity or duration. A dedicated service/support line must be maintained by the bidder or OEM. The buyer reserves discretionary acceptance and the right to reject bids, with penalties for frivolous complaints and non-compliance. The scope appears to cover multiple sites under the Palghar district, though exact locations are not specified. This award process emphasizes bidder qualification and strict adherence to bid documents, with emphasis on professional ethics and past performance measures.

Technical Specifications & Requirements

  • Option Clause: contract quantity/duration may be increased up to 25% at contract issue and post-issuance.
  • Service & Support: bidder or OEM must provide a dedicated toll-free service telephone line.
  • ATC Clauses: acceptance, rejection rights, and penalties for delays or non-performance are stated.
  • Bid Documentation: bidders must upload all certificates/documents requested; missing documents risk rejection.
  • Right of Award: buyer can award whole or part of tender, or reject all bids without compensation claims.
  • Ethics & Past Performance: stringent expectations on professional conduct and prior satisfactory performance.
  • General Clause: no automatic entitlement to the lowest bid; examination of all bidding documents is required.

Terms, Conditions & Eligibility

  • EMD/Financials: specific EMD amount is not provided; bidders should expect standard bid security terms.
  • Delivery & Activation: no explicit dates; bidders must align with contract terms when issued.
  • Liability: compensation not guaranteed; tender reserves sole discretion on acceptance.
  • Disqualification: frivolous or canvassing conduct can lead to debarment up to 2 years.
  • Documentation: ensure submission of all required certificates and OEM authorizations as applicable.
  • Support & Warranty: dedicated service support is required; terms for warranty or AMC should be verified in the bid documents.
  • Compliance: bidders must examine instructions and specifications; non-substantial responsiveness may lead to rejection.

Key Specifications

  • Product/service names: Repair, Maintenance, and Installation of Plant/Systems/Equipments

  • Estimated value: Not specified

  • Quantity: Not specified; contract quantity may vary by up to 25%

  • Experience: Not specified; emphasis on past performance per ATC

  • Standards/Compliance: Not specified in data; verify in bid package

  • Delivery: Not specified; to be defined in contract

  • Warranty/AMC: Not specified; check contract terms

Terms & Conditions

  • Key Term 1: Option Clause allows ±25% quantity/duration variation

  • Key Term 2: Dedicated toll-free service support required

  • Key Term 3: Right of acceptance/rejection at sole discretion

Important Clauses

Payment Terms

Not specified in data; verify in contract and bid documents

Delivery Schedule

Not specified in data; check issued contract for timelines

Penalties/Liquidated Damages

Penalties referenced in ATC; exact LD rate not provided here

Bidder Eligibility

  • Eligibility requires uploading required documents per ATC and Corrigendum

  • Past performance evidence may be assessed for credibility

  • Dedicated support capability (toll-free number) required

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit submissions

6

Technical bid documents

7

OEM authorizations (where applicable)

8

Certificates referenced in Bid Document, ATC and Corrigendum

Frequently Asked Questions

How to bid for repairs in Palghar Maharashtra tender 2025

Bidders must submit all required certificates and documents listed in ATC/Corrigendum, including GST, PAN, and experience proofs. Ensure presence of OEM authorization if applicable, and upload any required service-support details. The tender permits up to 25% quantity/duration variation; include contingency pricing for changes.

What documents are required for Zilla Parishad Palghar procurement

Submit GST certificate, PAN card, experience certificates, financial statements, and EMD as specified. Include technical bid documents and OEM authorizations if needed. Ensure compliance with all bid document instructions and attach any certificates referenced in Corrigendum.

What is the 25% variation clause in this tender

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue; post-issuance variation remains capped at 25%. Bidders must accept revised quantities or durations, and adjust pricing and resources accordingly to maintain compliance.

What are the service and support requirements for bidders

Bidders must provide a dedicated toll-free service line for support. This line should be operational for outage or maintenance inquiries. Ensure service-level commitments are defined in the contract and that OEM/partners can respond promptly within defined windows.

What happens if a bid is found non-compliant in Palghar tender

Non-compliant bids risk rejection; authorities reserve the right to accept or reject any bid wholly or partially with no compensation. Frivolous complaints can lead to debarment up to 2 years; ensure full conformity with instructions and certificates.

Where can I find the delivery and payment terms for this tender

Delivery timelines and payment terms are not disclosed in the provided data and will be specified in the contract. Bid submissions should anticipate standard government terms and verify timings for delivery, acceptance, warranty, and payment in the final tender documents.

How to demonstrate past performance for this Palghar procurement

Provide verifiable records of prior similar repair/maintenance installations, including client names, contract values, timelines, and performance outcomes. The buyer may evaluate past performance to approve bids; ensure certifications and references are ready in the submission.

What standards or certifications are required for this procurement

The tender data does not specify standards; bidders should anticipate IS/IEEE/ISO where applicable and verify in the bid package. Ensure all required certifications are uploaded, including any OEM approvals and service capability attestations requested in the AtC.