GEM

North Eastern Railway Pickup Van Hire Tender Bareilly Uttar Pradesh - 1-Ton Loco Shed Service 2018 GCC & EMD 2025

Posted

25 Oct 2025, 11:57 am

Deadline

15 Nov 2025, 12:00 pm

EMD

₹21,300

Value

₹10,65,070

Location

BAREILLY , UTTAR PRADESH

Progress

Issue25 Oct 2025, 11:57 am
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • Railway GCC-2018 governance for service delivery
  • • Tender for 1-ton MUV pickup van (Tata Mobile or equivalent) on daily rental
  • • Distance-based charges up to 48,000 km (2000 km x 24)
  • • EMD of ₹21,300; optional FDR-based EMD/PBG submission
  • • Pickup location at Loco Shed, Izzatnagar, Bareilly
  • • Annexure-A and Annexure-B mandatory with bid
  • • Contract quantity/duration adjustments up to 25%
  • • No subcontracting without prior written consent from NE Railway

Categories 5

VAN SERVICES RENTAL MATERIAL TRANSPORT VEHICLES VEHICLE HIRING SERVICE

Tender Overview

Organization: North Eastern Railway (Indian Railways) seeks to hire a 1-ton capacity MUV pickup van (Tata Mobile or equivalent) on a daily rental basis for Loco Shed, Izzatnagar, Bareilly, Uttar Pradesh. The contract covers regular maintenance and locomotive breakdown assistance with a per-km charge structure for up to 48,000 km (2000 km x 24). Estimated contract value is ₹1,065,070 and EMD ₹21,300. The arrangement operates under Railway GCC-2018 terms; Annexure-A/B and necessary ATC documents are required. The pickup must be stationed at Loco Shed, Izzatnagar, with no stated BOQ items.

Technical Specifications & Requirements

  • Service scope: Daily rental of a 1-ton capacity pickup van (Tata Mobile or equivalent) for maintenance and breakdown attendance of locomotives.
  • Delivery/pickup location: Loco Shed, Izzatnagar, Bareilly, Uttar Pradesh.
  • Distance/usage cap: Up to 48,000 km total, calculated as 2000 km per month x 24 months (as per BOQ interpretation).
  • Estimated contract value: ₹1,065,070; EMD: ₹21,300.
  • Compliance & governance: Governed by Railway GCC of service-2018 and corrigenda; mandatory Annexure-A/Annexure-B submission; bid validity and certificates per ATC.
  • Financial security: EMD or PBG options; success bidder may submit FDR in favor of NE Railway with delivery of hard copy within 15 days.
  • Restrictions: No subcontracting or assignment without prior written consent; bidder must upload all required documents.

Terms, Conditions & Eligibility

  • EMD: ₹21,300 (or equivalent as per terms; FDR option available).
  • GCC compliance: Service governed by Railway GCC-2018 and its corrigenda.
  • Delivery/pickup clause: Pickup to be executed at Loco Shed, Izzatnagar; annexures must accompany bid.
  • Documents: Bidder must upload Annexure-A/B and all specified certificates; non-submission leads to rejection.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; provide undertaking.
  • Performance security: FDR acceptable; if submitted, hard copy due within 15 days of award; PBG also allowed.
  • Contract flexibility: Quantity/duration may adjust up to 25% at issue; post-issuance, changes capped at 25%.
  • Sub-contracting: Not allowed without buyer’s written consent; liability remains with original bidder.

Key Specifications

  • Vehicular requirement: 1-ton capacity pickup van (Tata Mobile or equivalent)

  • Location/installation: pickup at Loco Shed, Izzatnagar

  • Engagement type: daily rental with per-km charges

  • Distance cap: 48,000 km total (2000 km x 24 months)

  • Financials: Estimated value ₹1,065,070; EMD ₹21,300

  • Governance: Railway GCC-2018 and corrigenda; Annexure-A/B required

  • Security: FDR option for EMD/PBG; hard copy due within 15 days of award

Terms & Conditions

  • Contract may be increased/decreased by up to 25% at issue; post-issue adjustments capped at 25%

  • Bidder must not sub-contract without prior written consent; joint liability remains

  • Mandatory submission of Annexure-A/B and related certificates; non-submission leads to rejection

Important Clauses

Payment Terms

Payment terms align with Railway GCC-2018; EMD/PBG security options include FDR; no specific instalment schedule stated in provided data.

Delivery Schedule

Pickup services at Loco Shed, Izzatnagar; no monthly delivery cadence specified beyond geographic placement and ongoing service.

Penalties/Liquidated Damages

Penalty provisions not explicitly detailed in provided terms; standard GCC likely applies if breached.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Experience in similar vehicle-hire for railways or large public sectors

  • Demonstrable financial stability and ability to furnish EMD/FDR or PBG

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar vehicle hire/work

4

Financial statements / solvency proof

5

EMD submission document (DD or online receipt) or FDR/PBG details

6

Technical bid documents and bid security proofs

7

OEM authorization (if required) and vehicle registration papers

8

Annexure-A and Annexure-B submissions

9

Railway GCC-2018 compliance certificates (as applicable)

Frequently Asked Questions

How to bid for NE Railway pickup van tender in Bareilly?

Bidders must submit Annexure-A/B with the bid, provide EMD ₹21,300 or an approved FDR/PBG, and ensure compliance with Railway GCC-2018. Include GST, PAN, financials, and vehicle-related experience; ensure pickup at Loco Shed, Izzatnagar as specified.

What documents are required for NE Rail vehicle hire tender in Bareilly 2025?

Required documents include GST certificate, PAN card, experience certificates for rail vehicle hire, financial statements, EMD/FDR details, Annexure-A/B, OEM authorizations if applicable, and evidence of GCC-2018 compliance with annexures.

What are the technical specifications for the 1-ton pickup hire?

Technical scope requires a 1-ton capacity MUV pickup van (Tata Mobile or equivalent) for locomotive maintenance and breakdown attendance, stationed at Loco Shed, Izzatnagar; distance-based charges apply up to 48,000 km.

When is the EMD due for the NE Railway pickup van bid?

EMD amount is ₹21,300; bidders may submit via traditional DD/online payment or as an FDR/PBG per NE Railway terms; ensure submission with bid documents.

What is the delivery location and service scope for this tender?

Pickup van service must operate from Loco Shed, Izzatnagar, Bareilly with daily rental and per-km charges for routine maintenance and locomotive breakdown attendance; vehicle must remain available per contract needs.

What standards or GCC compliance are required for bidders?

Bidders must comply with Railway GCC-2018 and its corrigenda; ensure Annexure-A/B submission and compliance certificates as part of the bid package.