GEM

Mahanadi Coalfields Limited Upper GI Video Endoscope Tender 2025 Gujarat/India - V2 Q2 Scope & Warranty

Posted

29 Oct 2025, 02:13 pm

Deadline

10 Nov 2025, 03:00 pm

EMD

₹40,000

Value

₹20,00,000

Location

ANGUL , ODISHA

Progress

Issue29 Oct 2025, 02:13 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational scope: Mahanadi Coalfields Limited procurement via Coal India Limited
  • • Product category: Upper Gastrointestinal Video Endoscope Unit (V2) with Q2 classification
  • • Quantity flexibility: option to increase/decrease up to 25% at contract rates
  • • Delivery timing: based on last date of original delivery order with extended period rules
  • • Warranty specifics: Comprehensive warranty covering all spares and labour; 3-day service window
  • • Penalty regime: 0.5% of unit price per week of delay; max 10% of total contract value
  • • Escalation and support: required service escalation matrix with OEM/BI support
  • • Documentation emphasis: data sheet and OEM authorization; adherence to GeM GTCs

Categories 2

ENDOSCOPE VIDEOSCOPES

Tender Overview

The tender is issued by Mahanadi Coalfields Limited (under Coal India Limited) for an Upper Gastrointestinal Video Endoscope Unit (V2) (Q2). Estimated value is ₹2,000,000, with an EMD of ₹40,000. Location details are not specified in the notice. The scope includes Supply, Installation, Testing, Commissioning (SITC) and training of operators, with statutory clearances if required. The tender requires bidders to comply with unilateral option clauses allowing up to 25% quantity variation at contracted rates, and delivery timelines tied to the last date of the original delivery order. A distinct differentiator is the inclusion of an extended delivery window aligned to quantity changes, with minimum 30-day increments. The procurement emphasizes complete lifecycle coverage from installation to post-delivery support.

Technical Specifications & Requirements

  • Product: Upper Gastrointestinal Video Endoscope Unit (V2) (Q2)
  • Estimated contract value: ₹2,000,000; EMD: ₹40,000
  • Scope: Supply, Installation, Testing, Commissioning, and operator training plus any required statutory clearances
  • Warranty: Comprehensive warranty extending beyond standard terms; includes all spares and labour during the contract period
  • Support: Escalation matrix with OEM/Bidder contact numbers for service
  • Delivery: Based on original delivery order date; extended delivery time formula applies with minimum 30 days
  • Data: No technical specifications published in the BOQ; documentation to include data sheet
  • Penalties: 0.5% weekly penalty for warranty defects, up to 10% of contract value, with remedies including PBG forfeiture or alternate sourcing

Terms, Conditions & Eligibility

  • EMD: ₹40,000 (perform via specified mode under tender terms)
  • Quantity variation: ±25% during contract; extended delivery period calculated by (increased quantity ÷ original quantity) × original delivery period
  • Delivery window: Commences from last date of original DO; extended window follows the option clause
  • Warranty: Complete warranty for all spares and labour during standard warranty; service within 3 days of notification; penalties apply for delays
  • Documentation: Include data sheet, OEM warranty/authorization, and compliance with GTCs; escalation matrix provided
  • Payment terms: As per GeM terms; penalties and security measures apply
  • Compliance: Bidder must meet the specified support and service obligations

Key Specifications

  • Product/service names: Upper GI Video Endoscope Unit (V2) with Q2 classification

  • Quantities: not specified; BOQ shows 0 items

  • EMD/Value: Estimated value ₹2,000,000; EMD ₹40,000

  • Experience: Not specified in BOQ; assume medical equipment SITC experience

  • Quality/standards: Not explicitly listed; ensure data sheet and OEM compliance

Terms & Conditions

  • Quantity variation allowed up to 25% with related delivery time recalculation

  • Comprehensive warranty including all spares and labour for the contract duration

  • 3-day corrective service window post defect notification; penalties for delays

Important Clauses

Payment Terms

Payment aligned with GeM terms; penalties and performance security to be enforced

Delivery Schedule

Delivery counts from the last date of the original delivery order; extended period applies for option quantity changes

Penalties/Liquidated Damages

0.5% unit price per week delay; cumulative cap 10% of total contract value; possible PBG forfeiture

Bidder Eligibility

  • Experience in supplying medical endoscope equipment or similar SITC projects

  • Ability to provide comprehensive warranty and post-sales service

  • Financial capacity to handle ₹2,000,000 contract value

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar medical equipment supply

4

Financial statements or turnover proof

5

EMD submission proof (₹40,000)

6

Technical bid documents and product data sheet

7

OEM authorizations or dealer/partner agreements if applicable

Frequently Asked Questions

How to bid for the Upper GI Video Endoscope tender in India 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹40,000, and OEM authorizations along with technical data sheets. Ensure compliance with GeM terms, provide a data sheet, and confirm SITC scope including installation, testing, commissioning, and operator training.

What documents are required for endoscope procurement in GeM bids

Required documents include GST certificate, PAN, company financial statements, experience certificates for similar SITC projects, EMD receipt, OEM authorization, and technical data sheet of the Endoscope Unit. Ensure escalation matrix for service is included in bid submission.

What are the delivery terms for the endoscope tender in India

Delivery starts from the last date of the original delivery order; if quantity increases up to 25%, the extended delivery period is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What warranty is required for the endoscope procurement bid

A comprehensive warranty covering all spares and labour for the contract duration is required; service/rectification within 3 days of notification is mandatory, with 0.5% weekly penalty for delays up to 10% of contract value.

What are the key compliance standards for the endoscope tender

Ensure OEM data sheet; adhere to GeM GTCs; provide service escalation matrix; confirm compatibility with IS/ISO standards if specified in the supplier data sheet; confirm warranty terms and post-sale support.

What is the EMD amount and its submission method for this tender

EMD for this tender is ₹40,000. Submit via online payment or as specified in the tender terms; ensure the EMD is valid for the bid validity period and returnable as per GeM rules.

How is the option clause affecting delivery schedule for bidders

The purchaser may alter quantity by ±25% and adjust delivery time accordingly. If extended, minimum additional time is 30 days; the calculation follows the (increased quantity ÷ original quantity) × original delivery period rule.