GEM

Indian Army Department Of Military Affairs Food Supplies Tender 2025: 21 N/A Items & 50% Option Clause

Posted

21 Oct 2025, 12:51 pm

Deadline

05 Nov 2025, 11:00 am

Progress

Issue21 Oct 2025, 12:51 pm
AwardPending
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Quantity

7327

Category

Biscuit

Bid Type

Two Packet Bid

Categories 3

BISCUIT MATCH BOX BOX

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for a broad range of packaged consumables across multiple product categories (including biscuits, cereals, sauces, beverages, dairy, and snacks) in a centralized food supplies tender. The BOQ comprises 21 items, with quantities and unit measurements not disclosed in the available data. The tender references an ATC document and includes an option clause allowing quantity adjustments up to 50% at contracted rates, with delivery timelines linked to the last delivery order date. This procurement targets reliable, compliant suppliers capable of delivering diverse grocery items under government standards. Unique aspects include the permissive quantity variation and alignment with defense supply chain requirements. The opportunity is positioned to bidders who can meet stringent procurement norms and ensure consistent supply across the listed product categories, while accommodating potential scope expansion during contract execution.

Technical Specifications & Requirements

  • No technical specifications provided in the tender data.
  • BOQ shows 21 items but itemized quantities and units are listed as N/A, indicating incomplete detail in the available documentation.
  • The ATC document is uploaded by the buyer and may contain mandatory compliance terms, quality assurances, or brand specifications not visible in the extract.
  • The option clause permits up to a 50% increase or decrease in ordered quantity at contracted rates, with delivery timing adjusted based on the last original delivery date.
  • Suppliers should anticipate standard government procurement expectations (GST compliance, financial stability, and delivery reliability) and be prepared for defense-grade quality assurances where applicable.

Terms, Conditions & Eligibility

  • Option Clause: quantity variations up to 50% of bid quantity during contract and currency, with delivery time recalculation.
  • Delivery Schedule: based on last date of original delivery order; additional time formula applies; minimum 30 days when extending.
  • ATC: Buyer has uploaded a specific ATC document; bidders must review and comply.
  • BOQ: 21 items cataloged; exact quantities and units are not disclosed in the extract.
  • Eligibility considerations include the ability to meet defense procurement standards via the Indian Army procurement process and to execute multi-item, cross-category supplies with reliable delivery performance.

Key Specifications

    • Product/service names: 21 food categories including biscuits, cereals, tomato sauce, vermicelli, vinegar, jelly, ice cream powder, drinking chocolate, sausages, etc.
    • Quantities: not disclosed in the available data (N/A in BOQ items 1-5); total items: 21
    • Estimated value/EMD: not disclosed in the extract
    • Standards/certifications: not specified in data; ATC may impose organization-specific compliance
    • Delivery/installation: delivery terms tied to last delivery order date; option-based quantity adjustments
    • Experience: not listed; bidders should prepare for standard government/military supply capabilities

Terms & Conditions

  • Option clause enables ±50% quantity variation at contracted rates

  • Delivery period recalculated from last date of original delivery order with minimum 30 days

  • Buyer has an ATC document; bidders must review and adhere to it

Important Clauses

Payment Terms

Not specified in data; expect standard government terms per ATC and contract.

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period uses formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should review ATC for penalties or performance bonds.

Bidder Eligibility

  • Eligibility to participate in Indian Army procurement and defense food supply

  • Demonstrated capability to supply multi-category packaged foods with reliable logistics

  • GST compliant and financially sound with audited statements

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Biscuit HOSP COMFORT 46 kg 60coyascsup9@123 15
2 Bournvita HOSP COMFORT 41 kg 60coyascsup9@123 15
3 Complan HOSP COMFORT 40 kg 60coyascsup9@123 15
4 Cornflakes OFFR AND CADET RATION 952 kg 60coyascsup9@123 15
5 Cornflour OFFR AND CADET RATION 115 kg 60coyascsup9@123 15
6 Custard Pdr OFFR AND CADET RATION 117 kg 60coyascsup9@123 15
7 Horlicks HOSP COMFORT 45 kg 60coyascsup9@123 15
8 Jelly OFFR AND CADET RATION 25 kg 60coyascsup9@123 15
9 Lactogen OFFR AND CADET RATION 27 kg 60coyascsup9@123 15
10 Oat Meal HOSP COMFORT 10 kg 60coyascsup9@123 15
11 Pickle HOSP COMFORT 63 kg 60coyascsup9@123 15
12 Protinex HOSP COMFORT 40 kg 60coyascsup9@123 15
13 Squash HOSP COMFORT 45 ltr 60coyascsup9@123 15
14 Tomato Sauce HOSP COMFORT 77 kg 60coyascsup9@123 15
15 Vermicelli HOSP COMFORT 50 kg 60coyascsup9@123 15
16 Vinegar HOSP COMFORT 53 kg 60coyascsup9@123 15
17 Sago OFFR AND CADET RATION 95 kg 60coyascsup9@123 15
18 Ice Cream Powder OFFR AND CADET RATION 6 kg 60coyascsup9@123 15
19 Drinking Chocolate OFFR AND CADET RATION 50 kg 60coyascsup9@123 15
20 Sausages CADET RATION 430 kg 60coyascsup9@123 15
21 Match Box TPS RATION 5,000 nos 60coyascsup9@123 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar supply to government/military or large institutions)

4

Financial statements (audited, recent)

5

EMD/Security deposit documentation (as per ATC requirements)

6

Technical bid documents (compliance with ATC, product catalog, sample if required)

7

OEM authorizations (if bidding on branded items)

8

Any additional documents specified in the ATC uploaded by Buyer

Frequently Asked Questions

How to bid for Indian Army food supplies tender 2025 with 21 items

Bidders must submit GST, PAN, audited financials, and experience certificates showing government or large institutional supply. Include OEM authorizations if branding is used. Review the ATC uploaded by the Buyer, ensure compliance with defense procurement norms, and provide a complete technical bid with product catalog and samples if required.

What documents are required for the Indian Army consumables tender 2025

Submit GST certificate, PAN, and financial statements; add experience certificates of similar food supply, EMD documents as per ATC, technical compliance certificates, OEM authorizations for brand items, and any other documents specified in the ATC uploaded by the Buyer.

What is the delivery terms and period for the Indian Army tender 2025

Delivery starts from the last date of the original delivery order; if quantities increase, the extended period uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness to scale delivery up to 50% more quantity as per option clause.

What standards or certifications are required for defense food supply bids

While the extract lacks explicit standards, bidders should anticipate ISI, BIS, ISO-like compliance where applicable, along with organization-specific ATC requirements. Ensure product quality, shelf-life, and safety certifications align with government procurement norms and any OEM authorizations if applicable.

How is the 50% quantity variation clause applied in this tender

The purchaser may increase or decrease bid quantity up to 50% at contracted rates during the contract. Delivery timelines adjust per the last original delivery date; any extension uses the stated formula with a minimum 30 days, ensuring continuity of supply during fluctuations.

What are the key eligibility criteria for suppliers in this Indian Army tender

Eligible bidders should have government or large institution supply experience, GST registration, and solid financial records. They must comply with the ATC terms, provide OEM authorizations if branded, and demonstrate capability to deliver across 21 item categories as specified by the Buyer.

How to prepare for submission against the 21-item food BOQ

Prepare a consolidated catalog covering all 21 item categories with compliant packaging and shelf-life data. Ensure the technical bid aligns with ATC requirements, verify quantities are scalable under the 50% variation, and attach all relevant certifications, vendor references, and delivery capability statements.

What is the role of the ATC document in this tender

The ATC document likely contains mandatory terms for eligibility, quality standards, packaging, labeling, and execution. Bidders must download, review, and demonstrate compliance within the technical bid, ensuring alignment with the Indian Army procurement rules and delivery commitments.