GEM

Indian Army Dehradun Air Conditioning & Projector Equipment Tender 2025 – IS 550 conformed, 3LCD Laser Projector

Posted

25 Oct 2025, 10:55 am

Deadline

08 Nov 2025, 01:00 pm

EMD

₹51,547

Location

DEHRADUN , UTTARAKHAND

Progress

Issue25 Oct 2025, 10:55 am
AwardPending
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Quantity

115

Category

3LCD Laser Projector with 4K Enhancement

Bid Type

Two Packet Bid

Categories 12

TECHNICAL SERVICES CABLE XLPE CABLE COPPER COIL AUDIO VIDEO EQUIPMENT PHOTOGRAPHIC EQUIPMENT GEYSER PEB PROJECTOR POWER CABLE SWITCH GEAR TRANSITION METALS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply, installation, testing and commissioning of integrated climate control and projection equipment in Dehradun, Uttarakhand. The scope includes floor-standing tower air conditioning units, MS steel mounting stands, copper tubing with insulation, interconnecting copper cables, hard PVC drain piping, and a 3LCD Laser Projector with 4K enhancement and a middle-throw zoom lens. Estimated value is not disclosed; the EMD is ₹51,547. The contract requires detailed design drawings to be approved prior to fabrication, with a 5-day submission window and a 7-day modification response. A flexible quantity clause allows up to 25% variation. This tender emphasizes data-sheet alignment and End User Certificate alignment with buyer formats.

Technical Specifications & Requirements

  • Air conditioning: floor-standing tower unit; 3LCD Laser Projector with 4K enhancement and middle throw zoom lens; scope includes supply, installation, testing and commissioning.
  • Support hardware: MS steel stand for outdoor units; copper tubing with insulation for AC refrigerant lines; copper interconnecting cables; hard PVC drain pipe for condensate management.
  • Documentation: upload a Data Sheet for all offered products; ensure technical parameters match; provide End User Certificate in buyer format if requested.
  • Quality/Standards: references to compliance documents are implied via data-sheet verification; specific standards are not listed in the tender data provided.
  • Delivery/Design: certain stages require buyer approval of Detailed Design Drawings within 5 days of award; modifications within 7 days; delay in approval may adjust delivery timelines with no LD.
  • Vendor criteria: Bidders must provide PAN, GSTIN, cancelled cheque, EFT mandate; OEM/authorized reseller involvement is implied under experience criteria.

Terms, Conditions & Eligibility

  • EMD: ₹51,547.
  • Option clause: quantity may be increased or decreased by up to 25% during and after contract; extended delivery period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
  • Approval process: Detailed Design Drawings due within 5 days of award; buyer to approve or request modifications within 7 days; supply must align with approved drawings.
  • GST: Bidder bears GST calculation; reimbursement as per actuals or applicable rate, whichever is lower, within quoted GST percentage.
  • Documentation: bidder must submit PAN, GSTIN, cancelled cheque, EFT mandate; upload product Data Sheets; End User Certificate in buyer format if required.
  • Experience criteria: Bidder or OEM (direct or via reseller) should meet specified experience requirements (not fully detailed in the data).
  • Financial standing: bidder must not be in liquidation or under similar proceedings; submit undertaking accordingly.

Key Specifications

  • Floor-standing tower air conditioning unit

  • MS steel mounting stand for outdoor units

  • Copper tubing with insulation for AC refrigerant lines

  • Interconnecting copper cables

  • Hard PVC drain pipe for condensate

  • 3LCD Laser Projector with 4K enhancement and middle throw zoom lens

Terms & Conditions

  • EMD of ₹51,547 required with bid

  • 25% quantity variation allowed during/after contract

  • Approval of Detailed Design Drawings within 5 days of award

  • Modifications to drawings within 7 days; no LD for buyer-delayed approvals

  • GST payable by bidder; reimbursement at actuals or lower of applicable rates

  • Data Sheet and End User Certificate mandatory where applicable

Important Clauses

Payment Terms

EMD of ₹51,547; GST handling by bidder; payment terms tied to delivery and acceptance per contract terms

Delivery Schedule

Delivery period may be adjusted based on buyer-approved drawings; option clause may extend delivery window with the defined formula

Penalties/Liquidated Damages

No LD explicitly stated for Buyer-approval delays; potential delivery timeline adjustments as per option clause

Bidder Eligibility

  • Bidder or OEM must demonstrate relevant experience in air conditioning and projection equipment integration

  • Not under liquidation or court proceedings; provide undertaking

  • GST registration active; PAN and EFT mandate provided

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply Installation testing and commissioning of floor standing type tower air conditioning Uniting type Tower Air Conditioning Unit AS PER TECHNICAL SPECS 6 pieces 14rsracct 30
2 Providing and Fixing of MS steel stand for suspending fixing outdoor units from wall ceiling floor mounting stand as required AS PER TECHNICAL SPECS 6 pieces 14rsracct 30
3 Supply and installation of one pair of Copper tubing along with insulation for AC Supply and fixing of interconnecting Cable Copper conduct Supply and Installation of Hard PVC drain pipe AS PER TECHNICAL SPECS 100 mtr 14rsracct 30
4 3LCD Laser Projector with 4K Enhancement AS PER TECHNICAL SPECS 1 pieces 14rsracct 30
5 middle throw zoom lens AS PER TECHNICAL SPECS 1 pieces 14rsracct 30
6 Supply Installation testing and commissioning AS PER TECHNICAL SPECS 1 job 14rsracct 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet for all offered products

6

End User Certificate in Buyer's format (if requested)

7

GST and financial standing documentation

8

OEM authorizations (if bidding as OEM or through reseller)

Frequently Asked Questions

How to bid for air conditioning and projector tender in Dehradun 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a Data Sheet for all offered products. EMD is ₹51,547. Ensure Detailed Design Drawings are prepared within 5 days of award and modified within 7 days. GST is reimbursed per actuals or lower rate; compliance with End User Certificate may be required.

What documents are required for Indian Army procurement in Uttarakhand?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheets for offered products, End User Certificate if requested, and OEM authorizations if bidding as OEM or through reseller. Ensure data-sheet alignment with technical parameters.

What are the key technical components in this Dehradun tender?

Core components include floor-standing tower AC units, MS steel stands, copper tubing with insulation, interconnecting copper cables, hard PVC drain pipes, and a 3LCD Laser Projector with 4K enhancement and middle throw zoom lens. All items require supply, installation, testing and commissioning.

When is the approval deadline for detailed design drawings in this bid?

Detailed Design Drawings must be submitted within 5 days of award; the Buyer responds with approval or a modification list within 7 days. Delays in approval may shift the delivery timeline with no liquidated damages for the delay.

What is the EMD amount and its significance for bidders?

The upfront Earnest Money Deposit is ₹51,547. It demonstrates financial credibility and must accompany the bid. Non-submission may render the bid non-responsive, while successful bidders must comply with contract performance terms and post-award obligations.

What are the quantity variation provisions in this Army tender?

The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency of the contract. The extended delivery period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What documentation ensures end-user compliance for this supply contract?

Upload the End User Certificate in the Buyer's standard format if requested. Maintain alignment between data sheets and offered product specifications to avoid bid rejection. Ensure OEM authorizations are present if bidding through a reseller.

Are there GST considerations bidders must know for this tender?

GST is the bidder's responsibility; reimbursement will be at actuals or the lower applicable rate, limited to the quoted GST percentage. Bidders should verify GST applicability and maintain compliant invoicing practices.