GEM

Pondicherry University Planetary Ball Mill Tender 2025 Pondicherry - ISI/ISO Standards Bid Notice

Posted

23 Oct 2025, 12:05 pm

Deadline

13 Nov 2025, 01:00 pm

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue23 Oct 2025, 12:05 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 4

LABORATORY GRINDING AND PRESSING EQUIPMENT RAW MATERIALS PROCESSING MACHINERY BALL MILL CRUSHERS BREAKERS AND GRINDERS

Tender Overview

Pondicherry University invites bids for a Planetary Ball Mill procurement in PONDICHERRY, PUDUCHERRY. The tender lacks explicit BOQ items and start/end dates, but includes an option clause allowing up to 25% quantity variation at contracted rates and a minimum delivery structure tied to the last delivery order. Requirements emphasize bidder financial health, GST considerations, and OEM after-sales support for imported products. The bid enforces a turnover threshold for bidders and OEMs, with audited financials or CA certificates required. The unique conditions include a delivery-time adjustment formula and the need for in-India OEM/authorized service presence for imported items. This procurement targets scientific equipment for higher education use and may expect ISI/ISO or other certifications as a future condition.

Technical Specifications & Requirements

  • Product: Planetary Ball Mill (equipment category)
  • Item quantity: 0 (BOQ currently shows no items)
  • Delivery terms: calculated extension based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Compliance: OEM/Authorized Seller must have an India-based registered office for after-sales service if imported
  • Standards: likely to require product compliance with national standards; exact standards not specified in data
  • Financials: bidder and OEM minimum average annual turnover for last 3 years; audited balance sheets or CA certificate required
  • GST: bidder to assess applicable GST; reimbursement governed by actuals up to quoted rate
  • Documentation: proof of turnover, OEM authorization, and financial statements are typically expected
  • Context: procurement under Department of Higher Education for planetary milling capability in the laboratory sector

Terms, Conditions & Eligibility

  • EMD: not specified in data; typical tenders require an EMD/security deposit
  • Quantity flexibility: up to 25% increase/decrease at contract price
  • Financial due diligence: bidder and OEM turnover requirements with documentary evidence
  • GST: bidder bears GST obligation; reimbursement limits apply
  • Imported products: must have Indian registered office for after-sales service
  • Documentation: audited balance sheets or CA certificates; relevant experience certificates
  • Penalties/Warranty: terms not explicitly stated in data; assume standard contractual remedies and warranty as per vendor terms

Key Specifications

  • Product/service names: Planetary Ball Mill

  • Quantity: 0 items listed in BOQ

  • Estimated value: not specified

  • Delivery: extension formula with minimum 30 days

  • Standards/certifications: not explicitly listed; potential ISI/ISO or equivalent

  • Warranty/AMC: not specified; typically vendor terms

  • OEM/Service: in-India registered office required for imported products

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Bidder and OEM must show minimum average turnover for last 3 years

  • Imported equipment requires Indian office for after-sales service

  • GST obligations fall on bidder; reimbursement as actual or approved rate

  • Delivery period extends from last delivery order date

Important Clauses

Payment Terms

GST payable by bidder; reimbursement capped to actuals or quoted rate; payment terms not explicitly detailed

Delivery Schedule

Delivery timing linked to original delivery period; extended time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

No explicit LD details provided; standard tender practice may apply

Bidder Eligibility

  • Minimum average annual turnover in last 3 years as per bid document

  • Audited balance sheets or CA certificate to support turnover

  • No liquidation, court receivership, or bankruptcy

  • OEM authorization for imported products and Indian service presence

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate detailing turnover (last 3 years)

4

OEM authorization / authorized seller certificate (for imported products)

5

Technical bid documents and compliance certificates (if any)

6

Experience certificates for similar equipment supply

7

Bid security/EMD documentation as per applicable norms

8

Company profile and turnover proof

Frequently Asked Questions

How to bid for Planetary Ball Mill tender in Pondicherry University 2025

To bid, ensure compliance with turnover requirements for the last 3 years, provide audited balance sheets or CA certificates, submit OEM authorization for imported equipment, and include GST registration. The bid should also demonstrate the vendor’s ability to service within India via an authorized office.

What documents are required for Planetary Ball Mill procurement in Puducherry

Prepare GST certificate, PAN, audited financials or CA certificate, OEM authorization, technical bid, experience certificates, and bid security. Include demonstration of turnover as per the bid document and evidence of in-India after-sales support for imported products.

What are the delivery terms for the Pondicherry University ball mill tender

Delivery starts from the last date of the original delivery order. If quantity increases, the extended period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the GST considerations for this procurement in Pondicherry

Bidders must determine applicable GST. The procuring authority will reimburse GST up to the actual rate or the quoted GST rate, whichever is lower, ensuring compliance with local tax rules.

What is the importance of OEM authorization for imported planetary mills

Imported products require an OEM or authorized seller with a registered office in India to provide after-sales service. Submit the corresponding certificate to confirm service capability and warranty support within India.

What is the quantity variation clause for this tender in Pondicherry

The purchaser may increase or decrease quantity by up to 25% at contracted rates. Additional delivery time is calculated accordingly, with a minimum extension of 30 days.

What standards or certifications are expected for the planetary mill

Exact standards are not specified in the data. Bidders should anticipate ISI/ISO or equivalent national standards and provide compliance certificates or test reports as part of the technical bid.

What qualifies a bidder as eligible for Pondicherry University equipment tenders

Eligibility requires no liquidation or bankruptcy status, meeting turnover criteria for last 3 years, submitting audited financials, and providing OEM authorization for imported items plus evidence of Indian service capabilities.

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