GEM

Indian Air Force Ration Items Tender 2025 for Bread, Rice, Dal, Milk and More - Defence Food Standards 2025

Posted

23 Oct 2025, 08:54 am

Deadline

03 Nov 2025, 09:00 am

Location

JAMNAGAR , GUJARAT

Progress

Issue23 Oct 2025, 08:54 am
AwardPending
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Quantity

1306277

Category

Mutton

Bid Type

Two Packet Bid

Categories 2

EGG DOG

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for supply of ration items including Bread, Mutton, Chicken, Milk, Chapati, Rice, Dal, Dog Biscuits, Egg under a Defence Food Specification framework. The scope covers pure supply of goods with standard packing, net weight counting, and latest manufacture quality. The contract allows a 25% quantity increase/decrease at bid to contract stage and during the currency of the contract, at contracted rates, with delivery timelines linked to the original delivery order. The supplier must ensure shelf life commitments align with the Defence Food Specification and declare shelf life consistent with warranty requirements. The procurement emphasizes standardized packing, weight definitions, and compliance with the item warranty clause. The IAF’s approach seeks reliable, quality-focused food items delivered within the extended delivery framework while maintaining conformance to DFS standards.

Technical Specifications & Requirements

  • Scope: Supply of ration items in original packing; net weight counted; standardized packing weights; non-standardized weights not accepted.
  • Shelf Life: Declare shelf life equal to warranty period; latest manufacture; 100% defined life at delivery.
  • Warranty: Conform to Defence Food Specification; warranty period as per DFS attached; performance across climates/storage conditions.
  • Delivery & ATC: Option clause enabling up to 25% quantity adjustment; delivery period calculation based on original/extended periods; extended time rules outlined.
  • Quality & Compliance: Items must meet DFS standards; packing material not returned; weight of packing not counted.
  • Items & Items Count: 9 items listed in BOQ with N/A quantities in provided data; bidders should verify itemization and packaging requirements.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must verify with official call.
  • Delivery: Delivery period commences from the last date of original delivery order; option-based extensions apply.
  • Payment: Payment terms not detailed in data; confirm through ATC/DOR documents.
  • Warranty: Defence Food Specification warranty period applies; items must be latest manufacture with defined life.
  • Packing & Packing Material: Original packing; packing not returned; standard weights required.
  • Documents: GST, PAN, Experience certificates, Financials, EMD documents, Technical compliance certificates, OEM authorizations (as per T&C).

Key Specifications

  • Ration items: Bread, Mutton, Chicken, Milk, Chapati, Rice, Dal, Dog Biscuits, Egg

  • Packing: original packing; weight of packing not counted; standardized weights

  • Shelf life: declared equal to warranty period as per DFS; latest manufacture

  • Warranty: as per Defence Food Specification attached; performance across storage and movement in India

  • Delivery: 25% quantity option; delivery period based on last original delivery order date

  • Quality: DFS-compliant items; non-standardized weights not accepted

Terms & Conditions

  • EMD not specified in the data; verify exact amount and form

  • Delivery period extends per option clause with 30-day minimum

  • Warranty aligned to Defence Food Specification with 100% life at delivery

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should refer to ATC for payment schedule and milestones

Delivery Schedule

Delivery begins from last date of original delivery order; option to increase quantity up to 25% during contract; extended time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; review ATC for LD/penalties related to late delivery or non-conforming goods

Bidder Eligibility

  • Proven experience in supplying ration items to government/military entities

  • Demonstrated capacity to manage DFS-compliant food items with shelf-life guarantees

  • GST registration, valid financials, and necessary certifications

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bread Ready to Eat 190,050 grams rastogi_33sasio 181
2 Mutton Cooked 126,700 grams rastogi_33sasio 181
3 Chicken Cooked 126,700 grams rastogi_33sasio 181
4 Milk Boiled 506,800 mililitres rastogi_33sasio 181
5 Chapati Ready to Eat 5,068 pcs rastogi_33sasio 181
6 Rice Boiled 190,050 grams rastogi_33sasio 181
7 Dal Boiled 95,025 grams rastogi_33sasio 181
8 Dog Biscuits Ready to Eat 63,350 grams rastogi_33sasio 181
9 Egg Boiled 2,534 pcs rastogi_33sasio 181

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ration-item supply

4

Financial statements (kapital/turnover evidence)

5

EMD documentation (amount/format as applicable)

6

Technical bid documents confirming DFS compliance

7

OEM authorizations (if applicable)

8

Defence Food Specification conformity certificates (if provided)

Frequently Asked Questions

How to bid for Indian Air Force ration items tender in 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical compliance proofs. Ensure DFS conformity with Defence Food Specification and provide OEM authorizations if required. The bid includes a 25% quantity option; confirm delivery timelines and extended period calculations during contract.

What documents are required for IAF ration items procurement bid 2025?

Submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD documents, technical bid proving DFS compliance, and OEM authorizations if applicable. Include manufacturing certificates for latest production standards and shelf-life declarations per DFS.

Which standards govern the Defence Food Specification for ration items?

Ration items must conform to the Defence Food Specification (DFS) attached to the tender. Supplier warranties follow DFS periods and must ensure 100% defined life at delivery, with latest manufacture compliance and climate storage performance as per DFS guidelines.

What is the delivery extension mechanism for quantity variations?

The option clause allows up to 25% change in quantity at contract placement and during contract currency at contracted rates. Delivery time scales with (additional quantity / original quantity) × original delivery period, with a minimum extension of 30 days.

What packing requirements apply to ration items in this bid?

Items must be in original packing with standardized weights; weight of packing not counted toward quantity; no acceptance of non-standardized weights; packing material is not returned.

What are the warranty implications for DFS-compliant ration items?

Warranty period aligns with the DFS; items must be latest manufacture with defined shelf-life at delivery, performing under all storage and movement conditions as per DFS, ensuring consistent life throughout the warranty period.

When is the procurement opportunity for IAF ration items in 2025?

Start and end dates are not provided in the available data; bidders should monitor the portal for the official tender window, ATC attachments, and defence food specification documents to confirm submission deadlines and delivery milestones.

What is the role of packing material in the bid valuation?

Only net item weight is counted; packing weight is excluded from quantity; items must be delivered in their original packing; standardized weights are required to prevent non-conforming shipments.