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Indian Air Force Ration Items Tender 2025 for Bread, Rice, Dal, Milk and More - Defence Food Standards 2025

Bid Publish Date

23-Oct-2025, 8:54 am

Bid End Date

03-Nov-2025, 9:00 am

Location

JAMNAGAR , GUJARAT
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Progress

RA
Issue23-Oct-2025, 8:54 am
Reverse AuctionCompleted
AwardCompleted
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Quantity

1306277

Category

Mutton

Bid Type

Two Packet Bid

Categories 4

EGG NON VEGETARIAN PRODUCT DOG READY TO EAT

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for supply of ration items including Bread, Mutton, Chicken, Milk, Chapati, Rice, Dal, Dog Biscuits, Egg under a Defence Food Specification framework. The scope covers pure supply of goods with standard packing, net weight counting, and latest manufacture quality. The contract allows a 25% quantity increase/decrease at bid to contract stage and during the currency of the contract, at contracted rates, with delivery timelines linked to the original delivery order. The supplier must ensure shelf life commitments align with the Defence Food Specification and declare shelf life consistent with warranty requirements. The procurement emphasizes standardized packing, weight definitions, and compliance with the item warranty clause. The IAF’s approach seeks reliable, quality-focused food items delivered within the extended delivery framework while maintaining conformance to DFS standards.

Technical Specifications & Requirements

  • Scope: Supply of ration items in original packing; net weight counted; standardized packing weights; non-standardized weights not accepted.
  • Shelf Life: Declare shelf life equal to warranty period; latest manufacture; 100% defined life at delivery.
  • Warranty: Conform to Defence Food Specification; warranty period as per DFS attached; performance across climates/storage conditions.
  • Delivery & ATC: Option clause enabling up to 25% quantity adjustment; delivery period calculation based on original/extended periods; extended time rules outlined.
  • Quality & Compliance: Items must meet DFS standards; packing material not returned; weight of packing not counted.
  • Items & Items Count: 9 items listed in BOQ with N/A quantities in provided data; bidders should verify itemization and packaging requirements.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must verify with official call.
  • Delivery: Delivery period commences from the last date of original delivery order; option-based extensions apply.
  • Payment: Payment terms not detailed in data; confirm through ATC/DOR documents.
  • Warranty: Defence Food Specification warranty period applies; items must be latest manufacture with defined life.
  • Packing & Packing Material: Original packing; packing not returned; standard weights required.
  • Documents: GST, PAN, Experience certificates, Financials, EMD documents, Technical compliance certificates, OEM authorizations (as per T&C).

Key Specifications

  • Ration items: Bread, Mutton, Chicken, Milk, Chapati, Rice, Dal, Dog Biscuits, Egg

  • Packing: original packing; weight of packing not counted; standardized weights

  • Shelf life: declared equal to warranty period as per DFS; latest manufacture

  • Warranty: as per Defence Food Specification attached; performance across storage and movement in India

  • Delivery: 25% quantity option; delivery period based on last original delivery order date

  • Quality: DFS-compliant items; non-standardized weights not accepted

Terms & Conditions

  • EMD not specified in the data; verify exact amount and form

  • Delivery period extends per option clause with 30-day minimum

  • Warranty aligned to Defence Food Specification with 100% life at delivery

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should refer to ATC for payment schedule and milestones

Delivery Schedule

Delivery begins from last date of original delivery order; option to increase quantity up to 25% during contract; extended time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; review ATC for LD/penalties related to late delivery or non-conforming goods

Bidder Eligibility

  • Proven experience in supplying ration items to government/military entities

  • Demonstrated capacity to manage DFS-compliant food items with shelf-life guarantees

  • GST registration, valid financials, and necessary certifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Bread , Mutton , Chicken , Milk , Chapati , Rice , Dal , Dog Biscuits , Egg

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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Documents 5

GeM-Bidding-8433857.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 9 Items Sign in for GEM prices

#1

Bread

Ready to Eat

190,050 grams Delivery: 181 days
#2

Mutton

Cooked

126,700 grams Delivery: 181 days
#3

Chicken

Cooked

126,700 grams Delivery: 181 days
#4

Milk

Boiled

506,800 mililitres Delivery: 181 days
#5

Chapati

Ready to Eat

5,068 pcs Delivery: 181 days
#6

Rice

Boiled

190,050 grams Delivery: 181 days
#7

Dal

Boiled

95,025 grams Delivery: 181 days
#8

Dog Biscuits

Ready to Eat

63,350 grams Delivery: 181 days
#9

Egg

Boiled

2,534 pcs Delivery: 181 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ration-item supply

4

Financial statements (kapital/turnover evidence)

5

EMD documentation (amount/format as applicable)

6

Technical bid documents confirming DFS compliance

7

OEM authorizations (if applicable)

8

Defence Food Specification conformity certificates (if provided)

Reverse Auction Schedule

Completed

Start

08-Nov-2025, 2:00 pm

End

10-Nov-2025, 2:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
PRATIKSHA ENTERPRISE   Under PMA
-02-11-2025 23:20:13
2
Rashmi Enterprise   Under PMA
-01-11-2025 16:29:33
3
S&W Enterprise   Under PMA
-02-11-2025 23:48:15

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Rashmi Enterprise(MSE)   Under PMA Winner ₹3,85,802Item Categories : Bread,Mutton,Chicken,Milk,Chapati,Rice,Dal,Dog Biscuits,Egg
L2PRATIKSHA ENTERPRISE   Under PMA₹3,88,982Item Categories : Bread,Mutton,Chicken,Milk,Chapati,Rice,Dal,Dog Biscuits,Egg
L3S&W Enterprise (MSE,MII)   Under PMA₹3,91,503Item Categories : Bread,Mutton,Chicken,Milk,Chapati,Rice,Dal,Dog Biscuits,Egg

🎉 L1 Winner

Rashmi Enterprise(MSE)   Under PMA

Final Price: ₹3,85,802

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Indian Air Force ration items tender in 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical compliance proofs. Ensure DFS conformity with Defence Food Specification and provide OEM authorizations if required. The bid includes a 25% quantity option; confirm delivery timelines and extended period calculations during contract.

What documents are required for IAF ration items procurement bid 2025?

Submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD documents, technical bid proving DFS compliance, and OEM authorizations if applicable. Include manufacturing certificates for latest production standards and shelf-life declarations per DFS.

Which standards govern the Defence Food Specification for ration items?

Ration items must conform to the Defence Food Specification (DFS) attached to the tender. Supplier warranties follow DFS periods and must ensure 100% defined life at delivery, with latest manufacture compliance and climate storage performance as per DFS guidelines.

What is the delivery extension mechanism for quantity variations?

The option clause allows up to 25% change in quantity at contract placement and during contract currency at contracted rates. Delivery time scales with (additional quantity / original quantity) × original delivery period, with a minimum extension of 30 days.

What packing requirements apply to ration items in this bid?

Items must be in original packing with standardized weights; weight of packing not counted toward quantity; no acceptance of non-standardized weights; packing material is not returned.

What are the warranty implications for DFS-compliant ration items?

Warranty period aligns with the DFS; items must be latest manufacture with defined shelf-life at delivery, performing under all storage and movement conditions as per DFS, ensuring consistent life throughout the warranty period.

When is the procurement opportunity for IAF ration items in 2025?

Start and end dates are not provided in the available data; bidders should monitor the portal for the official tender window, ATC attachments, and defence food specification documents to confirm submission deadlines and delivery milestones.

What is the role of packing material in the bid valuation?

Only net item weight is counted; packing weight is excluded from quantity; items must be delivered in their original packing; standardized weights are required to prevent non-conforming shipments.

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