GEM

Directorate General Of Quality Assurance Fire Extinguisher Refilling Tender Bengaluru 2025 with Batch Refilling & Leakage Clause

Posted

27 Oct 2025, 03:11 pm

Deadline

11 Nov 2025, 03:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue27 Oct 2025, 03:11 pm
AwardPending
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Quantity

22

Bid Type

Single Packet Bid

Categories 2

FIRE EXTINGUISHERS CARBON DIOXIDE

Tender Overview

The Directorate General Of Quality Assurance (DGQA) under the Department Of Defence Production invites bids for refilling various fire extinguisher cylinders at Bengaluru, Karnataka. The scope covers Foam Based 9 Litre, CO2 5 Kg and 2 Kg, Dry Powder 2 Kg and 9 Kg, and Water Based 9 Litre extinguishers, each with a 1–2 year service period. The procurement requires on-site delivery to Chief Quality Assurance Establishment (Warship Equipment), Jalahalli Camp Road, Bengaluru. The contract allows quantity/duration adjustments up to 25% and mandates a local Bengaluru service provider with an accepted scope of work and sealed acceptance from the consignee. This opportunity mandates batch refilling to ensure backup extinguishers are available, and strict leakage handling post-refill. Unique terms emphasize pressure testing prior to refilling and two-batch execution for uninterrupted readiness. DGQA procurement in Bengaluru presents a targeted, standards-conscious refilling contract for defence-oriented fire safety equipment.

Technical Specifications & Requirements

  • Product categories: Foam Based 9 Litre, CO2 5 Kg/2 Kg, Dry Powder 2 Kg/9 Kg, Water Based 9 Litre extinguishers.
  • Service scope: Cylinder refilling with pressure testing before refilling; two-batch refilling to ensure backups.
  • Location: Chief Quality Assurance Establishment (Warship Equipment), Jalahalli Camp Road, Bengaluru-560022, Karnataka.
  • Delivery terms: On-site refilling with installation/commissioning if covered; office of service provider must be in Karnataka.
  • Certifications/records: Upload required certificates; bid validity and acceptance of scope to be provided with office seal.
  • Special clauses: Any leakage post-refill must be refilled at no extra cost; L1 bank mandate submission required.
  • Batch strategy: Two-batch process mandated for continuous readiness; pressure testing and acceptance documentation essential.
  • Contract flexibility: OPTION clause allows +/-25% variation in quantity or duration at procurement against contract issuance.

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified in data; bidders must upload all requested certificates/documents per ATC.
  • Delivery: Targeted delivery/installation at Bengaluru site; service provider must have registered Bengaluru address.
  • Experience & documents: Provide acceptance of scope with seal; letter of acceptance of bid terms; evidence of service capability in Bengaluru.
  • Warranty & support: Post-refill leakage remedies at no cost; ensure two-batch refilling and backup availability.
  • Bank details: L1 vendor must submit original bank mandate and cancelled cheque for payment processing.
  • Compliance: Pressure testing before refilling; adherence to bid terms and stakeholder acceptance is mandatory.
  • Service footprint: Office of service provider must be located in Karnataka; certificates and bid documents must be uploaded.

Key Specifications

  • Fire extinguisher categories: foam 9 L, CO2 5 Kg, CO2 2 Kg, dry powder 2 Kg, dry powder 9 Kg, water-based 9 L

  • Mandatory pressure testing prior to refilling

  • Two-batch refilling to ensure backup extinguishers

  • Leakage handling: refilling at no additional cost if leakage occurs post-refill

  • Delivery location: Bengaluru, Karnataka; service provider office in Bengaluru

  • Contract variation: +/-25% quantity or duration allowed up to contract issuance

Terms & Conditions

  • EMD/financial documentation required; upload all certificates per ATC

  • Delivery at Bengaluru site with local service provider address

  • Two-batch refilling with pressure testing and leakage remedy obligations

Important Clauses

Payment Terms

L1 vendor must submit bank mandate and cancelled cheque; payment processing follows standard bid terms and service acceptance

Delivery Schedule

Refilling must occur with two batches to ensure backup availability; pressure testing prior to refilling is mandatory

Penalties/Liquidated Damages

Leakage incidents after refilling to be refilled at no extra cost; variations allowed up to 25% as per contract issuance

Bidder Eligibility

  • Eligibility criterion 1

  • Eligibility criterion 2

  • Eligibility criterion 3

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates relating to fire extinguisher refilling

4

Financial statements / audited balance sheet

5

EMD submission proof (if applicable)

6

Technical bid documents showing compliance

7

OEM authorizations or service provider certifications

8

Acceptance of scope with office seal and signature

9

Letter of acceptance of all bid terms with office seal

10

Bank mandate and cancelled cheque for payment processing

Frequently Asked Questions

How to bid for fire extinguisher refilling tender in Bengaluru?

To bid for the DGQA Bengaluru fire extinguisher refilling tender, bidders must upload GST, PAN, experience certificates, financials, EMD proof, technical bid, OEM authorizations, and acceptance of scope with office seal. Ensure Bengaluru address and pressure testing capability; submit bank mandate for payment processing.

What documents are required for fire extinguisher refilling in Karnataka?

Required documents include GST certificate, PAN card, experience certificates related to refilling, financial statements, EMD proof, technical bid, OEM authorization, acceptance of scope with office seal, and bank mandate with cancelled cheque for payments.

What are the technical requirements for extinguisher refilling in Bengaluru?

Technical requirements include pressure testing prior to refilling, two-batch refilling to ensure backups, leakage remedies at no extra cost, and service provider must have Bengaluru address; delivery/testing at Chief Quality Assurance Establishment, Jalahalli Bengaluru.

What is the delivery location and service scope for this tender?

Delivery is on-site at Chief Quality Assurance Establishment (Warship Equipment), Jalahalli Camp Road, Yeshwanthpur, Bengaluru 560022. Scope includes refilling Foam 9 L, CO2 5 Kg/2 Kg, Dry Powder 2 Kg/9 Kg, and Water Based 9 L extinguishers with pressure testing.

What are the payment and acceptance terms for Bengaluru refilling contract?

Payment processing requires submission of bank mandate and cancelled cheque; acceptance of scope must be provided with office seal; leakage incidents are refunded by refilling at no extra cost; contract allows +/-25% quantity/duration variation against issue date.

What eligibility criteria ensure bidder qualifies for the Karnataka bid?

Eligibility includes Bengaluru address registration, demonstrated experience in extinguisher refilling, capability to perform pressure testing, and readiness to implement two-batch refilling; must upload all required certificates and confirm acceptance of scope with seal.

Which fire extinguisher types are covered in this Bengaluru tender?

The tender covers foam-based 9 L extinguishers, CO2 5 Kg and 2 Kg extinguishers, dry powder 2 Kg and 9 Kg extinguishers, and water-based 9 L extinguishers; all require pressure testing prior to refilling.

What is the variation allowance for contract quantity or duration?

The contract permits a 25% increase or decrease in contract quantity or duration at the time of contract issuance, and the bidder must accept revised quantities or duration if issued.