GEM

Bharat Heavy Electricals Limited Generator Control & Relay Panel Tender Medak Telangana 2025

Posted

22 Oct 2025, 11:12 am

Deadline

01 Nov 2025, 12:00 pm

Location

MEDAK , TELANGANA

Progress

Issue22 Oct 2025, 11:12 am
AwardPending
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Quantity

5

Category

GENERATOR CONTROL AND RELAY PANEL TG9759449005

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not explicitly stated; ensure products maintain market life with OEM-support.
  • • Technical standards: No IS/ISO specs published; bidders must rely on OEM and project-specific compliance.
  • • Special clauses: 25% quantity variation during and after contract; extended delivery time rules.
  • • Critical eligibility: Minimum 3 years residual market life; not-end-of-life products.
  • • Warranty/AMC: Not specified; bidders should clarify post-commission support expectations.
  • • Penalty/Performance: LD or penalties not detailed; contract may include delivery-related conditions.
  • • Delivery/Installation: Lump-sum charges for site testing/commissioning; freight & insurance up to JSW Dolvi.
  • • Payment terms: GST handling defined; invoicing must align with consignee GSTIN on GeM.

Categories 5

PANEL WELLHEAD EQUIPMENT ELECTRICAL SUBSTATION PLC PANEL CONTROL PANEL

Tender Overview

Organization: Bharat Heavy Electricals Limited (BHEL) – Department of Heavy Industry. Location: Medak, Telangana 502304. Procurement focus: Generator control and relay panel spares, generator protection panel spares, and lump-sum charges for site testing/commissioning plus freight and insurance to JSW Steel Dolvi, Raigad, Maharashtra. Quantity/value: Not disclosed; multiple line items imply modular orders and possible 25% quantity variation under option clause. Key differentiator: ATC-compliant submission with PQR, SCC, Annexure-III and mandatory Udyam certificate; pre/post inspection options through nominated agencies. Unique aspects: GST-invoice requirements on consignee GSTIN; GeM invoice process with GST portal payment verification; pre-dispatch inspection potential.

Technical Specifications & Requirements

  • No tender-wide technical specifications published; focus on service delivery scope for control/relay panels and associated spares.
  • Potential scope includes lump-sum charges for site testing and successful commissioning of Generator Control and Relay Panels.
  • Inspection: Pre-dispatch or post-receipt inspection via specified agencies; TCs indicate verification of inspection reports with the TCS.
  • Documentation: Submit fully filled PQR, SCC, ATC with Annexure-III; ensure latest Udyam certificate.
  • GST handling: Bidder bears GST applicability; GST reimbursement as per actuals or applicable rate, whichever is lower.

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified in data; standard tender practice implies some security deposit or EMD.
  • Delivery/option clause: Up to 25% quantity variation at contract time and during currency at contracted rates; delivery period adjustments follow a formula with minimum 30 days.
  • GST & invoicing: Invoicing in consignee name with consignee GSTIN; upload GST invoice and GST portal payment screenshot on GeM.
  • GST certificate and vendor onboarding: Submit PAN, GSTIN, cancelled cheque, EFT mandate; obtain/maintain Udyam registration.
  • Eligibility: Ensure products not end-of-life with at least 3 years residual market life; non-obsolete items.

Key Specifications

  • Item scope: Generator control panel spares and generator protection panel spares

  • Service: Lump-sum charges for site testing and commissioning of Generator Control and Relay Panel

  • Delivery: Option clause allows up to 25% quantity variation; minimum 30 days for added time

  • Inspection: Pre-dispatch or post-receipt inspection by nominated agencies; verification of reports

  • GST/invoicing: Invoicing to consignee using consignee GSTIN; GST portal screenshot required

Terms & Conditions

  • Option clause allows 25% quantity variation during contract term with adjusted delivery time

  • Bidders must ensure products have at least 3 years residual market life and are not end-of-life

  • GST implications: bidder bears GST; reimbursement as actuals or lower applicable rate

Important Clauses

Payment Terms

GST handling on invoicing; payment verification via GST portal; no explicit EMD amount provided

Delivery Schedule

Delivery period can extend with option clause; additional time computed by (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in data; potential penalties not detailed; verify in final ATC

Bidder Eligibility

  • Not end-of-life product with at least 3 years residual market life

  • Compliance with GST, PAN, and GSTIN requirements

  • Onboard with Udyam certificate and OEM authorizations if required

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 GENERATOR CONTROL AND RELAY PANEL TG9759449005 TG9759449005 GENERATOR CONTROL AND RELAY PANEL 1 ea hpep_em_002 175
2 SPARES FOR GENERATOR PROTECTION PANEL TG9853528010 TG9759449013 SPARES FOR GENERATOR PROTECTION PANEL 1 set hpep_em_002 175
3 SPARES FOR GENERATOR CONTROL PANEL TG9859449023 TG9859449023 SPARES FOR GENERATOR CONTROL PANEL 1 set hpep_em_002 175
4 Lump sum charges for site testing and successful commissioning of Generator Control and Relay Panel Lump sum charges for site testing and successful commissioning of Generator Control and Relay Panel 1 ea hpep_em_002 270
5 Lump sum charges for Freight and Insurance up to JSW Steel Ltd Dolvi Raigad Maharashtra Lump sum charges for Freight and Insurance up to JSW Steel Ltd Dolvi Raigad Maharashtra 1 ea hpep_em_002 175

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Required Documents

1

PAN card copy

2

GSTIN certificate copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

PQR (Pre-Qualification Report) fully filled

6

SCC (Special Conditions of Contract) fully filled

7

ATC with Annexure-III documents

8

Latest Udyam certificate

9

OEM authorization (if applicable)

10

GST invoice copy and GST portal payment screenshot

Frequently Asked Questions

How to bid on generator control panel tender in Medak Telangana 2025

Bidders must submit PQR, SCC, ATC with Annexure-III, and ensure latest Udyam certificate. Provide PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice procedures. The tender allows up to 25% quantity variation; ensure non-obsolescence and residual market life of at least 3 years.

What documents are required for BHEL spares tender in Telangana

Submit PAN, GSTIN, cancelled cheque, EFT mandate, PQR, SCC, ATC Annexure-III, and latest Udyam certificate. Include OEM authorizations if applicable and GST invoice with consignee GSTIN; provide GST portal payment screenshot during submission.

What are the delivery term implications for quantity variation

The option clause permits up to 25% quantity variation at contract placement and during currency, with delivery time adjusted by (increased quantity/original quantity) × original period, minimum 30 days. Ensure to plan for extended timelines and notify accordingly.

Which inspection process applies to BHEL generator panel goods

Nominated inspection may occur pre-dispatch at seller premises or post-receipt at the consignee site; inspection reports must be verified with the TCS. Pre- or post-inspection depends on ATC selections in the tender.

What GST considerations affect invoicing for this tender

GST is seller-borne; reimbursement is at actuals or applicable rate, whichever is lower, with invoice raised in the consignee name and GSTIN; upload GST invoice and payment confirmation screenshot on GeM.

What is required to prove eligibility for BHEL procurement 2025

Provide evidence of non-obsolescence (3+ years market life), GST registration, PAN, Udyam status, and OEM authorizations where required; ensure products align with project scope for generator control/relay panels and spare parts.

How to prepare for site testing and commissioning charges

Bidder must quote lump-sum charges for site testing and commissioning of Generator Control and Relay Panels; include detailed scope, manpower, tools, and acceptance criteria; ensure compatibility with project timeline and delivery commitments.

What are the key submission deadlines and process steps

Prepare PQR, SCC, ATC Annexure-III, Udyam certificate, and OEM docs; upload PAN, GSTIN, cancelled cheque, EFT mandate; submit GST invoice process steps and GeM portal payment screenshots; follow ATC terms for delivery and inspections.

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