GEM

Indian Army Department of Military Affairs Medical Supplies Tender Patiala 2025 – GST, OEM Service, Shelf Life Requirements

Posted

30 Oct 2025, 12:56 pm

Deadline

10 Nov 2025, 01:00 pm

Location

PATIALA , PUNJAB

Progress

Issue30 Oct 2025, 12:56 pm
AwardPending
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Quantity

1106

Category

H 360 Lyse 500 ml med source for CBC Analyser

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a range of medical consumables and device components, including anti ABD blood grouping sera, disposable lancets, Drabkin solution, ESR pipettes, hand wash, PMT kit, CBC analyser reagents, and related laboratory supplies. The procurement targets supply to Military Hospital Patiala, with delivery at Receipt Cell Medical Store, Patiala. The scope shows a diverse product mix, requiring data sheet alignment with offered specifications, and compliance with OEM authorization and after-sales service obligations. A key differentiator is the explicit requirement for vendor code creation and data sheet verification against product parameters. The option clause allows quantity variation up to ±25% and extended delivery periods with a minimum 30-day extension, at contracted rates.

Technical Specifications & Requirements

  • Catalogue includes: Anti ABD blood grouping sera, Disposable Lancet, Drabkin Solution, Erba Path Control, ESR Pipette Disposable, Dettol Hand Wash 200 ml, PMT Kit for Erba Chem 5 X Biochem Analyser, Auto pipette fix 500 IU, H 360 Lyse 500 ml, CBC analyser source components.
  • Data Sheet upload mandatory; mismatch may cause bid rejection.
  • Shelf life requirement: minimum 5/6 usable shelf life at supply time.
  • Imported products require OEM/Authorized Seller with registered Indian office for after-sales service.
  • 3 years’ prior supply experience to Central/State Govt/PSU bidders; support contracts must show quantity across each year.
  • GST invoice and GST portal payment confirmation must be uploaded in GeM during invoicing.
  • Installation/commissioning, if in scope, to be conducted at Military Hospital Patiala.
  • Bidder must provide PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required.
  • Inspection by nominated agency; BOM/data sheet must align with technical parameters.

Terms, Conditions & Eligibility

  • EMD/security details not disclosed in provided terms; bidders should verify at bid submission.
  • Delivery period terms allow ±25% quantity changes with calculation based on original quantities and minimum 30 days extension.
  • Data Sheet alignment is mandatory; any unexplained mismatch leads to rejection.
  • Experience criterion requires 3 years of regular manufacturing/supply to govt bodies; primary product value must meet criterion for bunch bids.
  • GST alignment: vendor must upload GST compliant invoice and GST payment confirmation.
  • OEM/import compliance: imported products require Indian office for after-sales service; provide certificate.
  • Payment terms and detailed invoices must be submitted via GeM portal with GST details.

Key Specifications

    • Product categories: anti ABD blood grouping sera, disposable lancets, Drabkin solution, Erba Path Control, ESR pipette disposable, Dettol Hand Wash 200 ml, PMT Kit for Erba Chem 5 X bio chem analyser, Auto pipette fix 500 IU, H 360 Lyse 500 ml, CBC analyser components
    • Shelf life requirement: minimum 5/6 usable shelf life at the time of supply
    • Data Sheet compliance: uploaded Data Sheet must match offered technical parameters
    • OEM/After-sales: imported products require OEM registered office in India for service
    • Experience: 3 years in supplying same/similar category products to govt/PSU, with relevant contracts
    • Delivery: option to increase quantity by 25% and extend delivery period with formula (Increase/Original) × Original delivery period, minimum 30 days

Terms & Conditions

  • Option clause allows ±25% quantity variation and extended delivery periods with minimum 30 days

  • Mandatory Data Sheet alignment; mismatches may cause bid rejection

  • 3 years govt/PSU supply experience required; primary product value criteria apply

  • GST invoicing and payment confirmation via GeM portal are mandatory

  • OEM/Authorized Seller requirements for imported items and Indian after-sales service

Important Clauses

Payment Terms

GST-compliant invoicing via GeM; payment confirmation through GST portal required

Delivery Schedule

Delivery period may be extended with option clause; minimum 30 days extension for additional quantity

Penalties/Liquidated Damages

Not specified in provided terms; bidders should seek clarity during bid submission

Bidder Eligibility

  • 3 years of regular manufacturing/supply experience to govt/PSU for similar products

  • GST registered with GSTIN and PAN

  • OEM authorization for imported items and Indian after-sales service capability

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Anti ABD Blood grouping sera Anti ABD Blood grouping sera 12 kit satish8111 30
2 Disposable Lancet Disposable Lancet 10 pkt satish8111 30
3 Drabkin Solution Drabkin Solution 18 ltr satish8111 30
4 Erba Path Control Erba Path Control 10 kit satish8111 30
5 ESR Pipette Disposable ESR Pipette Disposable 1,020 no satish8111 30
6 Dettol Hand wash 200 Ml Dettol Hand wash 200 Ml 30 bott satish8111 30
7 PMT Kit for Erba Chem 5 X bio chem Analyser PMT Kit for Erba Chem 5 X bio chem Analyser 1 kit satish8111 30
8 Auto pippte fix 500IU Auto pippte fix 500IU 1 no satish8111 30
9 H 360 Lyse 500 ml med source for CBC Analyser H 360 Lyse 500 ml med source for CBC Analyser 4 bottle satish8111 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered products

6

GST invoice and GST payment confirmation (GeM upload)

7

OEM authorization or proof of Authorized Seller for imported products

8

Experience certificates showing at least 3 years in supplying similar govt category products

9

Contracts/agreements supporting government/PSU supply in past 3 years

Frequently Asked Questions

How to bid for medical supplies tender in Patiala 2025 for Indian Army?

To bid, ensure 3 years govt/PSU supply experience, provide Data Sheet for all offered items, submit PAN, GSTIN, EFT mandate, cancelled cheque, and OEM authorization for imported items. Upload GST-compliant invoice and GST payment confirmation on GeM. Comply with ±25% quantity option and minimum 30-day extension rules.

What documents are required for vendor code creation in this Patiala tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank as part of bid. Include Data Sheet for offered products and proof of prior govt/PSU supply. Ensure OEM authorization for imported items and eligibility certificates demonstrating 3 years of relevant experience.

What are the key technical specifications for Dettol Hand Wash 200 ml in this bid?

Product must be listed in the BOQ with exact Dettol Hand Wash 200 ml entry; Data Sheet must reflect volume, concentration, packaging, and shelf life. Ensure GST invoicing aligns with GeM submission and supplier delivers to Receipt Cell Medical Store, Patiala.

What is the shelf life requirement for items under this procurement?

All supplied products must have minimum 5/6 usable shelf life at the time of supply; balance shelf life must be verified and documented in the Data Sheet to avoid rejection during inspection.

What are the eligibility criteria for OEM/imported items in this tender?

Imported products require an OEM or authorized seller with a registered Indian office to provide after-sales service; certificate of existence must be submitted along with bid. Bidder should demonstrate capability for Indian service support.

When is delivery and installation expected after the order is placed?

Delivery schedule follows the original delivery period; if quantity is increased by up to 25%, extended delivery time is calculated by (Increase/Original) × Original delivery period, with a minimum of 30 days. Installation, if covered, occurs at Military Hospital Patiala.

What are the key terms for data sheet verification in this tender?

Data Sheets must precisely match offered product parameters; mismatches can lead to bid rejection. Ensure all listed items, including ESR pipettes and PMT kits, have data sheets aligned to technical parameters before submission.

What is required for GST compliance in the GeM portal for invoicing?

Submit a GST-compliant invoice and a GST portal payment confirmation screenshot during invoicing on GeM; ensure PAN and GSTIN details match the registered entity and the Data Sheet references the same products.