GEM

Indian Army Ultra Low Temperature Laboratory Deep Freezer Tender Dhemaji Assam 2025 - Q3 Specifications & 3 Year OEM Warranty

Posted

30 Oct 2025, 08:30 pm

Deadline

10 Nov 2025, 09:00 pm

Location

DHEMAJI , ASSAM

Progress

Issue30 Oct 2025, 08:30 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an Ultra Low Temperature Laboratory Deep Freezer intended for deployment in Dhemaji, Assam, 786110. The procurement scope references a Q3 category item with no BOQ items listed. Estimated value and EMD details are not disclosed. Bidders must anticipate an advance sample process, submit 10 samples within 5 days of contract award, and align with final approvals before bulk production. The contract allows a 25% quantity variation, either at order placement or during the currency, with delivery time recalculated accordingly and a minimum 30-day extension when needed. Unique in-country support expectations include a well-established after-sales service network and installation/ commissioning obligations.

Technical Specifications & Requirements

  • Product: Ultra Low Temperature Laboratory Deep Freezer
  • Warranty: 3 years from final acceptance or after installation/commissioning, with OEM warranty certificates due at delivery
  • After-sales: Service centers and maintenance network required in India; installation, commissioning, and training must be provided
  • Sample approval: 10 samples to be submitted within 5 days of award; post-approval modifications to be implemented without delaying delivery; potential supply reevaluation if deviations detected
  • Quantity flexibility: Purchaser may increase/decrease up to 25% of bid/contracted quantity; delivery period adjusts with a minimum of 30 days extension
  • Delivery terms: Comply with extended delivery timeline rules if option clause is exercised; competitive alignment to contract specifications
  • Compliance: Supplier must demonstrate ability to supply, install, and train on the equipment at consignee location in Assam

Terms, Conditions & Eligibility

  • EMD: Not disclosed; bidders must adhere to option clause for quantity adjustments up to 25%
  • Warranty: 3 years warranty; OEM certificates required at delivery; ongoing on-site service ability in India
  • Advance sample: Submission of 10 samples within 5 days of award; approvals or modification notes issued within 5 days; bulk supply aligned to approved sample
  • Installation/Training: Bidder to provide installation, commissioning, debugging, and operator training; after-sales service network details to be uploaded
  • Penalties: If sample approval is delayed by buyer, delivery period may be reset without LD; major deviations may trigger fresh samples or contract termination
  • Documentation: Ensure submission of OEM authorizations, service center details, and compliance certificates as applicable

Key Specifications

    • Product category: Ultra Low Temperature Laboratory Deep Freezer
    • Warranty: 3 years from final acceptance or after installation/completion testing
    • OEM certificates: Mandatory at the time of delivery
    • Service network: Well-established India-based installation, commissioning, training, and maintenance team required
    • Advance sample: Submit 10 samples within 5 days of contract award
    • Sample approval timeline: Buyer to approve or specify modifications within 5 days of sample receipt
    • Bulk supply condition: Bulk supply must follow approved sample specifications with modifications if any
    • Quantity variation: Purchaser may adjust quantity up to 25% during contract
    • Delivery extension rule: Additional time for extended quantity calculated as (Increase ÷ Original) × Original delivery period, min 30 days

Terms & Conditions

  • EMD: amount not disclosed; comply with quantity variation up to 25%

  • Delivery: extended delivery period rules; minimum 30-day extension

  • Payment/Penalties: standard LD applicable only if specified; sample-based delay impacts

Important Clauses

Payment Terms

Payment terms to be as per contract; advance sample approvals may influence timelines; OEM warranty certificates required at delivery

Delivery Schedule

Delivery timeline adjusts with quantity variation; initial delivery based on original schedule; extended period may be exercised with calculated time

Penalties/Liquidated Damages

LD applicable for delays beyond approved delivery; in buyer-delayed sample approvals, delivery period may be refixed without LD

Bidder Eligibility

  • Experience in supplying ultra low temperature equipment or similar lab freezers

  • Demonstrated installation, commissioning, and after-sales service in India

  • OEM authorization and service center presence in India

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ultra low temperature equipment supply

4

Financial statements (last 2-3 years) demonstrating financial stability

5

EMD submission proof (as per tender terms, amount not disclosed)

6

Technical bid documents showing product specifications and compliance

7

OEM authorization and authorized service center details

8

Installation, commissioning & training plan

9

Warranty certificates from OEM (at delivery)

Frequently Asked Questions

How to bid for ultra low temperature freezer tender in Assam government?

Bidders must submit GST, PAN, 2-3 years financials, experience certificates, OEM authorization, and technical bid. Ensure OEM warranty and service center details are provided. Include installation/commissioning plan and advance sample submission of 10 units within 5 days of award.

What documents are required for Indian Army deep freezer procurement in 2025?

Required documents include GST certificate, PAN, last 3 years financial statements, experience certificates for similar equipment, OEM authorization, installation/commissioning plan, and OEM warranty certificates to be submitted at delivery. Service network details must also be uploaded.

What are the technical specifications for ISI marked deep freezers in this tender?

No explicit ISI or standard numbers are listed; bidders must rely on OEM specifications and ensure 3-year warranty, on-site service capability, and installation/commissioning/testing requirements; sample approvals and 25% quantity variation terms are key commercial clauses.

When is the delivery period and how are extensions calculated for this tender?

Delivery starts after the original delivery order's last date; if quantity increases, time is (Increase ÷ Original) × Original delivery period with a minimum 30 days; extension may be applied up to the original delivery period while maintaining rates.

What is the advance sample process for bulk supply in this tender?

Submit 10 samples within 5 days of contract award; buyer will approve or request modifications within 5 days; bulk supply must adhere to approved sample; delays in buyer approval may delay or reset delivery without LD.

What warranty and after-sales support are required for the freezer contract?

Warranty term is 3 years from final acceptance or post-installation testing; OEM warranty certificates must accompany delivery; supplier must have India-based service centers for installation, commissioning, and ongoing maintenance.

What is the scope of quantity variation allowed in this Army tender?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement or during the currency; any variation triggers recalculation of the delivery period and potential adjustments to delivery schedules.

Which location is the ultra low temperature freezer tender targeted for?

The procurement targets Dhemaji, Assam (786110) for installation and commissioning of ultra low temperature laboratory deep freezers under Indian Army procurement guidelines.

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